[Adopted 12-1-2008 by Res. No. R-08-16, approved 12-1-2008]
If a request for access to public records is
denied, the person or entity requesting the information shall be notified
in writing of the Open Records Officer's decision within the applicable
five-business-day or thirty-business-day period. Denials must be in
writing, accompanied by a description of the record, the reason for
denial including citation to the legal authority and contact information
for the Borough's Open Records Officer, date of response and procedures
for appeal. The denial must be signed by the Open Records Officer.
Appeals from a denial may be made within 15 days to the Pennsylvania
Office of Open Records, Commonwealth Keystone Building, 400 North
Street, Plaza Level, Harrisburg, PA 17120-0225 (phone: 717-346-9903).
The Borough shall charge copying fees in accordance
with the rates approved by the Pennsylvania Office of Open Records.
The Borough shall use and accept the forms promulgated
by the Pennsylvania Office of Open Records.
The Open Records Officer is hereby directed
to post the following information in a prominent location to which
the public has access in the Municipal Building and on the Borough's
website:
A. Identity of and contact information for the Open Records
Officer.
B. Contact information for the Pennsylvania Office of
Open Records or other applicable appeals officer.
C. The identification of the forms which may be used
to file a request and where such forms may be obtained.
D. The Borough's regulations, policies and procedures.
If the estimated cost of duplication of a public
record is expected to exceed $100, the Borough may require the person
or entity requesting the record to prepay the estimated fees authorized
by this policy, prior to providing access to the public record. Access
to the records requested shall be postponed until prepayment is received.