[HISTORY: Adopted by the Mayor and Council of the Borough
of Ho-Ho-Kus 3-27-1962 by Ord. No. 379. Amendments noted where
applicable.]
Pursuant to the provisions of N.J.S.A. 40A:5-17, all claims
shall be submitted for the furnishing of supplies or rendering of
services, in writing, under oath or certification in lieu of oath,
upon voucher forms provided by the governing body for that purpose.
The said voucher form shall include a detailed statement of the goods
furnished or services rendered as to dates, quantities, if appropriate,
or scope of the services, and if sufficient space is not provided
on said voucher form, shall be continued by rider attached thereto
and signed by the claimant.
The said voucher form shall be certified by the department chief,
his assistant, or the employee having personal knowledge employed
by the Borough, under whose department the furnishing of said goods
or services were required and evidenced by his signature upon said
voucher, which certification shall state that the said goods or services
were actually received by or furnished to the municipality in accordance
with the claim therein presented.
A further certification shall appear upon the said voucher by
the Borough Clerk, or another municipal employee designated by resolution
to so act, and evidenced by the signature of said person that the
receiving slip, or other documentation supporting said claim, has
been examined and corroborates the voucher and that funds have been
appropriated and an unexpended balance therefrom is available for
payment thereof.
All such vouchers shall be reviewed by two members of the governing
body, who shall be the Chairman of the Finance Committee, or his assistant,
and the Chairman of the committee under whose jurisdiction the claim
for materials or services fall, or by his assistant, and shall be
either approved or disapproved by the signature appearing on said
voucher by said persons. In the event of disapproval, a notation shall
be made on a separate writing and attached to said voucher stating
the reason or reasons for such disapproval.
The said vouchers shall be presented to the governing body by
the Borough Clerk at the regular monthly meeting next succeeding 10
days of receipt of the voucher from the claimant. In the event that
any such voucher has been disapproved, as aforesaid, the reasons therefor
shall be stated in the record, and the governing body shall thereupon
approve or disapprove, by resolution, of all vouchers before it. In
the event that said governing body shall disapprove of any such claim
as presented by voucher, the claimant shall be notified thereof by
the Borough Clerk by certified mail within five days thereafter. A
public hearing shall be afforded any claimant whose voucher has been
so disapproved by action of the governing body, and no suit shall
lie against the Borough until the claimant has exhausted his remedies
as herein provided.
Any ordinance or ordinances inconsistent herewith, in full or
in part, are hereby repealed to the extent of such inconsistency.
This chapter shall take effect immediately after adoption and
publication as provided by law.
