[HISTORY: Adopted by the Borough Council
of the Borough of Florham Park as indicated in article histories.
Amendments noted where applicable.]
[Adopted 7-16-2002 by Ord. No. 12-02;
amended 10-19-2010 by Ord. No. 10-20]
Requests for copies of records available pursuant to N.J.S.A.
47:1A-1, the Open Public Records Act, shall be requested in accordance
with the requirements of that law from either the Borough Clerk's
office or the Police Department. Copies of records may be purchased
for the fees set forth below. If a fee is not prescribed in this chapter,
the fee shall be the actual cost of duplicating the record.
B.
Large-sized
paper documents and maps.
(1)
Zoning Map: $0.07 per page if the map is copied by the Borough or
the actual cost of reproduction if it is sent to an outside agency.
(2)
Street map: $0.07 per page if the map is copied by the Borough or
the actual cost of reproduction if it is sent to an outside agency.
(3)
Site plan: actual cost.
(4)
Subdivision plat: actual cost.
(5)
Tax Maps: actual cost.
(6)
Engineering plans: actual cost.
D.
E.
Electronic records.
(1)
Copy of videotape. Tape supplied by the municipality: actual cost.
(2)
Copy of audiotape. Tape supplied by the municipality: actual cost.
(3)
Copy of electronic document or database. The following fees cover the cost of copying existing files to a floppy disk or CD. Any requests for software conversions shall be subject to the special service charge described in Subsection G below. For security reasons, the use of a floppy disk or CD provided by the requestor is prohibited.
F.
Microfilm: actual cost.
G.
A special service charge shall be imposed, in addition to the actual
cost of duplicating the record, where the nature, format, manner of
collation or volume of printed matter is such that it cannot be reproduced
by ordinary document-copying equipment in ordinary business size or
where such record involves an extraordinary expenditure of time and
effort to accommodate the request. The requestor shall have the opportunity
to review and object to the special service charge prior to it being
incurred.
H.
Conversion of records from one medium to another. Cost of duplication
plus special service charges as follows:
(1)
Conversion of paper record to electronic form: actual cost.
(2)
Conversion of electronic files from one software product to another:
actual cost.
(3)
If the request for a record is not in a medium routinely used by
the Borough; not routinely developed or maintained by the Borough;
or requires substantial amount of manipulation or programming of information
technologies, the Borough will impose a special charge based on the
cost for extensive use of information technology or for labor cost
of personnel providing the services that is actually incurred by the
Borough or attributable to the Borough for the programming, clerical
and supervisory assistance required, or both. The requestor shall
have the opportunity to review and object to the special service charge
prior to it being incurred.
I.
Applicable postage shall be added for any and all records requested
by mail.
J.
A deposit shall be paid prior to filling any request where it is
estimated that the information requested will cost in excess of $5
to reproduce. The amount of the deposit shall equal the total estimated
cost of filling the request.
K.
For purposes of this chapter, "actual cost" shall mean the cost of
materials and supplies used to make a duplicate, or the charges imposed
upon the Borough by an outside agency.
A.
Vital statistics. The fee for certified copies of birth, marriage,
death, domestic partnership, and civil union certificates shall be
$25 for the first copy, with a charge of $5 for each additional copy.
[Amended 8-23-2011 by Ord. No. 11-16]
C.
The Borough shall charge a returned NSF check fee of $20 for any
checks paid to the Borough.
D.
The fee for Borough contract bid packages shall be $25 each.
