[HISTORY: Adopted by the Board of Trustees of the Village
of South Floral Park 11-7-1974 (Ch. 98 of the 1987 Code). Amendments noted where applicable.]
The Village Board hereby promulgates this chapter in accordance
with Article 6 of the Public Officers Law.
[Amended 4-1-1993 by L.L.
No. 1-1993]
The Village Administrator is hereby designated as the records
access officer of the Village of South Floral Park.
Persons seeking public records shall make application to the
records access officer upon the application form supplied by such
officer in the event that such records are not readily available.
[Amended 4-1-1993 by L.L.
No. 1-1993]
The records access officer is hereby directed to make available
to persons requesting records those public records which, by law,
are required to be made available for public inspection and copying.
In the event that the request for public records interferes with the
operation of the office of the Village Administrator and makes it
difficult for members of the public to receive the regular services
of the Village Administrator, the records access officer is hereby
authorized to establish hours during each day when he shall process
requests for records, including the times when such requests shall
be made in order to enable him to find the records for review and
copying. The times so established by the records access officer shall
be conspicuously posted in the office of the Village Administrator.
The records access officer is authorized to copy any records
which are within the purview of the law and to charge $0.25 per page
size 8 1/2 inches by 11 inches and $0.35 per page size 8 1/2
inches by 15 inches. No records shall be reproduced until payment
is first received.
No record shall be removed from the lawful custody of any public
office charged with the duty of maintaining such records.
In the event that any requests cannot be met because such records
are being used for current working purposes, the applicant shall be
advised of such fact and every effort will be made to arrange a specific
time when such records will be available.
In the event that a question arises as to the nature of the
records in that public viewing of such records may result in an unwarranted
invasion of a citizen's personal privacy or may result in a disclosure
of material that must be confidential to promote effective law enforcement
or for any other reason which, in the opinion of the records access
officer, is valid to promote the public interest while consistent
with the new law, the records access officer shall confer with the
Village Attorney before determining if such records shall be made
available for inspection.
In the event that any person is denied access to any public
record in violation of the law, that person shall advise the Village
Board of such denial, in writing, and set forth the records requested,
the reason for denial and the fact that the fees for such records
were, in fact, tendered.
A.
These regulations shall be temporary and considered as such until
the state guidelines are promulgated and until more comprehensive
regulations can be prepared.
B.
The purpose of such regulations shall be to maintain the spirit of
the law and to recognize that the concept of open records is consistent
with the purpose of the Board of Trustees.
