Township of Weymouth, NJ Chapter 63 Special Events Committee

[HISTORY: Adopted by the Township Committee of the Township of Weymouth 7-20-2005 by Ord. No. 432-2005. Amendments noted where applicable.]

GENERAL REFERENCES

Parks, playgrounds and recreational areas — See Ch. 182.

§ 63-1 Purpose; findings.

A. The Township of Weymouth intends to provide certain celebrations of public events for its residents throughout the calendar year. Due to the limited number of paid staff, it is necessary to seek assistance from volunteers to plan and execute these programs.

B. Weymouth Township recognizes the need to guide and direct these celebrations as to safety and liability issues as well as providing oversight and approval for all funding issues.

§ 63-2 Committee established; appointment; terms; vacancies.

A. A Special Events Committee is established in the Township which will consist of five residents of the Township, who shall be appointed by the Township Committee to serve for a term of three years each. In the first year, the Township Committee shall appoint five members to serve for a one-year term, or until the first of January of the following calendar year, or whichever is the shorter period of time. On the first day of the following January, two appointments shall be made for a three-year period and the balance of the appointments shall be made for a one-year period. On the next following January 1, any and all appointments made shall be for a three-year period.

B. In the event that a vacancy should occur, during the appointed term of any member of this Special Events Committee, whether caused by death, incapacitation, movement to a residence outside the municipality, or removal for cause under appropriate statutes by the Township Committee, the Township Committee shall appoint an individual to fill each vacated post on this Committee for the balance of the unexpired term of membership slot so vacated.

C. At least one member of the Committee shall be a member of the Township Committee.

D. The five persons appointed by the Township Committee may identify and include such additional volunteer members as they may deem necessary for the good of the organization.

[Added 6-20-2012 by Ord. No. 507-2012]

§ 63-3 Meetings; report to Township Committee.

A. The Special Events Committee shall meet at least once each six months and shall file a list of proposed activities to the Township Committee for review and approval prior to making any commitments. All funds for these special events are to be approved by the Township Committee and handled through the Chief Financial Officer for the Township.

B. Review and approval of all events must also be provided by the Risk Management Consultant for the Joint Insurance Fund which provides coverage to the municipality. All donations from individuals, businesses or agencies received to support the special events provided by Weymouth Township through this Committee will be deposited by the Chief Financial Officer for Weymouth Township in a bank account designated specifically for special events activities.