[Adopted as Rev. Ords. 1964, §§ 6-31 to 6-36
(Ch. 6, Art. VI, of the 2010 Code)]
[Amended 2-20-1996; 7-11-2000; 1-14-2003]
The Committee on Finance and Salaries shall meet at City Hall
on Tuesday of each week to audit and examine the payrolls of the City
laid before it, and such other bills as the City Auditor may, for
sufficient reason, submit, and it shall meet on the Tuesday next after
the fourth day of each month to audit and examine all other bills
laid before it. It shall examine all such payrolls, and if the same
are found to be correct it shall approve and allow the same in writing,
shall certify thereon the fund or bills, with the warrants drawn for
the payment thereof, and appropriation from which the same are to
be paid and shall return the same to the City Auditor. Immediately
upon the allowance by the Committee of such payrolls the City Auditor
shall, if he/she finds them to be correct, present the same to the
City Treasurer/Collector for payment with the warrant therefor. Upon
the allowance of such bills by the Committee, the City Auditor shall,
if he/she finds them to be correct, present to the City Treasurer/Collector
a warrant for the payment thereof, and the original bills and vouchers
shall remain in the custody of the City Auditor, who shall cause the
same to be properly endorsed and filed. The City Auditor shall preserve
in his/her office an exact copy of all warrants issued under the provisions
of this section.
No payroll, bill or account other than a judgment against the
City or interest or principal due on a note or bond of the City shall
be received or acted upon by the Committee on Finance and Salaries
unless accompanied by a certificate of the officer, committee or agent
duly authorized on behalf of the City to approve the same, stating
that the same is correct.
Committees, heads of departments, or other persons authorized
or required by law to approve payrolls for wages or salaries due from
the City shall file in the office of the City Auditor at or before
12:00 noon on Monday of each week duly certified payrolls of such
wages and salaries as shall be due and payable on the pay day of such
week.
[Amended 7-11-2000]
All persons, committees, or departments authorized to incur
expense in behalf of the City shall file in the office of the City
Auditor by 3:00 p.m. on Wednesday of each week all bills against the
City then due to be considered for payment on the next warrant and
such bills shall be duly approved by the person, committee or department
authorized to incur the same before filing.
[Amended 1-14-2003]
No warrant shall be valid unless signed by the Mayor and the
City Auditor, and the City Treasurer/Collector shall not make any
payment upon a warrant not so signed.
In the period after the expiration of any fiscal year and before
the regular appropriations have been made by the Municipal Council,
the City officials who are authorized to make expenditures may incur
liabilities in carrying on the work of the several departments entrusted
to them, and payments therefor shall be made from the treasury from
any available funds therein and charged against the next annual appropriation,
provided that the liabilities incurred during this interval do not
exceed in any one month the sums spent for similar purposes during
any one month of the preceding year, and provided further that such
officers may expend in any one month for any new office or board lawfully
created an amount not exceeding 1/12 of the estimated cost for the
current year. All interest and debt falling due in the interval shall
be paid.
