City of Creve Coeur, MO Chapter 125 Boards, Commissions and Committees

Charter Reference — Appointment of boards and commissions, §4.4(i).

Editor's Note: Res. No. 1717, enacted 4-8-2024, adopted a Citizen's Guide to Advisory Boards, Commissions and Committees. Same is held on file in the City offices.

Section 125.010 Creation.

[R.O. 2008 §2-106; Ord. No. 807 §14, 7-25-1977; Ord. No. 1216 §§1 — 2, 4-27-1987; Ord. No. 1468 §§1 — 3, 7-8-1991; Ord. No. 1478 §1, 8-26-1991; Ord. No. 1651 §1, 7-11-1994; Ord. No. 1722 §1, 7-10-1995; Ord. No. 1773 §1, 1-22-1996; Ord. No. 1798 §1, 5-28-1996; Ord. No. 1915 §1, 1-26-1998; Ord. No. 1975 §1, 1-11-1999; Ord. No. 2235 §1, 10-13-2003; Ord. No. 2294 §1, 7-12-2004; Ord. No. 3035 §2, 1-24-2005; Ord. No. 3065 §1, 6-13-2005; Ord. No. 4070 §1, 4-9-2007; Ord. No. 4092 §7, 7-9-2007; Ord. No. 5045 §2, 6-9-2008; Ord. No. 5103 §§1 — 5, 9-14-2009; Ord. No. 5216 §§2 — 3, 5, 8-22-2011; Ord. No. 5241 §§1 — 2, 1-23-2012; Ord. No. 5302 §1, 5-13-2013]

A. The administrative service of the City shall include the following commissions, boards, ad hoc committees and standing committees with the number of members indicated and shall be appointed by the Mayor after approval by the City Council:[1]

1. Planning and Zoning Commission, seven (7) members.

2. Board of Adjustment, five (5) members plus three (3) alternates.

3. Police and Safety Committee, seven (7) to nine (9) members.

[Ord. No. 5391 §1, 9-22-2014]

4. Finance Committee, seven (7) to nine (9) members.

[Ord. No. 5391 §2, 9-22-2014]

5. Parks and Historic Preservation Committee (formerly separately known as the "Parks Committee" and the "Historic Preservation Committee"), seven (7) to nine (9) members.

[Ord. No. 5391 §3, 9-22-2014]

6. Personnel Appeals Board (formerly known as the "Personnel Appeals Committee"), five (5) members. Two (2) alternate members may be appointed to serve in the absence of a regular member.

[Ord. No. 5391 §4, 9-22-2014]

7. Stormwater Committee, seven (7) to nine (9) members.

[Ord. No. 5391 §5, 9-22-2014]

8. Building Code Board of Appeals, five (5) members.

9. Horticulture, Ecology and Beautification Committee (formerly known as the "Horticulture, Environment and Beautification Committee"), seven (7) to nine (9) members.

[Ord. No. 5391 §6, 9-22-2014]

10. Energy and Environment Committee, seven (7) to nine (9) members, who shall be residents, owners, managers or employees of Creve Coeur businesses, institutions, or not-for-profit organizations.

[Ord. No. 5391 §7, 9-22-2014]

11. Economic Development Committee (formerly known as the "Economic Development Commission"), seven (7) to nine (9) members, who shall be residents, owners, managers or employees of Creve Coeur businesses, institutions, or not-for-profit organizations. The Creve Coeur - Olivette Chamber of Commerce may nominate one (1) of the seven (7) members as a voting member subject to review by the Nominating Committee and approval by the City Council.

[Ord. No. 5391 §8, 9-22-2014]

12. Arts Committee (formerly known as the "Creve Coeur Arts Commission"), seven (7) to nine (9) members.

[Ord. No. 5391 §9, 9-22-2014]

13. Audit Committee, five (5) members. The Mayor shall select three (3) City Council members to serve on the Audit Committee, subject to City Council approval. The Finance Committee shall select two (2) of its members to serve on the Audit Committee.

[Ord. No. 5412 §1, 1-26-2015]

[1] Note — See charter Section 4.4(i) regarding the appointment process and Resolution 978 (9/8/11) regarding candidate interviews.

B. In general, boards and commissions have some degree of final authority assigned to them by law or ordinance, whereas committees and task forces function strictly as advisory bodies. However, each entity shall have the authority assigned to it. A Council member shall be appointed by the Mayor, subject to the consent of a majority of the entire City Council, to serve as liaison for each committee, board or commission of the City with the exception of the Board of Adjustment, the Planning and Zoning Commission, and the Personnel Appeals Board. The appointed Council member shall be the liaison between the City Council and such committee, board or commission. The Director of Planning shall serve as liaison to the Board of Adjustment and the Planning and Zoning Commission. The staff liaison of the Police and Safety Committee shall be the Chief of Police or his/her designee. The City Administrator shall appoint staff liaisons for all other boards, commissions and committees.

[Ord. No. 5391 §10, 9-22-2014]

C. The Mayor, by virtue of the office, shall serve as ex officio, without a vote, to all committees and commissions unless otherwise prohibited by law.

D. The Police and Safety Committee shall meet six (6) times per year, or as otherwise deemed necessary by the committee, and shall serve as an advisory body to the City Council and City staff for police and public safety policy issues, including:

1. Reviewing and commenting on draft ordinances as requested by the City Council or staff from time to time, or as initiated by the Committee.

2. Advising on business and residential crime prevention and education matters.

3. Advising on traffic regulations, concerns and policies.

4. Reviewing and monitoring the City's Traffic Calming/Traffic Mitigation Plan and responding to traffic calming requests made pursuant to the plan.

5. Advising on issues related to the protection and promotion of community health.

E. The members of the Creve Coeur Arts Committee shall be residents of the City of Creve Coeur, except that one (1) member may be a local business person who is not a resident. Members should include artists, urban designers, architects, landscape architects, developers, educators and individuals from the community who have experience in the field of art. The Arts Committee shall operate in the general public interest serving the community as a whole. It shall serve no special interests. The Arts Committee shall not endorse any commercial product or enterprise. The Arts Committee shall select a non-voting advisor who is a professional art consultant to be utilized by the Arts Committee on an as needed basis. The compensation of the advisor shall be as approved by the City Council. The Committee shall be specifically responsible for, but not limited to, the following:

[Ord. No. 5391 §11, 9-22-2014]

1. Adopting a final master plan for the City regarding public art, which it shall review and revise as needed thereafter, and implement subject to the oversight of the City Council and City Administrator;

2. Promoting cultural arts within the City, making art a priority within the community;

3. Serving as curator of the City's public art collection;

4. Assisting the City Council and the Planning and Zoning Commission in using public art to enhance existing development within public parks and other public lands and in public structures;

5. Serving as a resource for artistic components of land use developments;

6. Providing advice on the process of developing fair, balanced and professional approaches to commissioning public art;

7. Recommending selection process guidelines to ensure equal access for artists of all backgrounds;

8. Developing announcements for placement in appropriate publications to inform artists of opportunities;

9. Choosing a Selection Panel for each project, comprised of five (5) to seven (7) art and design professionals as well as a representative of the owner of the project. Two (2) members of the Committee shall be members of each panel. The Committee shall oversee the work of each panel;

10. Assisting the City with contract negotiations, budgeting, payment schedules and insurance requirements regarding public art projects;

11. Recommending maintenance guidelines in accordance with professional conservators to maintain collected work;

12. Encouraging connections with other local, regional and national organizations working for the benefit of art and preservation of artistic values;

13. Pursuing gifts and grants for support of arts programs and activities and for the procurement of public art;

14. Working with any trust fund or charitable entity established to support public art in the City;

15. Providing an annual report at the conclusion of each fiscal year to the City Council documenting efforts to fulfill these duties.

F. The mission of the Horticulture, Environment and Beautification Committee is to encourage the City and its residents to plant, beautify and maintain all public and private spaces in an environmentally sustainable manner, and to:

1. Advise City Council, boards, commissions and staff on issues related to horticulture and beautification such as green space design and plantings in public areas;

2. (Reserved)[2]

[2] Editor's Note: Former Subsection (F)(2), which set forth advising the City council on issues related to trash and recycling as part of the mission of the Committee, was repealed 9-22-2014 by §12 of Ord. No. 5391.

3. Monitor and advise the City regarding its compliance with the Tree Preservation Ordinance;

4. Encourage and support the City's compliance as a Tree City U.S.A. by serving as the City's Tree Board.

G. The Parks and Historic Preservation Committee shall meet as deemed necessary by the Committee, and shall serve as an advisory body to the City Council and the City staff regarding City parks and historical building issues and also including:

[Ord. No. 5391 §13, 9-22-2014]

1. Advising the City Council on recreation programs, facilities, fees and long-range recreation planning;

2. Serving as a mechanism for resident input into the planning and operation of the City's leisure-time activities;

3. Assisting in the planning and promotion of opportunities for our City's park and recreation spaces and their users to enhance the quality of life for Creve Coeur residents and heighten resident awareness of Creve Coeur history;

4. Advising the City Council on matters of historic preservation, including matters impacting City-owned historic buildings and policies and programs pertaining to historic record archiving.

H. The Energy and Environment Committee shall meet as deemed necessary by the Committee, and shall serve as an advisory body to the City Council and the City staff to expand sustainability, and also:

[Ord. No. 5391 §14, 9-22-2014]

1. Advise the City Council on issues related to sustainability, including initiatives to reduce waste, greenhouse gas emissions, and consumption of energy from non-renewable sources;

2. Advise the City Council on issues related to trash and recycling;

3. Review and update the Climate Action Plan;

4. Advise the City Council on maintaining current sustainability information in public spaces on the City's website and in City publications.

5. Support and promote City functions related to sustainability.

I. The Economic Development Committee shall meet as deemed necessary by the Committee, and shall serve as an advisory body to the City Council and the City staff regarding the recruiting of new businesses and nurturing existing local businesses, including to:

[Ord. No. 5391 §15, 9-22-2014]

1. Provide a forum for building local consensus on the economic issues facing the City and the means for addressing them.

2. Promote Creve Coeur as a center for business activity in St. Louis County.

3. Understand the needs and problem areas for employees, public institutions, and not-for-profit organizations and development of strategies to address them.

4. Develop plans and programs that will identify future business/institutional plans to encourage retention and expansion in the City, including financing opportunities.

J. Finance Committee.

[Ord. No. 5391 §16, 9-22-2014; Ord. No. 5412 §2, 1-26-2015; Ord. No. 5888, 4-8-2024]

1. The Finance Committee was established by the City Charter and its duties and responsibilities are outlined in Section 9.5 and Section 9.6 of the Charter.

2. Additional duties include advising the City Council on other financial matters impacting the City as requested by the City Council or staff.

3. The Finance Committee shall select two (2) of its members to serve on the City Audit Committee.

K. The Stormwater Committee shall serve as an advisory body to the City Council on stormwater control issues including:

[Ord. No. 5391 §17, 9-22-2014]

1. Review and update of the City's stormwater master plan.

2. Review of specific problem locations as referred to them by the City Council and staff.

3. Review requests for funding for improvements to privately owned retention facilities as permitted under City policy, and make recommendations to the City Council.

L. The Audit Committee shall serve as an advisory body to the City Council on matters concerning the City's annual audit. The Audit Committee shall:

[Ord. No. 5412 §3, 1-26-2015]

1. Coordinate the process of soliciting, selecting and hiring of the auditing firm, including presentation of the recommended firm to City Council for approval.

2. Work cooperatively with the auditing firm during the audit.

3. Review and present recommendations on audit results to the City Council.

4. Otherwise work to improve the annual audit process.

Section 125.020 Terms.

[R.O. 2008 §2-107; Ord. No. 807 §14, 7-25-1977; Ord. No. 1478 §2, 8-26-1991; Ord. No. 5412 §4, 1-26-2015]

A. Service by citizen members to the Board of Adjustment shall be limited to two (2) consecutive five-year terms.

B. Service on the Audit Committee shall be for a term of one (1) year, with a limit of three (3) consecutive terms. The City Council reserves the right to waive this limit of tenure by a two-thirds vote of the Council.

C. The limit of tenure on all other committees, boards and commissions shall be three (3) consecutive three-year terms for a total of nine (9) years to a single committee, board or commission. The City Council reserves the right to waive this limit of tenure by a two-thirds vote of the Council.

D. Regardless of tenure, each commission, board or committee member shall serve until his or her successor is appointed.

E. Tenure is retroactive to appointments made beginning in 1989.

F. Terms of all appointees to boards, commissions or committees shall expire on June 30 of the applicable year.

[Ord. No. 5888, 4-8-2024]

Section 125.030 Officers.

[Ord. No. 5391 §18, 9-22-2014]

Each board, commission and committee, except the Planning and Zoning Commission (whose Chairperson is appointed by the Mayor with consent of the City Council), shall annually elect a chairperson and a vice chairperson who shall each serve for a term of one (1) year. No person shall serve as a chairperson for more than three (3) consecutive years.

Section 125.040 Attendance and Removal.

[Ord. No. 5391 §19, 9-22-2014]

Board, commission and committee members are expected to attend no less than fifty percent (50%) of scheduled meetings each year. Unless otherwise provided by law or ordinance, a board, commission or committee member may be removed by the same process as he or she was appointed.