[Ord. No. 1.200 §§1 —
6, 4-6-1981; Ord. No.
1.300 §§1 — 6, 8-1-1988; Ord. No. 140.010, 10-2-2017]
A. Competitive bids be and hereby are required for any and all purchases
by the City of California, Missouri, which total the sum of one thousand
dollars ($1,000.00), or more, with such exceptions and in the manner
herein provided.
B. Any officer or employee of said City, being empowered by said City
to make purchases under the purview of this Section, shall obtain,
prior to making any purchase hereunder, a minimum of two (2) signed
bids therefor. In the event that only one (1) bid can be obtained,
the person seeking such bids shall so state, in writing, and shall
specify those parties contacted who refused to bid thereon, unless
such bids were publicly advertised for, in which case the person seeking
such bids shall so state.
C. In the event no bids can be obtained, as required herein, the Board
of Aldermen, by vote or resolution, may authorize the negotiation
for and approve the purchase of any goods required by said City.
D. In the event of any emergency which shall make it impractical to
comply with the provisions of this Section, such purchases as are
necessary may be made without bids, and the person making such purchases
shall execute a written statement of the emergency and the necessity
of such purchase and he/she shall file the same with the City Clerk.
E. All bids required herein may be obtained in any reasonable manner
which is likely to ensure that said City shall receive the best price
possible for the goods so purchased, in a manner which is fair to
all likely suppliers of such goods.
F. Any officer or employee of the City shall have the authority, to
the extent permitted by law, to join with other units of government
or other governmental agencies or authorities in cooperative purchasing
when it would serve the best interests of the City, and shall have
the authority to purchase under a bid obtained by another governmental
agency when such bid was obtained through competitive bidding and
when the pricing is made available to the City. Participating in a
cooperative purchasing agreement, or utilizing the bids obtained by
another governmental agency or authority through their bid process,
shall be deemed to satisfy the competitive solicitation requirements
of this Section.
G. All bids obtained as herein required shall be filed with the City
Clerk, and the Clerk shall not be empowered to pay out any funds or
monies of said City for any purchases falling within the purview of
this Section unless and until all bids and written statements required
herein are so filed with him/her.