[Ord. No. 1.200 §§1 — 6, 4-6-1981; Ord. No. 1.300 §§1 — 6, 8-1-1988; Ord. No. 140.010, 10-2-2017]
A. 
Competitive bids be and hereby are required for any and all purchases by the City of California, Missouri, which total the sum of one thousand dollars ($1,000.00), or more, with such exceptions and in the manner herein provided.
B. 
Any officer or employee of said City, being empowered by said City to make purchases under the purview of this Section, shall obtain, prior to making any purchase hereunder, a minimum of two (2) signed bids therefor. In the event that only one (1) bid can be obtained, the person seeking such bids shall so state, in writing, and shall specify those parties contacted who refused to bid thereon, unless such bids were publicly advertised for, in which case the person seeking such bids shall so state.
C. 
In the event no bids can be obtained, as required herein, the Board of Aldermen, by vote or resolution, may authorize the negotiation for and approve the purchase of any goods required by said City.
D. 
In the event of any emergency which shall make it impractical to comply with the provisions of this Section, such purchases as are necessary may be made without bids, and the person making such purchases shall execute a written statement of the emergency and the necessity of such purchase and he/she shall file the same with the City Clerk.
E. 
All bids required herein may be obtained in any reasonable manner which is likely to ensure that said City shall receive the best price possible for the goods so purchased, in a manner which is fair to all likely suppliers of such goods.
F. 
Any officer or employee of the City shall have the authority, to the extent permitted by law, to join with other units of government or other governmental agencies or authorities in cooperative purchasing when it would serve the best interests of the City, and shall have the authority to purchase under a bid obtained by another governmental agency when such bid was obtained through competitive bidding and when the pricing is made available to the City. Participating in a cooperative purchasing agreement, or utilizing the bids obtained by another governmental agency or authority through their bid process, shall be deemed to satisfy the competitive solicitation requirements of this Section.
G. 
All bids obtained as herein required shall be filed with the City Clerk, and the Clerk shall not be empowered to pay out any funds or monies of said City for any purchases falling within the purview of this Section unless and until all bids and written statements required herein are so filed with him/her.