[HISTORY: Adopted by the Town of Greenfield 1-21-2004 (Ch. 34, Art. IX, of the 2002 Bylaws). Amendments noted where applicable.]
The Mayor shall establish and appoint a committee to be known as the "Capital Improvement Planning Committee," composed of one member of the Planning and Construction Committee, one member of the Ways and Means Committee of the Town Council, and the School Superintendent or his/her designee. The Town Accountant and/or the Director of Municipal Finance and Administration shall be an ex-officio staff member without the right to vote. The Committee shall choose its own officers.
A. 
The Committee shall study proposed capital projects and improvements involving major nonrecurring tangible assets and projects which:
(1) 
Are purchased or undertaken at intervals of not less than five years;
(2) 
Have a useful life of at least five years; and
(3) 
Cost over $10,000.
B. 
All officers, boards and committees, including the Mayor and the School Committee, shall, by February 1 of each year, give to the Committee, on forms prepared by it, information concerning all anticipated projects requiring Town Council attention during the ensuing six years. The Committee shall consider the relative need, impact, timing and cost of these expenditures and the effect each will have on the financial position of the Town. No appropriation shall be voted for a capital improvement requested by a department, board or commission unless the proposed capital improvement is considered in the Committee's report or the Committee shall first have submitted a report to the Mayor explaining the omission.
The Committee shall prepare an annual report recommending a capital improvement budget for the next fiscal year, and a capital improvement program, including recommended capital improvements for the following five fiscal years. The report shall be submitted to the Mayor for consideration and approval. The Board shall submit its approved capital budget to the Town Council for adoption.
Such capital improvement program, after its adoption, shall permit the expenditure on projects included therein of sums from departmental budgets for surveys, architectural or engineering advice, options or appraisals; but no such expenditure shall be incurred on projects which have not been so approved by the Town through the appropriation of sums in the current year or in prior years, or for preliminary planning for projects to be undertaken more than five years in the future.
The Committee's report and the Mayor's recommended capital budget shall be published and made available in a manner consistent with the distribution of the Ways and Means Committee report. The Committee shall deposit its original report with the Town Clerk.