There is hereby created a BID Advisory Board which shall consist of seven or more persons appointed by the Mayor pursuant to N.J.S.A. 40:56-79, at least a majority of whom shall be owners or occupants of properties included in the BIDs pursuant to this chapter, or representatives of said owners or occupants; and at least one of which shall be a property owner or owner of a business or property located within the geographic area identified in Schedule A and known as the "Westmont BID" and at least one of which shall be a property owner or owner of a business or property located within the geographic area identified in Schedule B and known as the "White Horse Pike BID."[1] As used herein, "BID Advisory Board" may also be referred to as the "Advisory Board" or the "Board."
[1]
Editor's Note: Schedules A and B are included as attachments to this chapter.
A. 
The Advisory Board shall act in an advisory capacity to the governing body in accordance with the requirements of this chapter and applicable law. The Advisory Board shall have only the authority delegated to it in this chapter in accordance with applicable law.
B. 
The duties and authority of the Advisory Board shall include the following:
(1) 
To meet regularly to conduct the business of the Advisory Board as set forth in this chapter;
(2) 
To establish, on an annual basis or such other interval requested by the governing body, the goals of the BIDs and policies for the achievement of those goals, and to evaluate the performance of and effectiveness of the Advisory Board in achieving those goals;
(3) 
To prepare an annual budget for the BIDs no later than the Advisory Board's November meeting so as to ensure the budget will be reviewed and approved by the full membership of the Board in time to present it to the governing body by such date in December as the Township Clerk shall require;
(4) 
To establish all necessary procedures to properly discharge the responsibility of sound financial management of the BIDs, including the regular development and review of updated financial statements at all regular meetings of the Board;
(5) 
To cause a financial audit to be conducted annually by an independent accountant to be reviewed by the Board and submitted to the governing body within four months of the close of the fiscal year;
(6) 
To seek bids for the products and services of professionals, such as marketing agencies, designers, planners and/or engineers, as it deems appropriate to fulfill its mission and to submit written recommendations to the governing body for authorization and/or award of such bids prior to the purchase of products or services and/or prior to payment of compensation for same;
(7) 
To initiate and facilitate communications with the Haddon Township Joint Land Use Board and such other Township agencies and/or offices to better inform all decisions affecting the business communities within the BIDs;
(8) 
To furnish recommendations and advice to the governing body with respect to the development of a vision plan and/or overlay plan to guide the development and/or improvement of properties within the BIDs, including investigation of issues involving land use, zoning and development of properties within the BIDs and preparation of reports and/or other written recommendations thereon;
(9) 
To receive comments and requests from owners or occupants of properties within the BIDs and from members of the public regarding activity, improvement and/or events within the BIDs;
(10) 
To advocate for economic development activities that incorporate sustainable development and smart growth principles;
(11) 
To nominate prospective new members of the Board for consideration by the Mayor;
(12) 
To establish such committees as the Advisory Board deems necessary for the thorough and efficient operation of the Board, including but not limited to a nominating committee in furtherance of its authority to nominate prospective new members of the Board as set forth above;
(13) 
To engage in such other activities as are customary for similarly situated boards with authority to oversee special improvement districts, subject to the review and approval of the Township Engineer and/or governing body, as the case may be, with respect to such activities as: litter clean-up and control; providing recreational and rest areas and facilities; publicizing and marketing the BIDs and the businesses therein; recruiting new businesses to fill vacant commercial spaces within the BIDs towards the goal of balancing the mix of business types and/or uses therein; organizing special events; and providing temporary decorative lighting and/or greenery on properties within the BIDs; and
(14) 
To hire or retain a managing director, subject to the review and approval of same by the governing body, to assist the Advisory Board in the completion of its duties as set forth herein.
A. 
The members of the Advisory Board shall be appointed by the Mayor and shall total no less than seven members who shall satisfy the criteria set forth in this chapter.
B. 
The term of each Board member shall be for a period of two years and shall be staggered such that no less than three nor more than four of the terms shall expire in any given year. The governing body may appoint up to four members for a longer term in order to achieve the intent of this section; provided that such terms are only as long as is necessary to establish the staggered terms contemplated herein. Once the staggered terms have been achieved, the maximum two-year term shall be imposed for as long as this chapter is in effect.
C. 
Advisory Board members shall serve no more than three consecutive terms, and, after at least a one-year hiatus, may serve for a maximum of three additional consecutive terms.
D. 
A member of the Advisory Board may resign but such resignation shall not be effective unless it is provided in a written notice to the governing body. The Mayor may remove any member of the Advisory Board upon 30 days' written notice to the member to be removed, a copy of which notice also shall be sent to the Chairperson and Secretary of the Board. The removal shall become effective on the 33rd day after such notice is placed in the mail or 30 days from the date such notice is hand-delivered and/or personally served upon the member that is to be removed.
E. 
The Mayor shall appoint a new member to fill any unexpired term of a vacant seat created by resignation or removal pursuant to this § 90-9; provided that if the unexpired term will expire less than 90 days after the acceptance of resignation or effective date of removal as determined pursuant to Subsection D above, the Mayor may elect to wait to appoint a new member until the expiration date of the unexpired term.
A. 
The BID Advisory Board shall have a Chairperson, Vice-Chairperson, Secretary and Treasurer. The Chairperson shall be appointed annually by resolution of the governing body. The Vice-Chairperson, Secretary and Treasurer shall be elected annually by the members of the Advisory Board in accordance with the procedures set forth in Article IV of this chapter.
B. 
Chairperson. The Chairperson shall be responsible for the general charge and supervision of the activities and affairs of the Advisory Board as set forth herein. The Chairperson's duties shall include, but not be limited to, the following:
(1) 
To preside at all meetings and/or hearings of the Advisory Board;
(2) 
To appoint members to standing and special committees pursuant to Article IV of this chapter;
(3) 
To serve as the officially recognized spokesperson for the Advisory Board in communications with the governing body, including communicating the majority viewpoints and positions of the Advisory Board as expressed at scheduled meetings thereof;
(4) 
To prepare and/or approve the meeting agenda and supportive literature, if any, at least 48 hours prior to a regularly scheduled meeting of the Advisory Board;
(5) 
To call emergency meetings in accordance with the requirements of the Open Public Meetings Act;[1]
[1]
Editor's Note: See N.J.S.A. 10:4-6 et seq.
(6) 
To appoint liaisons with other official agencies or offices of the Township;
(7) 
To prepare annually a report of the activities of the Advisory Board for each fiscal year and deliver same to the governing body within 60 days of the close of each fiscal year;
(8) 
To assure meetings of the Advisory Board are conducted in accordance with Roberts Rules of Order and as otherwise provided in Article IV hereof;
(9) 
To receive and distribute all correspondence of the Advisory Board, as appropriate;
(10) 
To delegate to another officer of the Advisory Board, from time to time, such of the Chairperson's duties set forth herein as may be appropriate; and
(11) 
To perform such other duties of an Advisory Board Chairperson as may be prescribed by law and/or established in Article IV of this chapter.
C. 
Vice-Chairperson. The duties of the Vice-Chairperson shall be as follows:
(1) 
To preside over meetings in the absence of the Chairperson;
(2) 
To perform the other roles and functions of the Chairperson when so directed by the Chairperson or in the event the Chairperson is unable to act as determined pursuant to the procedures set forth in Article IV of this chapter; and
(3) 
To perform such other duties of an Advisory Board Vice-Chairperson as may be prescribed by law and/or established in Article IV of this chapter.
D. 
Secretary. The duties of the Secretary shall be as follows:
(1) 
To record Board member attendance at all meetings;
(2) 
To record minutes at each meeting of the Advisory Board and present the minutes to the members of the Advisory Board at least 48 hours prior to the next meeting of the Board;
(3) 
To present the previous meeting's minutes at scheduled meetings for corrections, additions and/or approval by the Board;
(4) 
To keep records of the terms of the members of the Board and notify each member and the Mayor by December 1 of each year of the expiring terms for January appointments; and
(5) 
To perform such other duties of an Advisory Board Secretary as may be prescribed by law and/or established in Article IV of this chapter.
E. 
Treasurer. The duties of the Treasurer shall be as follows:
(1) 
To prepare an annual budget for the BIDs no later than the November meeting to be reviewed and approved by the Advisory Board for its presentation to the governing body by the December deadline specified by the Township Clerk;
(2) 
To provide a regular account of the financial status of the BIDs, including but not limited to preparing regular financial reports which shall be presented at each Advisory Board meeting;
(3) 
To oversee the preparation of an annual audit of the books, accounts and financial transactions of the Advisory Board to be filed with the governing body within four months of the close of the fiscal year in accordance with N.J.S.A. 40:56-88 and to be filed with the New Jersey Department of Community Affairs within five days of the filing of the audit with the governing body; and
(4) 
To perform such other duties of an Advisory Board Treasurer as may be prescribed by law and/or established in Article IV of this chapter.
The governing body may appoint, by resolution, a municipal liaison who shall serve at the pleasure of the governing body. The duties of the municipal liaison shall include, but not be limited to, facilitating open communications between the Board and the governing body and such other duties and/or functions as the governing body may deem necessary to ensure such open communications and to promote the coordination of efforts between the governing body and the Board in furtherance of the purpose of the BIDs.