Any person claiming payment from the municipality shall present a detailed bill of items or demand to the Township Chief Financial Officer, with the certification of the party claiming payment that it is correct on a Township voucher supplied by the Chief Financial Officer's Office.
It shall be the duty of the Chief Financial Officer to see that the signature of the officer or employee who has been duly designated by the governing body to certify that the materials have been received by or the services rendered to the Township appears on every claim.
Prior to submitting the claim to the governing body for payment, the Chief Financial Officer or his designee shall first determine that there are proper and sufficient funds available for payment of the claim and that there is legal authority for the payment. In the event that funds are not available for payment of the claim, the Chief Financial Officer or his designee shall immediately so advise the governing body in writing.
Claims shall be presented to the Chairman of the department responsible for the receipt of such materials or services, who, if satisfied the claims are proper, shall approve the same. After such approval is given, the Chairman shall return the claims to the Township Chief Financial Officer, who shall then present these claims to the governing body for formal approval at the next regular or special meeting after said claims shall have been made available for review by all members of the governing body.
It shall be the duty of the Township Clerk to record all claims in the official minutes, indicating that the governing body has, by formal action, approved the same, with appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Township Clerk, or such other officer designated by resolution of the governing body, to certify on said claims that they have been approved for payment, with the date of approval thereof noted on the claim.
After the Clerk has certified that the claims have been approved, he/she shall turn them over to the Chief Financial Officer or the financial officer who shall forthwith prepare the necessary checks for payment. The checks shall be signed by the authorized Township representative as may be designated by resolution of the governing body. After preparing checks for the payment of the claims, the Chief Financial Officer shall record them in proper books of account and thereafter mail or otherwise distribute the checks to the claimants. (Ord. No. 2018-15)
In the case of payrolls, the appropriate department heads shall prepare the necessary payroll information for all employees, which payroll information shall be duly certified by the department head, and present the same to the Chief Financial Officer.
The governing body may, by resolution, provide for and authorize payment of advances to officers and employees toward their expenses for authorized official travel and expenses. Any such resolution shall provide for the verification and an adjustment of such expenses and advances and the repayment of any excess advance by means of a detailed bill of items or demand and the certification required under § 12-6 hereof. The certification of the officer or employee shall be submitted in the ten (10) days after the completion of the travel for which the advance was made.
A. 
The Chief Financial Officer shall develop, with the assistance of the Township Auditor, a cash management plan. This cash management plan shall be presented to the governing body for approval by resolution. Once approved by the governing body, the Chief Financial Officer shall implement the cash management plan. Every year the Chief Financial Officer shall review and, where necessary, submit to the governing body recommendations for changes to the cash management plan.
B. 
The Chief Financial Officer shall develop claims payment procedures, which shall include procedures for ordering work and materials and the encumbrance of funds, and shall present such procedures to the governing body for their adoption by resolution.
(Ord. No. 2015-14; Ord. No. 2018-15)
A. 
Issuance prohibited. It shall be unlawful for any person, either for himself or as agent or representative of another person, or as an officer or agent of any corporation, or as a member of a partnership, with intent to defraud, to make, draw, utter or deliver any check, draft or order for the payment of money in a sum not in excess of one hundred dollars ($100), upon any bank or other depository knowing at the time of so doing that the maker, or drawer, has no funds or insufficient funds in, or credit with, such bank or other depository for the payment in full of such instrument upon its presentation although no express representation is made in reference thereto.
B. 
Evidence of intent to defraud. The making, drawing, uttering or delivering of a check, draft or order as stated in subsection § 12-11A shall be prima facie evidence of intent to defraud, and the certificate of protest of nonpayment or insufficient funds in or credit with such bank or other depository and that the person making, drawing, uttering or delivering the instrument knew that there were no funds or insufficient funds in or credit with such bank or other depository.
C. 
Pursuant to N.J.S.A. 40:5-18c, if any payment is made or presented to the Township and such payment is returned for any reason, including insufficient funds, then such payment shall be subject to an additional $20 service charge to be paid for with cash.
[Amended 6-1-2023 by Ord. No. 2023-07]
[Added 5-1-2019 by Ord. No. 2019-07]
A. 
The governing body, does hereby increase the fixed asset limit defined by CFO 96-13 and N.J.A.C. 5:30-5.6 from $1,000 to $5,000.
B. 
Pursuant to CFO 96-13, the useful life of all nonexpendable, tangible personal property is hereby increased from at least one year to at least five years.