[New]
Pursuant to N.J.S.A. 40A:9-133 et seq., the office of the Township Clerk is hereby created.
[New]
There shall be a Township Clerk appointed by the Township Committee. Pursuant to N.J.S.A. 40A:9-133, the term of office of the Clerk shall be three years from the date of first appointment.
[New]
No person shall be appointed or reappointed as Township Clerk unless he or she shall have a Registered Municipal Clerk Certificate issued pursuant to N.J.S.A. 40A:9-133.6 et seq.
[New]
The Clerk's salary shall be established in the Salary Ordinance.
[Ord. No. 96-3]
The Township Clerk shall have the following duties and responsibilities:
a. 
Responsibility for Minutes. The Clerk shall serve as Secretary to the Township Committee, and shall attend and keep the minutes of all meetings of the Committee. The minutes shall be signed by the Township Clerk.
b. 
Recording of Ordinances and Resolutions. The Clerk shall record all ordinances in books to be provided for that purpose. After each ordinance is introduced he shall also record and certify the proof of publication thereof as required by law. Each ordinance so recorded shall be signed by the Mayor and the Township Clerk, who shall attest that it was fully adopted upon a date stated, and when so signed, the recorded copy shall be deemed to be a public record of the ordinance. Any omission by the Township Clerk or the Mayor to so sign or certify shall not impair or affect the validity of any ordinance which has been duly adopted.
c. 
Custodian of Records. The Township Clerk shall have custody of and safely keep all records, books and documents of the Township, except those committed by ordinance to any other office or transferred thereto by the Township Committee. The Clerk shall, on request and the payment of the fees prescribed therefore by ordinance of the Township Committee, furnish a certified copy of any such paper in his custody under the Corporate Seal of the Township.
d. 
Corporate Seal. The Township Clerk shall cause the Corporate Seal of the Township to be affixed to instruments and writings when authorized by ordinance or resolution of the Township Committee or when necessary to exemplify any document on record in his office or to certify any act or paper, which from the records in his office appears to be a public act of the Township or a public document. He shall not affix the seal or cause or permit it to be affixed to any other instrument, writing or other paper unless required by law or ordinance.
e. 
Insurance; Surety Bonds. The Township Clerk, subject to the supervision of the Township Committee, shall:
1. 
Be the depository for and custodian of all official surety bonds furnished by or on account of any officer or employee, except his own bond, which shall be placed in the custody of the Treasurer; of all insurance policies upon or with respect to risks insured for the benefit of the Township or to protect it against any claim, demand or liability whatsoever; and all formal contracts for work, labor, services, supplies, equipment and materials to which the Township may be a party.
2. 
Be the depository for and have custody of all performance bonds running to the Township as obligee or any other form of security given by any contractor, subdivision developer or other person on account of work done or to be done in or for the Township.
3. 
Have custody of all leases of property owned by the Township.
f. 
Oaths. The Township Clerk shall have the power to administer oaths in all matters concerning Township business.
g. 
Additional Powers and Duties. In addition to such other functions, powers and duties as may be prescribed by ordinance and subject to the supervision and direction of the Township Committee, the Township Clerk shall:
1. 
Perform all the functions required of the Municipal Clerks by the General Election Law, Title 19 of the New Jersey Statutes Annotated, and any other law or ordinance.
2. 
Administer the provisions of Township ordinances with reference to the licensing of occupations and activities for which licenses are required by law or ordinance to be obtained from the Clerk.
3. 
Make searches for municipal improvements and subdivision searches.
4. 
Serve as Registrar of Vital Statistics for the Township.
5. 
Have such other different and additional functions, powers and duties as may be prescribed by law or ordinance or delegated to her by the Township Committee.
[1982 Code § 2-2.1]
a. 
Creation of Office. The office of Deputy Township Clerk/Deputy Registrar is hereby created and provided for as authorized and pursuant to the authority of the New Jersey Statutes 40A:9-135.
b. 
Appointment; Term. The Deputy Township Clerk/Deputy Registrar shall be appointed by the Township Committee annually. The term of office of the Deputy Township Clerk/Deputy Registrar shall be for one year.
c. 
Compensation. The salary of the Deputy Township Clerk/Deputy Registrar shall be established in the Salary Ordinance.
d. 
Powers and Duties. The Deputy Township Clerk/Deputy Registrar shall have all the powers and perform all the duties of the Township Clerk during such times and for such specific periods as the Township Clerk shall be absent.
[1982 Code § 2-2.6a; Ord. 2/21/89; Ord. No. 92-4]
The position of Chief Financial Officer is hereby established in accordance with the authority and conditions set forth under N.J.S.A. 40A:9-140.1 et seq. to perform the duties and to carry out the responsibilities set forth at N.J.S.A. 52:27BB-26 et seq.
[N.J.S.A. 40A:9-140.10; New]
The Township Committee shall appoint a Chief Financial Officer for a term of four years which shall run from January 1 in the year in which the Chief Financial Officer is appointed.
[New]
The appointment of the Chief Financial Officer shall be consistent with the provisions of N.J.S.A. 40A:9-140.13. No person shall be appointed or reappointed as Chief Financial Officer unless he holds a Municipal Finance Officer Certificate pursuant to N.J.S.A. 40A:9-140.13 et seq.
[New]
The Chief Financial Officer shall be compensated as established in the Salary Ordinance.
[Ord. No. 96-1 § 1]
In addition to the powers and duties stated above, the Chief Financial Officer shall have all the powers and perform all the duties provided in N.J.S.A. 40:55D-53.1 and 40:55D-53.2 et seq.
[Ord. No. 2004-01]
In accordance with N.J.S.A. 40A:9-140.1 et seq., there is hereby created the office of Municipal Treasurer.
[Ord. No. 2004-01]
The Municipal Treasurer shall report to and be supervised by the Chief Financial Officer of the Township. The Municipal Treasurer shall assist the Chief Financial Officer of the Township in the proper financial administration of the municipality under the Local Government Supervision Act, the Local Bond Law, the Local Budget Law, the Local Fiscal Affairs Law, the Local Public Contracts Law and such other statutes and such other rules and regulations promulgated by the Director of the Division of Local Government Services, the Local Finance Board or any other State Agency as may pertain to the financial administration of the municipality. The Municipal Treasurer shall perform such other duties as assigned by the Chief Financial Officer.
[Ord. No. 2004-01]
Compensation for the Municipal Treasurer shall be set by the Township Committee.
[Ord. No. 2000-10]
a. 
Position Established. The position of Deputy Treasurer is hereby established to perform the duties and to carry out such responsibilities assigned to the position by the Chief Financial Officer/Treasurer.
b. 
Compensation. The compensation for the Deputy Treasurer shall be as provided in the Salary Ordinance of the Township.
c. 
Term of Employment. The Deputy Treasurer shall be an "at-will" employee of the Township.
d. 
Powers and Duties. In addition to the powers and duties assigned to the Deputy Treasurer by the Chief Financial Officer/Treasurer, the Deputy Treasurer shall, in the absence of the Chief Financial Officer/Treasurer, perform on a temporary basis the duties of the Chief Financial Officer/Treasurer.
[1982 Code 2-7.1; Ord. 5/7/85 § 1]
Pursuant to N.J.S.A. 40A:9-141, there is hereby created within the Township the office of Tax Collector with all the powers, duties and obligations afforded to the holder of such office by law.
[1982 Code §§ 2-7.2, 2-7.3; Ord. 5/7/85 §§ 2, 3]
The Office of Tax Collector shall be filled by appointment of the Township Committee. Pursuant to N.J.S.A. 40A:9-142, the term of Tax Collector shall be for four years from the first day of January next following his appointment.
[New]
Applicants for the Office of Tax Collector shall possess a Tax Collector Certificate as required in N.J.S.A. 40A:9-145.2.
[1982 Code § 2-7.4; Ord. 5/7/85 § 4; New]
The compensation for the Tax Collector shall be as provided for in the Salary Ordinance of the Township.
[New]
The Tax Collector shall be responsible for collecting taxes on property within the Township.
[New]
Pursuant to N.J.S.A. 40A:9-146, there is hereby created within the Township the Office of Tax Assessor.
[N.J.S.A. 40A:9-148; New]
Pursuant to N.J.S.A. 40A:9-146, there shall be a Tax Assessor who shall be appointed by the Township Committee. The Tax Assessor shall hold this office for a term of four years from the first day of July next following his appointment.
[New]
The Tax Assessor shall receive compensation as fixed annually by the Township Committee in the Salary Ordinance.
[New]
The Tax Assessor shall hold the Tax Assessor's Certificate provided for in N.J.S.A. 54:1-35.25 et seq.
[New]
The Tax Assessor shall have the duty of assessing property for the purpose of general taxation. Nothing in this section shall affect adversely the salary or tenure rights acquired pursuant to N.J.S.A. 54:1-35.31 or any other law. In accordance with the provisions of N.J.S.A. 54:3-16, the Assessor, when making assessments, shall be governed by directions by the Sussex County Tax Administrator. These directions shall be pursuant to rules adopted by the Sussex County Tax Board.
[New]
In accordance with N.J.S.A. 40A:9-139 there is hereby created by the Township Committee the position of Township Attorney.
[New]
The Township Attorney shall be appointed by the Township Committee for a term of one year from January 1 of the year in which the appointment was made. He or she shall be an attorney at Law of the State of New Jersey but need not be a resident of the Township.
[New]
The Township Attorney shall be a duly licensed Attorney-at-Law of the State of New Jersey.
[New]
The Township Attorney shall have such powers and perform such duties as are provided for the Office of Township Attorney by general law or ordinances of the Township. He or she shall represent the Township in all judicial and administrative proceedings in which the Township or any of its officers or agencies may be a party or have an interest. He or she shall give all legal counsel and advice where required by the Township Committee or any member thereof and shall, in general, serve as the legal advisor to the Township Committee on all matters of Township business. In furtherance of such general powers and duties, but without limitation thereto, the Township Attorney shall:
a. 
Draft or approve as to form and sufficiency all legal documents, contracts, deeds, ordinances and resolutions made, executed or adopted by or on behalf of the Township.
b. 
With the approval of the Township Committee, conduct appeals from orders, decisions or judgments affecting any interest of the Township as he or she may, in his discretion, determine to be necessary or desirable or as directed by the Township Committee.
c. 
Subject to the approval of the Township Committee, have power to enter into any agreement, compromise or settlement of any litigation in which the Township is involved.
d. 
Render written opinions upon any question of law submitted to him or her by the Township Committee or any member thereof with respect to their official powers and duties and perform such duties as may be necessary to provide legal counsel to the Township Committee in the administration of municipal affairs.
e. 
Supervise and direct the work of such additional attorneys and technical and professional assistants as the Township Committee may authorize for special or regular employment in or for the Township.
[Ord. No. 2006-09]
Pursuant to N.J.S.A. 40A:9-136, there is hereby created the position of Township Administrator.
[Ord. No. 2006-09]
The Township Administrator shall be appointed by the majority of the Township Committee in accordance with N.J.S.A. 40A:9-137. The term of office of the Township Administrator shall be at the pleasure of the Township Committee pursuant to N.J.S.A. 40A-137, and in all of his/her duties and responsibilities hereinafter described, the Administrator shall serve under the direction of the Township Committee.
[Ord. No. 2006-09; amended 5-12-2020 by Ord. No. 2020-002]
The Township Administrator shall be chosen on the basis of his/her executive and administrative abilities and qualifications with special regard as to education, training and experience in governmental affairs.
[Ord. No. 2006-09]
The Administrator shall receive as salary such sums as may be fixed and adopted by the Township Committee in the annual salary and wage ordinance. The Township Administrator shall be reimbursed for all reasonable expenses incurred in the performance of his/her office.
[Ord. No. 2006-09]
The Township Administrator may be removed by a majority vote of the Township Committee. At least 30 days before such removal shall become effective, the Committee shall, by majority vote of its members, adopt a preliminary resolution stating the reasons for his/her removal. The Township Administrator may reply in writing and request a public hearing, which shall be held not earlier than 20 days nor later than 30 days after filing of such request. After the public hearing, if requested, and after full consideration, the Committee by majority vote of its members may adopt a final resolution of removal. The resolution of removal shall become effective three months after its adoption by the Township Committee. In accordance with N.J.S.A. 40A:9-138, the Township Committee may provide that the resolution of removal shall have immediate effect; provided, however, that the Township Committee shall cause to be paid to the Administrator forthwith any unpaid balance of his/her salary and his/her salary for the next three calendar months following adopting of the resolution.
[Ord. No. 2006-09]
During the absence or disability of the Township Administrator, the Township Committee may, by resolution, and majority vote of the Township Committee, appoint an officer or other employee of the municipality to perform the duties of the Township Administrator as acting Administrator during such absence or disability. The Township Committee shall determine when such absence or disability exists. Such absence or disability shall be limited to three months after which time the position may be deemed vacant. Any vacancy in the position of the Township Administrator shall be filled by appointment of the Township Committee. In the event of removal or resignation, the Township Committee may appoint an officer or other employee of the municipality as acting Administrator to serve at the pleasure of the Township Committee until an Administrator is appointed. Removal of an acting Administrator shall be by majority vote of the Township Committee. The Township Committee would determine additional compensation for the acting Administrator after 30 days.
[Ord. No. 2006-09]
The Township Administrator shall be responsible for and perform the following duties:
a. 
Overall Administrative Duties. The Township Administrator shall be the chief administrative officer of the Township of Frankford and the Administrator shall be responsible to the Township Committee for the proper and efficient administration of both the day-to-day management of the administrative affairs of the Township; and the overall business affairs of the Township, acting in its stead and as its representative, to promote its economic and responsive operation. The Township Administrator's duties shall relate to the management of all Township business and the coordination of activities of the various departments, boards and commissions within the Township, and the Administrator shall provide assistance and planning in supervising the execution of the Township Committee work in those areas where continuous and sustained effort is required. The Township Administrator shall not be responsible for those non-delegable duties and responsibilities conferred upon Township official by statute or other applicable laws, rules and regulations promulgated by State agencies or such other duties and responsibilities as the Township Committee may reserve to itself.
b. 
Supervision of Administrative Functions. The Township Administrator shall have the authority and responsibility to supervise the administrative function, in consultation with the respective committee chairman, department heads and Township Committee, but not the professional operation of all departments of the government of the Township.
c. 
Collection. The Township Administrator shall see that all moneys owed to the Township, other than taxes, are promptly paid and that proper proceedings are taken for the security and collection of all the Township's claims.
d. 
Communications. The Administrator shall be responsible for continually improving communications among the various personnel, departments, agencies, boards and the Township Committee. The Township Administrator shall act as a liaison with other municipalities and County, State and Federal agencies.
e. 
Correspondence. The Administrator shall receive copies of all correspondence addressed to the Township of Frankford. The Administrator shall receive notice of all regular and special meetings of the Township Committee and all advisory committees, boards, commissions and other agencies of the Township, including meetings with other governmental bodies and agencies.
f. 
Employment. The Township Administrator shall not engage in any other occupation or employment while employed by the Township in a related government field except as approved by the Township Committee.
g. 
Insurance. The Township Administrator shall supervise and recommend all insurance and bonds for the Township property, personnel and Township operation.
h. 
Meetings. The Township Administrator shall attend all meetings of the Township Committee, including work and agenda sessions for these meetings with the right to speak but not vote on all agenda items, and attend other meetings as directed by the Township Committee.
i. 
Personnel. The Township Administrator shall serve as personnel officer of the Township and shall be responsible for enforcement of the personnel policy of the Township.
1. 
The Administrator shall interview all applicants for positions and recommend to the Township Committee the selections, hiring, promotion and removal of employees of the Township, provided that persons covered by the civil service provisions of this State or other applicable statutes shall be promoted, hired, suspended or discharged only in accordance with such provisions.
2. 
The Administrator will review and approve or reject, as the case may be, all vacation, personal, sick time and seminar/education requests. The Administrator will provide the employee with a written reason for approval or rejection.
3. 
The Administrator shall establish performance standards to evaluate personnel and submit a written report annually to the Township Committee. The Administrator shall establish working, personal leave, vacation and sick leave schedules.
4. 
The Administrator shall develop and administer the personnel program and policies, including up to date job classifications and pay plans, active recruitment of needed personnel, in service training programs developed by interviewing department heads and personnel and a complete system of personnel records of municipal officers and employees.
j. 
Reports. The Administrator shall keep the Township Committee currently informed of all matters within his/her jurisdiction by such reports, verbally or in writing, as the Administrator deems advisable or as may be requested by the Township Committee and to submit an annual written report of his/her work accomplished at the request of the Township Committee for the benefit of the public.
k. 
Laws. The Administrator shall see that all laws of the State of New Jersey, Township ordinances, resolutions and policies, as established, are executed and implemented subject to the direction of the Township Committee.
[Ord. No. 2006-09]
The Administrator may be responsible for and may perform the following duties in addition to those listed in subsection 2-11.7 hereof if said duties are delegated to him by the Township Committee.
a. 
Agenda. The Administrator may prepare in conjunction with the Township Clerk, the agenda for each meeting of the Township Committee and supply facts pertinent thereto and deliver such to the Township Committee. The Administrator may arrange meetings and conferences when so required by the Township Committee.
b. 
Aid. The Administrator may solicit and inform the Township Committee as to Federal aid projects and State aid projects and any other aid program or grant for which the Township of Frankford may qualify. The Administrator may actively pursue said projects and programs upon instruction by the Township Committee.
c. 
Budget. The Administrator shall be responsible for the administration, in conjunction with the Auditor and Chief Financial Officer, of the budget after its adoption by the Township Committee and the implementation of the work programs contained in the budget.
1. 
The Administrator shall maintain a continuing review and analysis of budget operations, work progress and the costs of municipal services in conjunction with the Chief Financial Officer and the Township Committee. The Administrator shall be authorized to approve emergency expenditures and shall review all office expenditures prior to encumbrance of funds.
2. 
The Administrator shall obtain and receive monthly budget updates from the Chief Financial Officer and distribute same to the Township Committee.
d. 
Capital Improvement Plan. Upon request, and as requested, the Administrator may assist the Land Use Board in the development of the Capital Improvement Plan for Master Plan updates.
e. 
Complaints. The Administrator may receive and reply to inquiries and complaints regarding services or personnel of the Township. The Administrator or officer designated by him, shall investigate and dispose of such complaints. The Administrator shall keep a written record of such complaints and when and what action was taken in response thereto and provide the Township Committee a copy thereof when requested to do so.
f. 
Consultants. The Administrator may recommend the employment of experts and consultants to perform the work and render advice in connection with operation or work projects in the Township, subject to the approval of the Township Committee. The Administrator may supervise the work of consultants retained by the Township Committee, such as the Township Engineer, planning consultants and others, and shall keep the Township Committee fully informed as to the work of such consultants.
g. 
Contracts. The Township Administrator will attend to the supervision and of the performance and faithful execution of Township contracts, except insofar as such duties are expressly imposed upon some other Township officer by statute. The Administrator shall have no pecuniary or personal interest directly or indirectly in any contract, job for work or materials or the profits thereof to be furnished or to be performed of the Township of Frankford. The Administrator may negotiate contracts, subject to the approval of the Township Committee.
h. 
Coordinate. The Administrator may integrate and coordinate the functions of all departments, boards, agencies, offices and officials.
i. 
Efficiency. The Administrator may conduct a continuous study of all activities and operations of the Township government and recommend changes for the purpose of increasing efficiency and effectiveness. The Administrator may develop, prescribe and enforce rules and regulations for the efficient management of the Township government for the avoidance of any duplication or overlapping of effort among the department or among the units within a department and for the improvement of methods and procedures of administration.
j. 
Improvements. The Township Administrator may recommend the nature, location and extent of public improvements and coordinate the execution of same when authorized by the mayor and Township Committee.
k. 
Information. The Township Administrator may study, recommend, implement and enforce procedures and policies of the Township, its departments and officials for the coordination; compiling, editing and prompt dissemination and release of public information, upon the recommendation and authorization of the Township Committee.
l. 
Purchasing. The Administrator may advertise for proposals for the furnishing of work, equipment and materials and receive bids therefor at the direction of the Township Committee.
m. 
Other Duties. The Administrator may perform such other duties as may be assigned to him from time to time by the Mayor and/or Township.
[Ord. No. 2006-09]
Nothing in this section shall derogate from or authorize the Township Administrator to exercise the powers and duties of the elected and appointed official of the Township.