[New]
Pursuant to N.J.S.A. 40A:9-133 et seq., the office of the Township
Clerk is hereby created.
[New]
There shall be a Township Clerk appointed by the Township Committee.
Pursuant to N.J.S.A. 40A:9-133, the term of office of the Clerk shall
be three years from the date of first appointment.
[New]
No person shall be appointed or reappointed as Township Clerk
unless he or she shall have a Registered Municipal Clerk Certificate
issued pursuant to N.J.S.A. 40A:9-133.6 et seq.
[New]
The Clerk's salary shall be established in the Salary Ordinance.
[Ord. No. 96-3]
The Township Clerk shall have the following duties and responsibilities:
a. Responsibility for Minutes. The Clerk shall serve as Secretary to
the Township Committee, and shall attend and keep the minutes of all
meetings of the Committee. The minutes shall be signed by the Township
Clerk.
b. Recording of Ordinances and Resolutions. The Clerk shall record all
ordinances in books to be provided for that purpose. After each ordinance
is introduced he shall also record and certify the proof of publication
thereof as required by law. Each ordinance so recorded shall be signed
by the Mayor and the Township Clerk, who shall attest that it was
fully adopted upon a date stated, and when so signed, the recorded
copy shall be deemed to be a public record of the ordinance. Any omission
by the Township Clerk or the Mayor to so sign or certify shall not
impair or affect the validity of any ordinance which has been duly
adopted.
c. Custodian of Records. The Township Clerk shall have custody of and
safely keep all records, books and documents of the Township, except
those committed by ordinance to any other office or transferred thereto
by the Township Committee. The Clerk shall, on request and the payment
of the fees prescribed therefore by ordinance of the Township Committee,
furnish a certified copy of any such paper in his custody under the
Corporate Seal of the Township.
d. Corporate Seal. The Township Clerk shall cause the Corporate Seal
of the Township to be affixed to instruments and writings when authorized
by ordinance or resolution of the Township Committee or when necessary
to exemplify any document on record in his office or to certify any
act or paper, which from the records in his office appears to be a
public act of the Township or a public document. He shall not affix
the seal or cause or permit it to be affixed to any other instrument,
writing or other paper unless required by law or ordinance.
e. Insurance; Surety Bonds. The Township Clerk, subject to the supervision
of the Township Committee, shall:
1. Be the depository for and custodian of all official surety bonds
furnished by or on account of any officer or employee, except his
own bond, which shall be placed in the custody of the Treasurer; of
all insurance policies upon or with respect to risks insured for the
benefit of the Township or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the Township
may be a party.
2. Be the depository for and have custody of all performance bonds running
to the Township as obligee or any other form of security given by
any contractor, subdivision developer or other person on account of
work done or to be done in or for the Township.
3. Have custody of all leases of property owned by the Township.
f. Oaths. The Township Clerk shall have the power to administer oaths
in all matters concerning Township business.
g. Additional Powers and Duties. In addition to such other functions,
powers and duties as may be prescribed by ordinance and subject to
the supervision and direction of the Township Committee, the Township
Clerk shall:
1. Perform all the functions required of the Municipal Clerks by the
General Election Law, Title 19 of the New Jersey Statutes Annotated,
and any other law or ordinance.
2. Administer the provisions of Township ordinances with reference to
the licensing of occupations and activities for which licenses are
required by law or ordinance to be obtained from the Clerk.
3. Make searches for municipal improvements and subdivision searches.
4. Serve as Registrar of Vital Statistics for the Township.
5. Have such other different and additional functions, powers and duties
as may be prescribed by law or ordinance or delegated to her by the
Township Committee.
[1982 Code § 2-2.1]
a. Creation of Office. The office of Deputy Township Clerk/Deputy Registrar
is hereby created and provided for as authorized and pursuant to the
authority of the New Jersey Statutes 40A:9-135.
b. Appointment; Term. The Deputy Township Clerk/Deputy Registrar shall
be appointed by the Township Committee annually. The term of office
of the Deputy Township Clerk/Deputy Registrar shall be for one year.
c. Compensation. The salary of the Deputy Township Clerk/Deputy Registrar
shall be established in the Salary Ordinance.
d. Powers and Duties. The Deputy Township Clerk/Deputy Registrar shall
have all the powers and perform all the duties of the Township Clerk
during such times and for such specific periods as the Township Clerk
shall be absent.
[1982 Code § 2-2.6a; Ord. 2/21/89; Ord. No. 92-4]
The position of Chief Financial Officer is hereby established
in accordance with the authority and conditions set forth under N.J.S.A.
40A:9-140.1 et seq. to perform the duties and to carry out the responsibilities
set forth at N.J.S.A. 52:27BB-26 et seq.
[N.J.S.A. 40A:9-140.10; New]
The Township Committee shall appoint a Chief Financial Officer
for a term of four years which shall run from January 1 in the year
in which the Chief Financial Officer is appointed.
[New]
The appointment of the Chief Financial Officer shall be consistent
with the provisions of N.J.S.A. 40A:9-140.13. No person shall be appointed
or reappointed as Chief Financial Officer unless he holds a Municipal
Finance Officer Certificate pursuant to N.J.S.A. 40A:9-140.13 et seq.
[New]
The Chief Financial Officer shall be compensated as established
in the Salary Ordinance.
[Ord. No. 96-1 § 1]
In addition to the powers and duties stated above, the Chief
Financial Officer shall have all the powers and perform all the duties
provided in N.J.S.A. 40:55D-53.1 and 40:55D-53.2 et seq.
[Ord. No. 2004-01]
In accordance with N.J.S.A. 40A:9-140.1 et seq., there is hereby
created the office of Municipal Treasurer.
[Ord. No. 2004-01]
The Municipal Treasurer shall report to and be supervised by
the Chief Financial Officer of the Township. The Municipal Treasurer
shall assist the Chief Financial Officer of the Township in the proper
financial administration of the municipality under the Local Government
Supervision Act, the Local Bond Law, the Local Budget Law, the Local
Fiscal Affairs Law, the Local Public Contracts Law and such other
statutes and such other rules and regulations promulgated by the Director
of the Division of Local Government Services, the Local Finance Board
or any other State Agency as may pertain to the financial administration
of the municipality. The Municipal Treasurer shall perform such other
duties as assigned by the Chief Financial Officer.
[Ord. No. 2004-01]
Compensation for the Municipal Treasurer shall be set by the
Township Committee.
[Ord. No. 2000-10]
a. Position Established. The position of Deputy Treasurer is hereby
established to perform the duties and to carry out such responsibilities
assigned to the position by the Chief Financial Officer/Treasurer.
b. Compensation. The compensation for the Deputy Treasurer shall be
as provided in the Salary Ordinance of the Township.
c. Term of Employment. The Deputy Treasurer shall be an "at-will" employee
of the Township.
d. Powers and Duties. In addition to the powers and duties assigned
to the Deputy Treasurer by the Chief Financial Officer/Treasurer,
the Deputy Treasurer shall, in the absence of the Chief Financial
Officer/Treasurer, perform on a temporary basis the duties of the
Chief Financial Officer/Treasurer.
[1982 Code 2-7.1; Ord. 5/7/85 § 1]
Pursuant to N.J.S.A. 40A:9-141, there is hereby created within
the Township the office of Tax Collector with all the powers, duties
and obligations afforded to the holder of such office by law.
[1982 Code §§ 2-7.2, 2-7.3; Ord. 5/7/85 §§ 2, 3]
The Office of Tax Collector shall be filled by appointment of
the Township Committee. Pursuant to N.J.S.A. 40A:9-142, the term of
Tax Collector shall be for four years from the first day of January
next following his appointment.
[New]
Applicants for the Office of Tax Collector shall possess a Tax
Collector Certificate as required in N.J.S.A. 40A:9-145.2.
[1982 Code § 2-7.4; Ord. 5/7/85 § 4; New]
The compensation for the Tax Collector shall be as provided
for in the Salary Ordinance of the Township.
[New]
The Tax Collector shall be responsible for collecting taxes
on property within the Township.
[New]
Pursuant to N.J.S.A. 40A:9-146, there is hereby created within
the Township the Office of Tax Assessor.
[N.J.S.A. 40A:9-148; New]
Pursuant to N.J.S.A. 40A:9-146, there shall be a Tax Assessor
who shall be appointed by the Township Committee. The Tax Assessor
shall hold this office for a term of four years from the first day
of July next following his appointment.
[New]
The Tax Assessor shall receive compensation as fixed annually
by the Township Committee in the Salary Ordinance.
[New]
The Tax Assessor shall hold the Tax Assessor's Certificate provided
for in N.J.S.A. 54:1-35.25 et seq.
[New]
The Tax Assessor shall have the duty of assessing property for
the purpose of general taxation. Nothing in this section shall affect
adversely the salary or tenure rights acquired pursuant to N.J.S.A.
54:1-35.31 or any other law. In accordance with the provisions of
N.J.S.A. 54:3-16, the Assessor, when making assessments, shall be
governed by directions by the Sussex County Tax Administrator. These
directions shall be pursuant to rules adopted by the Sussex County
Tax Board.
[New]
In accordance with N.J.S.A. 40A:9-139 there is hereby created
by the Township Committee the position of Township Attorney.
[New]
The Township Attorney shall be appointed by the Township Committee
for a term of one year from January 1 of the year in which the appointment
was made. He or she shall be an attorney at Law of the State of New
Jersey but need not be a resident of the Township.
[New]
The Township Attorney shall be a duly licensed Attorney-at-Law
of the State of New Jersey.
[New]
The Township Attorney shall have such powers and perform such
duties as are provided for the Office of Township Attorney by general
law or ordinances of the Township. He or she shall represent the Township
in all judicial and administrative proceedings in which the Township
or any of its officers or agencies may be a party or have an interest.
He or she shall give all legal counsel and advice where required by
the Township Committee or any member thereof and shall, in general,
serve as the legal advisor to the Township Committee on all matters
of Township business. In furtherance of such general powers and duties,
but without limitation thereto, the Township Attorney shall:
a. Draft or approve as to form and sufficiency all legal documents,
contracts, deeds, ordinances and resolutions made, executed or adopted
by or on behalf of the Township.
b. With the approval of the Township Committee, conduct appeals from
orders, decisions or judgments affecting any interest of the Township
as he or she may, in his discretion, determine to be necessary or
desirable or as directed by the Township Committee.
c. Subject to the approval of the Township Committee, have power to
enter into any agreement, compromise or settlement of any litigation
in which the Township is involved.
d. Render written opinions upon any question of law submitted to him
or her by the Township Committee or any member thereof with respect
to their official powers and duties and perform such duties as may
be necessary to provide legal counsel to the Township Committee in
the administration of municipal affairs.
e. Supervise and direct the work of such additional attorneys and technical
and professional assistants as the Township Committee may authorize
for special or regular employment in or for the Township.
[Ord. No. 2006-09]
Pursuant to N.J.S.A. 40A:9-136, there is hereby created the
position of Township Administrator.
[Ord. No. 2006-09]
The Township Administrator shall be appointed by the majority
of the Township Committee in accordance with N.J.S.A. 40A:9-137. The
term of office of the Township Administrator shall be at the pleasure
of the Township Committee pursuant to N.J.S.A. 40A-137, and in all
of his/her duties and responsibilities hereinafter described, the
Administrator shall serve under the direction of the Township Committee.
[Ord. No. 2006-09; amended 5-12-2020 by Ord. No. 2020-002]
The Township Administrator shall be chosen on the basis of his/her
executive and administrative abilities and qualifications with special
regard as to education, training and experience in governmental affairs.
[Ord. No. 2006-09]
The Administrator shall receive as salary such sums as may be
fixed and adopted by the Township Committee in the annual salary and
wage ordinance. The Township Administrator shall be reimbursed for
all reasonable expenses incurred in the performance of his/her office.
[Ord. No. 2006-09]
The Township Administrator may be removed by a majority vote
of the Township Committee. At least 30 days before such removal shall
become effective, the Committee shall, by majority vote of its members,
adopt a preliminary resolution stating the reasons for his/her removal.
The Township Administrator may reply in writing and request a public
hearing, which shall be held not earlier than 20 days nor later than
30 days after filing of such request. After the public hearing, if
requested, and after full consideration, the Committee by majority
vote of its members may adopt a final resolution of removal. The resolution
of removal shall become effective three months after its adoption
by the Township Committee. In accordance with N.J.S.A. 40A:9-138,
the Township Committee may provide that the resolution of removal
shall have immediate effect; provided, however, that the Township
Committee shall cause to be paid to the Administrator forthwith any
unpaid balance of his/her salary and his/her salary for the next three
calendar months following adopting of the resolution.
[Ord. No. 2006-09]
During the absence or disability of the Township Administrator,
the Township Committee may, by resolution, and majority vote of the
Township Committee, appoint an officer or other employee of the municipality
to perform the duties of the Township Administrator as acting Administrator
during such absence or disability. The Township Committee shall determine
when such absence or disability exists. Such absence or disability
shall be limited to three months after which time the position may
be deemed vacant. Any vacancy in the position of the Township Administrator
shall be filled by appointment of the Township Committee. In the event
of removal or resignation, the Township Committee may appoint an officer
or other employee of the municipality as acting Administrator to serve
at the pleasure of the Township Committee until an Administrator is
appointed. Removal of an acting Administrator shall be by majority
vote of the Township Committee. The Township Committee would determine
additional compensation for the acting Administrator after 30 days.
[Ord. No. 2006-09]
The Township Administrator shall be responsible for and perform
the following duties:
a. Overall Administrative Duties. The Township Administrator shall be
the chief administrative officer of the Township of Frankford and
the Administrator shall be responsible to the Township Committee for
the proper and efficient administration of both the day-to-day management
of the administrative affairs of the Township; and the overall business
affairs of the Township, acting in its stead and as its representative,
to promote its economic and responsive operation. The Township Administrator's
duties shall relate to the management of all Township business and
the coordination of activities of the various departments, boards
and commissions within the Township, and the Administrator shall provide
assistance and planning in supervising the execution of the Township
Committee work in those areas where continuous and sustained effort
is required. The Township Administrator shall not be responsible for
those non-delegable duties and responsibilities conferred upon Township
official by statute or other applicable laws, rules and regulations
promulgated by State agencies or such other duties and responsibilities
as the Township Committee may reserve to itself.
b. Supervision of Administrative Functions. The Township Administrator
shall have the authority and responsibility to supervise the administrative
function, in consultation with the respective committee chairman,
department heads and Township Committee, but not the professional
operation of all departments of the government of the Township.
c. Collection. The Township Administrator shall see that all moneys
owed to the Township, other than taxes, are promptly paid and that
proper proceedings are taken for the security and collection of all
the Township's claims.
d. Communications. The Administrator shall be responsible for continually
improving communications among the various personnel, departments,
agencies, boards and the Township Committee. The Township Administrator
shall act as a liaison with other municipalities and County, State
and Federal agencies.
e. Correspondence. The Administrator shall receive copies of all correspondence
addressed to the Township of Frankford. The Administrator shall receive
notice of all regular and special meetings of the Township Committee
and all advisory committees, boards, commissions and other agencies
of the Township, including meetings with other governmental bodies
and agencies.
f. Employment. The Township Administrator shall not engage in any other
occupation or employment while employed by the Township in a related
government field except as approved by the Township Committee.
g. Insurance. The Township Administrator shall supervise and recommend
all insurance and bonds for the Township property, personnel and Township
operation.
h. Meetings. The Township Administrator shall attend all meetings of
the Township Committee, including work and agenda sessions for these
meetings with the right to speak but not vote on all agenda items,
and attend other meetings as directed by the Township Committee.
i. Personnel. The Township Administrator shall serve as personnel officer
of the Township and shall be responsible for enforcement of the personnel
policy of the Township.
1. The Administrator shall interview all applicants for positions and
recommend to the Township Committee the selections, hiring, promotion
and removal of employees of the Township, provided that persons covered
by the civil service provisions of this State or other applicable
statutes shall be promoted, hired, suspended or discharged only in
accordance with such provisions.
2. The Administrator will review and approve or reject, as the case
may be, all vacation, personal, sick time and seminar/education requests.
The Administrator will provide the employee with a written reason
for approval or rejection.
3. The Administrator shall establish performance standards to evaluate
personnel and submit a written report annually to the Township Committee.
The Administrator shall establish working, personal leave, vacation
and sick leave schedules.
4. The Administrator shall develop and administer the personnel program
and policies, including up to date job classifications and pay plans,
active recruitment of needed personnel, in service training programs
developed by interviewing department heads and personnel and a complete
system of personnel records of municipal officers and employees.
j. Reports. The Administrator shall keep the Township Committee currently
informed of all matters within his/her jurisdiction by such reports,
verbally or in writing, as the Administrator deems advisable or as
may be requested by the Township Committee and to submit an annual
written report of his/her work accomplished at the request of the
Township Committee for the benefit of the public.
k. Laws. The Administrator shall see that all laws of the State of New
Jersey, Township ordinances, resolutions and policies, as established,
are executed and implemented subject to the direction of the Township
Committee.
[Ord. No. 2006-09]
The Administrator may be responsible for and may perform the following duties in addition to those listed in subsection
2-11.7 hereof if said duties are delegated to him by the Township Committee.
a. Agenda. The Administrator may prepare in conjunction with the Township
Clerk, the agenda for each meeting of the Township Committee and supply
facts pertinent thereto and deliver such to the Township Committee.
The Administrator may arrange meetings and conferences when so required
by the Township Committee.
b. Aid. The Administrator may solicit and inform the Township Committee
as to Federal aid projects and State aid projects and any other aid
program or grant for which the Township of Frankford may qualify.
The Administrator may actively pursue said projects and programs upon
instruction by the Township Committee.
c. Budget. The Administrator shall be responsible for the administration,
in conjunction with the Auditor and Chief Financial Officer, of the
budget after its adoption by the Township Committee and the implementation
of the work programs contained in the budget.
1. The Administrator shall maintain a continuing review and analysis
of budget operations, work progress and the costs of municipal services
in conjunction with the Chief Financial Officer and the Township Committee.
The Administrator shall be authorized to approve emergency expenditures
and shall review all office expenditures prior to encumbrance of funds.
2. The Administrator shall obtain and receive monthly budget updates
from the Chief Financial Officer and distribute same to the Township
Committee.
d. Capital Improvement Plan. Upon request, and as requested, the Administrator
may assist the Land Use Board in the development of the Capital Improvement
Plan for Master Plan updates.
e. Complaints. The Administrator may receive and reply to inquiries
and complaints regarding services or personnel of the Township. The
Administrator or officer designated by him, shall investigate and
dispose of such complaints. The Administrator shall keep a written
record of such complaints and when and what action was taken in response
thereto and provide the Township Committee a copy thereof when requested
to do so.
f. Consultants. The Administrator may recommend the employment of experts
and consultants to perform the work and render advice in connection
with operation or work projects in the Township, subject to the approval
of the Township Committee. The Administrator may supervise the work
of consultants retained by the Township Committee, such as the Township
Engineer, planning consultants and others, and shall keep the Township
Committee fully informed as to the work of such consultants.
g. Contracts. The Township Administrator will attend to the supervision
and of the performance and faithful execution of Township contracts,
except insofar as such duties are expressly imposed upon some other
Township officer by statute. The Administrator shall have no pecuniary
or personal interest directly or indirectly in any contract, job for
work or materials or the profits thereof to be furnished or to be
performed of the Township of Frankford. The Administrator may negotiate
contracts, subject to the approval of the Township Committee.
h. Coordinate. The Administrator may integrate and coordinate the functions
of all departments, boards, agencies, offices and officials.
i. Efficiency. The Administrator may conduct a continuous study of all
activities and operations of the Township government and recommend
changes for the purpose of increasing efficiency and effectiveness.
The Administrator may develop, prescribe and enforce rules and regulations
for the efficient management of the Township government for the avoidance
of any duplication or overlapping of effort among the department or
among the units within a department and for the improvement of methods
and procedures of administration.
j. Improvements. The Township Administrator may recommend the nature,
location and extent of public improvements and coordinate the execution
of same when authorized by the mayor and Township Committee.
k. Information. The Township Administrator may study, recommend, implement
and enforce procedures and policies of the Township, its departments
and officials for the coordination; compiling, editing and prompt
dissemination and release of public information, upon the recommendation
and authorization of the Township Committee.
l. Purchasing. The Administrator may advertise for proposals for the
furnishing of work, equipment and materials and receive bids therefor
at the direction of the Township Committee.
m. Other Duties. The Administrator may perform such other duties as
may be assigned to him from time to time by the Mayor and/or Township.
[Ord. No. 2006-09]
Nothing in this section shall derogate from or authorize the
Township Administrator to exercise the powers and duties of the elected
and appointed official of the Township.