Township of North Brunswick, NJ Processes for Application, Review, Approval and Appeal

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Article II Processes for Application, Review, Approval and Appeal

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§ 166-3 Application process.

§ 166-4 Review process.

§ 166-5 Approval process.

§ 166-6 Appeal process.

§ 166-3 Application process.

To request a special event permit, the event organizer must make application to the Township. Application forms are available in the office of the Municipal Clerk and can be downloaded from the Township's website at www.northbrunswicknj.gov.

The event organizer shall be responsible for making application, which shall be submitted to the office of the Municipal Clerk, along with any nonrefundable application fee(s).

To allow time for the Municipal Clerk to disseminate to the various departments for review and comment, the application, along with supporting documents, must be submitted under the following timeline:

(1)

At least 120 days prior to the event for large events (greater than 1,000 attendees).

(2)

At least 90 days prior to the event, if the event is taking place for the first time or has significantly changed since the last time the event was held (greater than 50, but fewer than 1,000 attendees).

(3)

At least 60 days prior to the event, if the event is an annual event and has no significant changes (greater than 50, but fewer than 1,000 attendees).

Failure to submit a timely application may result in the event not receiving approval before the event date(s).

The event organizer shall provide a clear description of the special event in their application, along with completing the checklist, in addition to the following, if applicable:

(1)

The name of the event;

(2)

Special event application form and checklist;

(3)

Application fee;

(4)

Detailed narrative of cause, event type, and date(s); and

(5)

The location with site plan or route map.

§ 166-4 Review process.

Based on the initial inquiry, application and information provided, the Municipal Clerk will circulate the request for a special event permit to the applicable departments for review and recommendations. The event organizer may be contacted by municipal officials to meet and/or provide additional information as part of the approval process, including but not limited to the following, as applicable:

(1)

The date(s) and hours of setup, operation (including any rain dates), and dismantling;

(2)

Sketches of the event location with a plan layout;

(3)

The total anticipated participation volume, along with the maximum estimated attendance at any one time;

(4)

Type of event category;

(5)

Activities to be provided at the event;

(6)

The budget (including a copy of the admission fee schedule and vendor agreements);

(7)

A list of food service providers and tent vendors;

(8)

Traffic control plan;

(9)

Parking management plan;

(10)

Security plan;

(11)

Communication plan;

(12)

Copy of the policy for handling a missing child or person with intellectual disability;

(13)

Medical plan;

(14)

Janitorial and cleanup plan during and after event;

(15)

Building permitting (electrical/fire/plumbing);

(16)

Provisions for potable water;

(17)

Provisions for fire prevention and safety;

(18)

ADA compliance;

(19)

Inclement weather plan;

(20)

Event cancellation plan;

(21)

Noise control plan (amplified sound or music entertainment);

(22)

Notification plan for entities that may be impacted by the event;

(23)

Restoration and cleanup plan (including street sweeping, if applicable);

(24)

Environmental impact plan that identifies method of disposal for recycling, solid waste, portable restrooms and sanitation equipment;

(25)

Transportation plan;

(26)

A copy of the event schedule, flyer, content marketing and/or advertisement;

(27)

A copy of signage that will be used;

(28)

A copy of event staff contact information;

(29)

Copy of bonding or other guarantee arrangement;

(30)

Copy of insurance and endorsement coverage;

(31)

Responses to requests for clarification;

(32)

Supplemental documentation;

(33)

Acknowledgement and agreement to financial responsibility for municipal fees;

(34)

Proof that payment (or provisions for payment) has been made for any municipal or nonmunicipal agreement that requires fees paid by the applicant in advance; and

(35)

Council-approved certification of municipal contribution if requesting for waiver of municipal fees.

Event organizers may be required to file for permits, enter into agreements and/or supply documents required by local, state or federal rules and regulations as a condition of approval, including but not limited to the following:

(1)

General:

(a)

Special events agreement;

(b)

Business or merchant license;

(c)

Temporary retail food establishment or catering approval;

(d)

Supply copy of any waiver and release of liability forms;

(e)

Consent letter from property owner if private property is used;

(f)

Board approval or zoning variance;

(g)

Health inspection permit; and

(h)

Raffle/bingo permit.

(2)

Public safety:

(a)

Contract for police off-duty;

(b)

Camera/drone/security surveillance agreement with Police Department;

(c)

Street or road closure permit;

(d)

Emergency medical services provider agreement;

(e)

Alcohol-special occasion permit;

(f)

Lyft/Uber/or other on-demand transportation company contract; and

(g)

Tow trucking agreement.

(3)

Fire Official:

(a)

Food preparation using an open flame;

(b)

Tent/stage setup;

(c)

Fire inspections and/or permit;

(d)

Fireworks/pyrotechnics permit;

(e)

Electrical/generator use and/or hookup;

(f)

Emergency management plan; and

(g)

Permit from the Bureau of Fire Prevention for the use of tents or various cooking devices.

(4)

Public Works:

(a)

Street cleaning;

(b)

Trash/recycling receptacles;

(c)

Trash/recycling removal;

(d)

Barricades and postings; and

(e)

Porta potties.

(5)

Parks:

(a)

Use of municipal facilities agreement.

(6)

Building construction:

(a)

Electrical/generator use and/or hookup; and

(b)

Building permit(s).

§ 166-5 Approval process.

When the event organizer has met all application requirements, and the Municipal Clerk has received an approved sign-off from the various municipal departments, the Mayor and/or Business Administrator is empowered to approve applications that have a sixty- or ninety-day permit process.

Applications with a 120-day permit process shall be approved by resolution of the governing body.

After the approval of an application, a one-time special event permit will be issued by the office of the Municipal Clerk to the event organizer.

§ 166-6 Appeal process.

Upon receiving a notice of a permit denial from the Municipal Clerk, the applicant shall be able to request a public hearing to appeal the decision in front of the Township Council, which shall serve collectively as the hearing panel, no later than 10 days from the date of the denial letter.

During the hearing, the applicant may be required to modify the application, provide supplemental information, or agree to additional terms, as a condition of approval from the appeal process.

In the event the application is denied after an appeal hearing, the applicant must cancel the event.

The Township shall not be liable, when denying an application or an appeal, for any fees incurred by the applicant due to nonrefundable deposits, cancellation fees, application costs and labor and material expended.