A. 
Such personnel records are necessary for proper administration of the personnel system and will be maintained by the Town Manager. Files for sworn police officers will be maintained by the Police Chief. The Town shall maintain in personnel records only information that is relevant to accomplishing personnel administrative purposes. Supervisors may keep working personnel files, but material not maintained in the Human Resources files or the files maintained by the Internal Affairs Division of the Police Department may not provide the basis for discipline against an employee.
B. 
The following minimum information on each Town employee must be maintained:
(1) 
Name;
(2) 
Date of birth;
(3) 
Date of original employment or appointment to Town service;
(4) 
Current position title;
(5) 
Current salary;
(6) 
Date and amount of most recent change in salary;
(7) 
Date of most recent promotion, demotion, transfer, suspension, separation or other change in position classification; and
(8) 
Office to which the employee is currently assigned.
A. 
All information contained in a Town employee's personnel file, other than the information listed in § 29-95B(6) and (8), shall be maintained as confidential and be open to public inspection only in the following instances:
(1) 
The employee or his/her duly authorized agent may examine all portions of his/her personnel file, except for letters of reference solicited prior to employment.
(2) 
A licensed physician designated in writing by an employee may examine the employee's medical record.
(3) 
A Town employee having supervisory authority over the employee may examine all material in the employee's personnel file.
(4) 
By order of a court of competent jurisdiction, any person may examine all material in the employee's personnel file.
B. 
Each individual requesting access to confidential information will be required to submit satisfactory proof of identity.
C. 
A record shall be made of each disclosure and placed in the employee's file (except of disclosure to the employee and supervisor).
Exceptions may be granted to § 29-96 of this article upon determination by the Town Solicitor that such exceptions are allowable under Chapter 100, Title 29, of the Delaware Code (Freedom of Information Act).
Provisions for access to records apply to former employees as they apply to present employees.
An employee who objects to material in his/her file may place in his/her file a statement relating to the material he/she considers to be inaccurate or misleading. The employee may seek the removal of such material in accordance with established grievance procedures.
The Town of Georgetown has adopted policies and procedures to protect employees' personally identifiable health information in accordance with the Health Information Privacy and Accountability Act of 1996. The effective date for compliance with this law for the Town of Georgetown's Health Plan was April 14, 2004. A notice of our privacy practices will be provided to employees when they enroll in the plan, and thereafter upon the employee's request or the request of any other dependent covered by the plan.