A. 
Vacation requests should be submitted no less than 10 days in advance unless there is an emergency, and preferably scheduled well in advance. Administration/supervisory staff must check that there are no conflicts with regard to coverage.
B. 
All vacation requests should be submitted by April 15, and the majority of vacation time should be taken by Labor Day.
C. 
No vacation requests, comp time or personal days are considered official unless requested in writing and signed by the Health Officer. On occasion, verbal permission may be granted by the Health Officer/Administrator.
D. 
All individuals supervised directly by the Health Officer/Administrator must discuss vacation time, comp time and sick leave requests with the Health Officer/Administrator to ensure that there is no conflict. The Health Officer/Administrator shall report all scheduled vacation time, compensatory time and sick leave to the Board of Health.
If there are any questions regarding salary checks or any personnel matters, staff should refer questions to the Health Officer/Administrator, who will, in turn, contact the Finance Department.
All requests for supplies should go through the Health Officer/Administrator.
A. 
All staff are expected to submit a monthly report of their activities to the Board. If the staff are typing their own reports, they should be submitted a week before the Board meeting to the executive secretary assigned to do staff reports so that these can be copied and included in the Board packets.
B. 
If reports are to be typed by the executive secretary, they have to be submitted to her no later than the first of the month. Reports not received by the first of the month will not be submitted to the Board and the employee would have to justify why a monthly report was not submitted.
C. 
Written reports are an essential part of our professional responsibilities, and the monthly reports that go to the Board enable it to get an understanding of our respective roles.
D. 
Staff are expected to organize their schedules to allow time for report writing.
E. 
If an employee's vacation schedule overlaps the first of the month, that employee is expected to submit his report before going on vacation.
F. 
The Health Officer/Administrator may have a special expectation for report writing and will alert the employee of this from time to time. It is the employee's responsibility to edit, date and check his/her report before it is sent to the Board.
The employee who can not arbitrate a grievance with his/her supervisor will file a specific grievance with the Ridgefield Board of Health. The supervisor shall respond to the employee within two days. A hearing shall be held by the Ridgefield Board of Health, if deemed necessary by the President of the Board of Health, when the supervisor cannot adjudicate the matter. The supervisor who has a grievance against the employee shall be responsible for filling a written list of specific charges against the employee in question. The employee has two days to file, in writing, for an appeal to be heard by the Ridgefield Board of Health. A hearing will be held if deemed necessary by the President of the Board.
In addition to the foregoing provisions of this policy, the Board of Health of the Borough of Ridgefield reserves the right, during the term of this policy, to award additional pay increase, at its sole discretion, to any Board of Health employee who, in the judgment of the Board, has earned such additional salary increase as a result of his productivity, performance and conduct.