There is hereby created the office of Finance Director, who shall be
appointed by the Mayor, subject to the approval of the Board of Aldermen.
The Finance Director will work pursuant to the direction of the Mayor. The
Finance Director shall plan, organize and direct the accounting, cash management,
purchasing and grant management program of the City. He shall also coordinate
with the Board of Apportionment and Taxation, the City Treasurer and other
department supervisors on investment planning, cash management and fiscal
administration. The Finance Director shall be the head of the Finance Department.
At a minimum, the Finance Director shall possess a bachelor's degree
from an accredited college/university in any of the following fields: accounting,
finance, public administration or such other related field. A candidate for
the position of Finance Director will be given a preference if he possesses
any of the following advanced degrees or certifications: a master's degree
in public administration; a master's degree in business administration; certified
public accountant. He shall also have a minimum of five years experience in
public sector financial management, including at least three years administration
and supervisory responsibility.
The Finance Director shall be paid an annual salary as the Mayor determines
is appropriate based upon qualifications, experience and performance, subject
to the approval of the Board of Aldermen.
The Finance Director shall:
A. Plan work according to fiscal year schedule;
B. Establish priorities in supervising and performing work
in functional areas of accounting, cash management and purchasing;
C. Provide fiscal consultation to the City Treasurer, Tax
Collector and Assessor's office;
D. Maintain fiscal reports for all the grants obtained within
the City;
E. Establish and maintain internal controls procedure and
assure that state and national standard accounting procedures are maintained;
F. Coordinate short and long term investment and borrowing
strategy with the City Treasurer and interface with various department supervisors
regarding cash management;
G. Oversee and coordinate the purchase of all supplies,
materials and equipment between all boards, agencies and commissions of the
City, act as a City purchasing agent;
H. Coordinate activities and flow of information for automated
financial reporting system;
I. Review all insurance coverage carried by the City and
suggest adjustments and improvements in the coverage;
J. Assist the Mayor/Board of Apportionment and Taxation
in the preparation and administration of the City's annual budget;
K. Prepare regular statistical and narrative reports for
the Board of Aldermen and Board of Apportionment and Taxation;
L. Maintain City records of all fixed assets;
M. Assist appointed auditors by compiling necessary statistical
and related program information;
N. Provide progress reports to the Board of Aldermen and
Board of Apportionment and Taxation on a regular basis;
O. Work with the City Clerk on the following functions:
(1) Reviewing revenue and expenditures of all City funds
and account groups;
(2) Maintaining general ledger and separate account ledgers;
(3) Providing budgetary control information to all departments;
(4) Review a summary of purchase orders and bill payments;
(5) Supervising accounting and clerical staff in the functional
areas of accounts payable, payroll and data processing;
P. Perform such management control duties as scheduling,
assigning, overseeing and reviewing the work of subordinate employees;
Q. If required by a collective bargaining contract, exercise
judgment in adjusting grievances, apply other personnel policies and procedures
and enforce the provision of a collective bargaining contract for subordinate
employees;
R. Establish or participate in the establishment of performance
standards for subordinate employees and taking corrective measures to implement
those standards;
S. Perform such other tasks as assigned by the Mayor.
The Finance Director may be removed from office upon the recommendation
of the Mayor subject to the approval of the Board of Aldermen.