This Article shall be known as the "Purchasing Ordinance of
the Borough of Hillsdale."
Blanket orders may be issued by the Purchasing Agent to local
vendors which are patronized frequently for a period not to exceed
the calendar year. Purchases under these blanket orders may be made
by designated personnel, and each individual purchase shall not exceed
$100.
Borough employees may make purchases of $100 or less and be
reimbursed from petty cash upon presentation of a sales receipt and
in accordance with the Borough's process for payment of claims.
When a genuine emergency occurs such as utility breaks and vehicle
breakdowns, materials or services may be obtained without a purchase
order by authorization of employees designated to sign requisitions.
In such cases, a purchase order will be required. The authorized personnel
shall submit to the Purchasing Agent on the next working day following
said purchase an appropriate requisition marked CONFIRMING –
EMERGENCY.
Direct payment vouchers shall be issued in cases where it is
inappropriate to issue purchase orders. A direct payment voucher will
be issued for the purchase of the following services and in other
cases at the discretion of the Purchasing Agent:
A. Utilities (electric, gas, telephone, water).