In every municipality there shall be a Municipal Clerk appointed
for a three-year term by the governing body of the municipality. Reappointment
shall be governed in accordance with N.J.S.A. 40A:9-133.4.
[Amended 4-5-2016 by Ord.
No. 16-07]
In the event of a vacancy in the office of Municipal Clerk,
appointment shall be made for a new term and not the unexpired term.
The governing body of the municipality shall appoint a person to a
three-year term as Municipal Clerk within six months after the Municipal
Clerk has resigned or the office has otherwise become vacant. Should
the office of Municipal Clerk become vacant, the governing body of
the municipality, within 90 days of said vacancy, may appoint a person
to serve as Acting Municipal Clerk for a period not to exceed one
year and commencing on the date of the vacancy in compliance with
N.J.S.A. 40A:9-133(c). Any person so appointed may be reappointed
as acting Municipal Clerk, with the approval of the Director of the
Division of Local Government Services, for a maximum of two subsequent
one-year terms following the termination of the temporary appointment.
The Municipal Clerk shall:
A. Act as secretary of the municipal corporation and custodian of the
municipal seal and of all minutes, books, deeds, bonds, contracts
and archival records of the municipal corporation. The governing body
may, however, provide by ordinance that any other specific officer
shall have custody of any specific other class of record.
B. Act as secretary of the governing body, prepare meeting agendas at
the discretion of the governing body, be present at all meetings of
the governing body, keep a journal of the proceedings of every meeting,
retain the original copy of all ordinances and resolutions and record
the minutes of every meeting.
C. Serve as chief administrative officer in all elections held in the
municipality subject to the requirements of Title 19 of the Revised
Statutes.
D. Serve as the Chief Registrar of Voters in the municipality, subject
to the requirements of Title 19 of the Revised Statutes.
E. Serve as the administrative officer responsible for the acceptance
of applications for licenses and permits and issuance of licenses
and permits, except where a statute or municipal ordinance has delegated
that responsibility to some other municipal officer.
F. Serve as coordinator and records manager responsible for implementing
local archives and records retention programs as mandated pursuant
to Title 47 of the Revised Statutes.
G. Perform such other duties that are now or hereafter imposed by statute,
regulations or municipal ordinance or regulation.
H. He or she shall have the power of authority to take and administer
oaths and affirmations in all Borough matters.
I. Obtain N.J.S.A. 40A:9-133.8 certificate (RMC) as a prerequisite to
tenure.
The Borough Clerk of the Borough of Hillsdale shall not be required
to be a resident of the Borough.