[HISTORY: Adopted by the Mayor and Council
of the Borough of Kinnelon 8-28-1975 by Ord. No. 475 (Ch. 8 of the 1972 Code).
Amendments noted where applicable.]
Any person claiming payment from the Borough
of Kinnelon shall first submit a detailed statement of the items or
demand necessitating such claim to the responsible executive agency,
specifying particularly how the bill or demand is made up, and a certification
of the party claiming payment that it is correct. No bill, claim or
demand shall be considered for payment unless the voucher has attached
to it or includes a certification from a designated Borough employee
having personal knowledge of the facts that the goods have been received
by or the services rendered to the Borough of Kinnelon, and that those
services or goods are consistent with an existing contract or purchase
order. Each claim shall also be approved by the Chairman of the committee
having jurisdiction over the matter and by the Finance Committee.
The Treasurer shall have the duty to audit, warrant and make recommendations
on all claims and bills.
The bill or claim duly certified shall be presented
to the Borough Clerk for inclusion in the proceedings of the next
immediate formal meeting of the governing body, and it shall be the
duty of the Clerk to examine all bills or claims submitted for payment
in order to ascertain if proper administrative procedures have been
followed. All claims or bills to be considered by the governing body
shall be listed systematically and without preference, and said list
shall be made available to every member of said governing body at
least three full days prior to formal action by that body.
Claims shall be considered by the Council, which
shall approve the same, except that said governing body may reject
any claim presented to it, stating the reason for such rejection.
Any tie votes may be broken by vote of the Mayor. Any disapproved
claim shall be referred back to the Borough Clerk with such instructions
as the governing body may give at the time of disapproval.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes or through an appropriate
claims register, indicating that the governing body has by formal
action approved the same with appropriate records as to any claims
disapproved or rejected. All records pertaining to approved or disapproved
bills or claims shall be available for public inspection.
The Treasurer shall make disbursements upon
receipt of an order by Borough Council, attested by the Borough Clerk.
If, in the event that the Mayor vetoes the payment of any claims or
bills, the Treasurer may be authorized to make payment by a vote of
the Borough Council whereby at least 2/3 of all the Councilmen vote
to override such veto of any claim or bill.
After the Clerk has certified that the claims
have been approved, he shall turn the same over to the Treasurer,
who shall forthwith prepare the necessary checks for the payment thereof,
which said checks shall be signed by the Mayor and thereafter signed
by the Treasurer. After preparing checks for the payment of claims,
he shall record them in proper books of account and thereafter mail
the checks to the claimants.
[Added 3-17-2016 by Ord.
No. 3-16]
A.Â
When there
is a necessity to issue payments outside of formal meetings of the
governing body, such payments shall be authorized by and contain the
signature of approval of the Chairman of the Finance Committee and
the Chief Financial Officer.
