[HISTORY: Adopted by the Borough Council
of the Borough of Taylor as indicated in article histories. Amendments
noted where applicable.]
[Adopted 2-8-1974 by Ord. No. 44]
There is hereby created the position of independent
auditor for the Borough of Taylor.
Said independent auditor shall be a certified
public accountant or public accountant registered in the Commonwealth
of Pennsylvania.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
Said independent auditor shall make an independent
examination of the accounting and financial records of the Borough
of Taylor. The independent auditor shall examine, audit, and settle
all accounts whatsoever in which the Borough is concerned, and the
audit shall consist of an examination in accordance with generally
accepted auditing standards and shall include such tests of the accounting
records and such other auditing procedures as he considers necessary
in the circumstances.
[Amended at time of adoption of Code (see Ch. 1, General
Provisions, Art. I)]
The independent auditor shall audit the accounting
records of the Borough of Taylor and shall prepare a report on the
examination which shall set forth:
A.
The scope of his examination;
B.
His opinion of the fairness of the presentation of
the financial statement of the Borough which shall show a complete
statement of the financial condition of the Borough, giving in detail
the actual indebtedness, the amount of the funded debt, the amount
of the floating debt thereof, the valuation of taxable property therein,
the assets of the Borough with the character and value thereof, and
the date of maturity of the respective forms of funded debt thereof;
and
The independent auditor shall prepare all financial
reports as may be required of boroughs by the Commonwealth of Pennsylvania.
[Adopted 5-10-2000 by Ord. No. 2-2000]
The purpose of this article is to create a form
of organization wherein Council shall be responsible primarily for
legislative policy-making and shall appoint a Borough Manager who
shall be responsible for the conduct of the administrative affairs
of the Borough in a professional manner.
The position of Borough Manager is hereby created.
The Manager shall be appointed for an indefinite term by a majority
of all the members of Council.
The Borough Manager shall be chosen solely on
the basis of his or her executive and administrative qualifications,
with special reference to his or her training and/or experience in
municipal management or his knowledge of accepted practices in respect
to the duties of his office as herein outlined.
Before entering upon his duties, the Manager
shall give bond, in the sum established annually pursuant to a resolution
of Council, with a bonding company as surety, to be approved by Council,
conditioned upon the faithful performance of his/her duties, the premium
for said bond to be paid by the Borough.
The compensation of the Borough Manager shall
be fixed from time to time by Council.
A.
The Borough Manager shall be the chief administrative
officer of the Borough, and shall be responsible to Council, as a
whole, for the proper and efficient administration of the affairs
of Taylor Borough placed in his/her charge. The powers and duties
for administration of all Borough business shall be vested in the
Manager, unless expressly imposed or conferred by statute or ordinance
upon other Borough officers. He or she shall:
(1)
Be responsible to Council for carrying out all policies
and programs established by Council.
(2)
Direct and supervise the administration of all departments,
and offices of the Borough, except as otherwise provided by law.
(3)
Prepare or require to be prepared for appropriate
approval, purchase orders or other documents, dealing with the disbursement
of funds appropriated by Council and report to Council on such disbursements
at work sessions and/or regularly scheduled Council meetings.
(4)
Recommend to Council, when requested, the hiring or
appointment of employees under his/her supervision and, when he or
she deems it necessary for the good of the Borough, suspend, with
or without pay, any employee under his/her supervision; provided that
if the person is covered by the civil service provisions of the Borough
Code or collective bargaining agreements, same shall be hired, suspended,
or discharged in accordance with such provisions; and provided, further,
that the Manager shall report, at the next work session or meeting
thereafter of Council (whichever occurs first), any action taken by
authority of this subsection. The Borough Manager shall have the authority
to employ such part-time or temporary employees as are deemed necessary
and shall immediately report same to the Borough Council at its next
work session or meeting, whichever occurs first. This subsection shall
not apply to the Borough Solicitor, Borough Engineer, or Borough Treasurer.
(5)
Make such recommendations to Council concerning policy
formulation as he or she deems desirable.
(6)
Prepare and submit to Council an annual budget for
the next fiscal year and an explanatory budget message in such a timely
fashion as will enable Council to consider and adopt the budget and
related tax ordinances according to the requirements of law. In preparing
the budget, the Manager, or an officer designated by him/her, shall
obtain from the head of each department, agency, board, commission,
authority or any qualified officer thereof estimates of revenues and
expenditures and such other supporting data as is required. The Manager
shall review such estimates and may revise them before submitting
the budget(s) to Council.
(7)
Prepare the agenda and attend all meetings of Council,
and supply facts pertinent thereto. Prepare all notices of meetings
of Council, committees thereof, or committees or commissions established
by the Council.
(8)
Keep Council and the public informed as to the conduct
of Borough affairs; submit periodic reports on the condition of Borough
finance and such other reports as the Council requests; and make such
recommendations to the Council as he/she deems necessary.
(9)
Submit to Council, as soon as possible after the close
of the fiscal year, a complete report on the finances and administrative
activities of the Borough and/or an annual report for the preceding
year.
(10)
See that the provisions of all franchises, leases,
permits, and privileges granted by Council are observed.
(11)
Attend to the letting of contracts for the Borough
and, after authorization, secure the execution thereof on behalf of
the Borough upon the prior approval of Council as authorized by law.
(12)
Be responsible for all accounts payable and
receivable, not specifically assigned to the Borough Treasurer, or
otherwise provided under the Borough Code, or by law.
(13)
Serve as Purchasing Officer for the Borough
of Taylor and purchase, in accordance with the provisions of the Borough
Code and state law, all supplies and equipment for the agencies, boards,
departments, and other offices of the Borough of Taylor. The Manager
shall keep an account of all purchases and shall, from time to time
or when directed by Council, make a full written report thereof. He/she
shall also issue rules and regulations subject to the approval of
Council, governing the procurement of all municipal supplies and equipment.
The Manager may purchase replacements and/or emergency supplies/equipment
and may make new purchases to a limit and as authorized by Borough
resolution.
(14)
Investigate and dispose of, or designate an
officer to investigate and dispose of, all complaints regarding Borough
services and personnel and to report to Council thereon. All complaints
regarding Borough services shall be referred to the office of the
Manger.
(15)
Enforce the ordinances and regulations of the
Borough of Taylor as assigned by Council or ordinance.
(16)
Serve as the recording secretary to the Borough’s
Planning Commission.
(17)
Manage and make recommendations relating to
the Borough’s telecommunications and computer assets.
(18)
Serve as liaison and/or represent Borough Council
with private, public and other groups, organizations, and/or individuals.
(19)
Prepare and submit and/or prepare for the signature
of Council President all federal, state, and county reporting requirements.
(20)
Prepare and maintain a Borough records management
system in accordance with state guidelines.
(21)
Pursue, prepare, and complete available grants
and alternative funding sources, as approved by Council.
(22)
Prepare and maintain a Borough human resource
management system, in accordance with law, to include payroll actions
and related tax issues.
(23)
Develop and advertise requests for proposals
(RFPs) as approved by Council.
(24)
Serve as the day-to-day liaison with the Borough
Solicitor, special solicitor(s), Borough Engineer, Borough Sewerage
Enforcement Officer, Borough Codes Officer, independent auditor(s)
and appointed and elected tax collectors on behalf of Council.
(25)
Review, maintain and make suggestions relating
to the Borough’s Police and Nonuniformed Pension Plans, and
take those administrative actions in support thereof.
(26)
Review, maintain and make suggestions relating
to the Borough’s insurance policy coverage.
(27)
Oversee and manage Borough real property, to
include but not be limited to parks, buildings, infrastructure and
the Community Center, subject, however, with respect to the Community
Center, to the duties assigned to the Recreation Commission, regarding
operations and maintenance activities, and expend Borough funds as
authorized and limited by Borough resolution.
(28)
Prepare drafts of Borough ordinances and resolutions
for the review and approval of the Borough Solicitor, as required.
(29)
Serve as the designee under Article XVII, Section
3(2), of the Memorandum of Understanding between the Borough and the
Police Officers Association and Article III, Section 2, of the Agreement
Between the Borough and the Service Employees Union, together with
amendments thereto.
(30)
Serve as the liaison and principal contact for
the Borough’s Commercial Driver’s License (CDL) Testing
Program.
(31)
Do legal advertisements and insure posting as
required of the Borough’s Zoning Hearing Board.
(32)
Perform such other duties as are designated
by Council.
The Mayor is hereby authorized to delegate to
the Borough Manager, with the approval of the Council, subject to
recall by written notification at any time, any of his nonlegislative
or nonjudicial powers and duties as allowed by law.
In the event the Borough Manager becomes ill
or is absent, Council at any time appoint another person to the position
of Acting Manager to serve until the Manager returns or until his
or her disability ceases.
Except for the purpose of inquiry, Council and
its members shall deal with employees solely through the Borough Manager,
and neither Council nor any member shall give orders to a subordinate
of the Manager.
