[Adopted 12-22-1970 by Ord. No. 460]
Pursuant to the authority of N.J.S.A. 40:87-15,[1] there is hereby created the office of Borough Administrator.
[1]
Editor's Note: N.J.S.A. 40:87-15 was repealed by L. 1987, c. 379. See now N.J.S.A. 40A:9-136.
The office of Borough Administrator shall be filled by nomination by the Mayor with the advice and consent of the Council for a term of one calendar year, or the unexpired portion thereof, at a salary to be fixed annually by the Salary Ordinance.[1]
[1]
Editor's Note: See Ch. 53, Salaries.
The Administrator shall, under the supervision and control of the Mayor and Council, to the extent not prohibited by law:
A. 
Serve as the principal administrative officer representing the Mayor and Council.
B. 
Attend all meetings of the Mayor and Council as required.
C. 
Represent the Borough in its relation to the federal government, state, county and other municipalities, and assert the Borough's interest in contracts, franchises and other business transactions.
D. 
Keep the Mayor and Council informed of the financial condition of the Borough and make such reports thereon as required and annually prepare a comprehensive report on the condition of the Borough.
E. 
Study the administrative and other operations of the Borough and make recommendations for plans and programs to meet the needs of the Borough.
F. 
Receive and reply to inquiries concerning Borough business, and provide information and assistance in respect thereto.
The Administrator, to the extent not prohibited by law, shall:
A. 
Supervise the business administration of all departments and offices, in consultation with respective committee chairmen.
B. 
Maintain close liaison with department heads and advise the governing body of operations in progress.
C. 
Establish and maintain sound personnel practices and maintain appropriate records of all employees.
D. 
Maintain a continuing review of all department and office operations and their expenditures and report thereon to the governing body.
E. 
Recommend the nature, location and extent of public improvements and coordinate the execution of same when authorized by the Mayor and Council.
F. 
Implement the policy of the Mayor and Council with respect to the compiling and release of public information.
G. 
Perform such other duties as may be assigned by the governing body.
The Administrator shall:
A. 
Receive from each department, office or board their annual requests for appropriations and prepare the tentative budget, transmitting same with his recommendations and comments to the Mayor and Council not later than December 15.
B. 
Consult with the Mayor and Council with respect to the tentative budget, recording changes, additions and deletions thereto, and by January 15 submit the tentative budget in the form required by law, together with an analysis of the various items of expenditure and revenue and such explanatory comments as may be required.
C. 
By the 15th of each month, provide the Mayor and Council with a year-to-date summary of expenditures versus appropriations.
The Administrator, to the extent not prohibited by law, shall:
A. 
Supervise the collection of monies due the Borough and provide for the custody and deposit of same and monthly reports on the cash balances of the accounts.
B. 
Supervise the disbursement of all Borough funds and approve all vouchers and bills before submitting same to the Mayor and Council for final approval.
C. 
Analyze the cash needs of the Borough and recommend to the Finance Commissioner the prudent investment of such funds as temporarily may be in excess of the amounts needed to meet Borough obligations.
The Administrator shall exercise the duties of Purchasing Agent and shall:
A. 
Purchase or validate the authorized purchase of all material, supplies, equipment, work and labor required by all departments, offices and boards, and cause a purchase order to be issued for same, and, where necessary, provide for competitive bidding.
B. 
Issue purchase orders only upon the authorization of a department head and his committee chairman or board chairman, except as provided by resolution of Mayor and Council and only to the extent that funds have been provided for in the annual budget, or except as may be specifically authorized in case of emergency.
C. 
Establish and enforce suitable price and quality standards for all material, supplies or equipment and provide for the inspection of deliveries and determination of adherence to specifications.
The Administrator shall devote full time to the interests of the Borough and shall not hold any other employment, except that nothing herein shall prevent the Administrator from being appointed as Borough Clerk, Borough Treasurer and/or other official positions in the Borough.
All ordinances of the Borough of Ho-Ho-Kus heretofore adopted in conflict herewith be and the same hereby are repealed.
This article shall take effect after final passage and publication as required by law.