[HISTORY: Adopted by the Village Board of the Village of Soldiers Grove as indicated in article histories. Amendments noted where applicable.]
GENERAL REFERENCES
Boards, Commissions and Committees — See Ch. 6.
[Adopted 5-7-1960 as Ch. 1 of the 1960 Code]
A. 
Regular meetings. Regular meetings of the Village Board shall be held on the first Thursday after the first Wednesday of each calendar month, commencing at 7:00 p.m. Any regular meeting falling on a legal holiday shall be held the next following Thursday at the same hour and place.
[Amended 12-21-1976; 7-19-1979[1]]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
B. 
Special meeting. Special meetings of the Board may be called by two Trustees by filing a written request with the Clerk-Treasurer at least 24 hours prior to the time specified for such meeting. The Clerk-Treasurer shall immediately notify each Trustee of the time and purpose of such meeting. The notice shall be delivered to each Trustee personally or left at his usual place of abode. The Clerk-Treasurer shall cause an affidavit of service of such notice be filed in his office prior to the time fixed for such special meeting. Special meetings may be held without notice when all members of the Board are present, or consent in writing to the holding of said meeting. Unless all Trustees are in attendance, no business shall be transacted at a special meeting except for the purpose stated in the notice thereof.
C. 
Place of meetings. All meetings of the Board, including special and adjourned meetings, shall be held in the Village Hall.
D. 
Quorum. Four Trustees, including the Village President, shall constitute a quorum but a lesser number may adjourn from time to time or compel the attendance of absent members. A call of the house may be ordered by majority vote if three Trustees are present. Any Trustee who shall, without good cause, fail to attend a regular or adjourned meeting or special meeting called in accordance with these rules shall be subject to a fine of $5 by vote of all members present at such meeting whether or not such members constitute a quorum.
The business of the Village Board shall be conducted in the following order:
A. 
Call to order by presiding officer.
B. 
Roll call. (If a quorum is not present, the meeting shall thereupon adjourn, which may be to a specified date.)
C. 
Reading, correction and approval of minutes of previous meeting.
D. 
Committee reports.
E. 
Unfinished business from previous meeting.
F. 
New business, including introduction of ordinances and resolutions.
G. 
Reports of Village officers.
H. 
Communications and miscellaneous business.
A. 
Control of meeting. The Village President shall preserve order and conduct the proceedings of the meeting. A member may appeal from the decision of the presiding officer. Such appeal is not debatable and must be sustained by a majority of the members present, exclusive of the presiding officer.
B. 
Absence of President. If the President is absent at any meeting, the Clerk-Treasurer shall call the meeting to order and preside until the Board selects a Trustee to preside for that meeting.
C. 
Participation in debate. The presiding officer may speak upon any question or make any motion if he vacates the Chair and designates a Trustee to preside temporarily.
A. 
Committee appointments.
(1) 
At the first regular Board meeting in May the President shall appoint three Trustees to each of the following standing committees:
(a) 
Committee on Finance (including licenses and permits, employee relations, etc.).
(b) 
Committee on Public Safety (including police, fire, building, zoning, etc.).
(c) 
Committee on Public Works (including streets, sewers, water, lighting, etc.).
(d) 
Committee on Public Welfare (including health, etc.).[1]
[1]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(e) 
Park Committee.[2]
[2]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
(2) 
The President shall be ex officio Chairman of the Committee on Finance and shall designate the Chairmen of other standing committees. He shall appoint all special committees and designate the Chairman of each. All committee appointments except designation of Chairmen shall be subject to confirmation by a majority vote of the Board.
B. 
Committee reports. Each committee shall at the next regular meeting submit a written or oral report on all matters referred to it. Such report shall recommend a definite action on each item. Any committee may require any Village officer to confer with it and supply information in connection with any matter pending before it.[3]
[3]
Editor's Note: Amended at time of adoption of Code (see Ch. 1, General Provisions, Art. I).
Ordinances, resolutions, bylaws, communications and other matters submitted to the Board shall be read by title and author and referred to the appropriate committee by the President. No ordinance, resolution or bylaw shall be considered unless presented in writing by a Trustee. Unless requested by a Trustee before final vote is taken, no ordinance, resolution or bylaw need to read in full.
The deliberations of the Board shall be conducted in accordance with the parliamentary rules contained in Robert's Rules of Order Revised (1951), which is hereby incorporated in this section by reference. No person other than a member shall address the Board except by majority vote of the members present. No ordinance, resolution or other motion shall be discussed or acted upon unless it has been seconded. No motion shall be withdrawn or amended without the consent of the person making the same and the person seconding it.
These rules or any part thereof may be temporarily suspended in connection with any matter under consideration by a recorded vote of 2/3 of the members present.