[Ord. No. 344, passed 1-8-1980]
The Office of Township Secretary-Manager is hereby created by the Township.
[Ord. No. 344, passed 1-8-1980; amended 7-10-2014 by Ord. No. 549]
The Secretary-Manager shall be elected by the Board in accordance with the procedure set forth in Section 901 of the First Class Township Code. The Secretary-Manager shall be elected solely on the basis of executive and administrative abilities, with special reference to the powers and duties set forth in § 142.04 of this chapter and in Article IX of the First Class Township Code. The Secretary-Manager must be a resident of the Moon Area School District and may not be a member of the Board. The Secretary-Manager shall serve at the pleasure of the Board and may be removed at any time by the Board. At least 30 days before such removal is to become effective, the Board shall furnish the Secretary-Manager with a written statement setting forth its intentions to remove him or her.
[Ord. No. 437, passed 2-12-1997]
The salary of the Secretary shall be as established from time to time by resolution of the Board of Commissioners.
[Ord. No. 344, passed 1-8-1980]
The Secretary-Manager shall be the Chief Administrative Officer of the Township, and shall be responsible to the Board as a whole for the proper and efficient administration of the affairs of the Township placed in his charge. The powers and duties of administration of all Township business shall be vested in the Secretary-Manager, unless expressly imposed or conferred by statute or ordinance upon other Township officers. Subject to recall by ordinance, the powers and duties of the Secretary-Manager shall include the following:
To supervise and be responsible for the activities of all municipal departments.
To recommend to the Board the hiring and, when necessary for the good of the service, the suspension or discharge of any employee under his supervision.
To make recommendations to the Board regarding the wages and salaries of all personnel under his supervision.
To assist the Board in preparing a budget for the next fiscal year.
To be responsible for the administration of the budget after its adoption by the Board.
To perform the duties and responsibilities of the Township Secretary, as set forth in Article IX of the First Class Township Code, and to hold such other municipal office and to head such municipal department as the Board may from time to time direct.
To attend all meetings of the Board and its committees with the right to take part in discussions.
To keep the Board informed as to the conduct of Township affairs; to submit such reports on the condition of the Township as the Board requests; and to make such recommendations to the Board as he deems advisable.
To see that the provisions of all franchises, leases, permits, and privileges granted by the Township are observed.
To attend to the letting of contracts in due form of law. The Secretary-Manager shall supervise the performance and faithful execution imposed by statute upon some other Township officer.
To see that all money owed the Township is promptly paid and that proper proceedings for the security and collection of all the Township's claims are recommended to the Board.
To serve as the purchasing officer of the Township and to purchase, in accordance with the provisions of the First Class Township Code, all supplies and equipment for the agencies, boards, departments and other offices of the Township. The Secretary-Manager shall have the authority to make such purchases without the prior approval of the Board up to the maximum amount of $500.
To investigate and dispose of, or to designate an officer to investigate and dispose of, all complaints regarding Township services, and to report to the Board thereon. All complaints regarding Township services shall be referred to the office of the Secretary Manager.
To enforce the ordinances and regulations of the Township.
The Township Secretary is hereby designated as the Township's Open Records Officer under the said Law.
Any requests for documents under the said Law shall be made in writing on the form approved by the Commonwealth Office of Open Records, shall be submitted directly to the Open Records Officer, and shall include the name, address, telephone number and any other contact information for the requester. Any such request that may mistakenly be submitted to any other officer or employee of the Township shall immediately be given to the Open Records Officer, giving due account to the Open Records Officer's duty to respond to such requests within five working days.
The Open Records Officer shall promptly post at the Township Municipal Building and on the Township's website the following: (a) the contact information for the Township's Open Records Officer; (b) the contact information for the Commonwealth's Office of Open Records; (c) the approved request form; and (d) a copy of this Resolution.
Any person making a request pursuant to the Law shall pay the maximum fee set forth in the fee structure established by the Commonwealth's Office of Open Records. If the fees required to fulfill a request are expected to exceed $100, the Township's Open Records Officer shall require a requester to prepay an estimate of the fees prior to granting a request. In any event, the Open Records Officer shall obtain the actual fees in responding to the request before releasing the requested records.