[HISTORY: Adopted by the Board of Health of the Borough of Middlesex as indicated in article histories. Amendments noted where applicable.]
[Adopted 10-6-2011 by Ord. No. 135 BH]
A. 
Definition: Has charge of the work involved in obtaining reports of and recording births, marriages, and deaths in the municipality. May respond to inquiries and process clerical transactions for other functions of the organization; does related work as required.
B. 
Examples of work:
(1) 
Develops procedures for obtaining prompt and accurate reports of births, marriages, and deaths.
(2) 
Passes on the certificates and other forms used in reporting births, marriages, and deaths.
(3) 
Makes statistical compilations and organizes such calculations in the form of tables.
(4) 
Studies the reporting of births, marriages, and deaths for the purpose of checking the completeness and accuracy of the reports and the means of improving registrations.
(5) 
Issues certified copies of birth, marriage, and death records.
(6) 
Collects fees and accounts for the money collected.
(7) 
Answers nonroutine inquiries for information within the organization in accord with department policy and regulations.
(8) 
Determines the manner in which records and files are to be kept.
(9) 
Addresses groups interested in the reporting and compilation of births, marriages, and deaths.
(10) 
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related unit.
(11) 
Supervise and direct the Deputy Registrar and Assistant Registrar (as applicable), and reports to the Board of Health.
A. 
Coverage at regular and special Board of Health meetings, to include but not limited to the following: preparing agenda, minutes, advertising, arranging for meeting room, distributing agenda and packets to members prior to meetings, completing Registrar's reports, obtaining financial documents for review at meetings funds collected and bills to be paid, provide general information of BOH activities and procedures to the public, general secretarial duties, involved with submissions on behalf of the Board for newsletters, submission of agenda and minutes to webmaster in a timely manner, and correspondence as need be.
B. 
Involved with all secretarial duties regarding food license renewals, collection of fees, notices as appropriate, including rabies programs and vaccination programs such as flu vaccination programs.
C. 
Point of contact person at local level for REHS and Middlesex County Public Health Department and ancillary emergency service and first responders.
D. 
Proactive in attaining most efficient resources to facilitate the duties of this position.
E. 
May issue various other municipal licenses.
A. 
Experience: three years of clerical experience.
B. 
Certification. Appointees must obtain a Certified Municipal Registrar (CMR) certificate issued by the Department of Health and Senior Services within six months of appointment.
C. 
License. Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
D. 
Maintenance of certification and licensure: Maintain certification and licensure and CEUs as required by the state regulations.
E. 
Maintenance of Web-based information: maintaining all Web-based information and records required by the state, such as the EDRS as per state guidelines.
F. 
Knowledge and abilities:
(1) 
Knowledge of the laws relating to the reporting and registration of births, marriages, and deaths.
(2) 
Knowledge of giving correct information to varied types of inquirers.
(3) 
Knowledge of the statistical methods to be used in compiling sound and informative reports from the data collected.
(4) 
Knowledge of the establishment and maintenance of a system of reports, records, and general files over a long period of time.
(5) 
Ability to analyze the laws relating to the reporting and registration of births, marriages, and deaths and apply them to specific cases.
(6) 
Ability to establish a simple and effective system of records of births, marriages, and deaths.
(7) 
Ability to handle correspondence with numerous and varied types of inquiries.
(8) 
Ability to devise suitable forms.
(9) 
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
(10) 
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
(11) 
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.