[HISTORY: Adopted by the Board of Trustees of the Village
of Rouses Point as indicated in article histories. Amendments noted
where applicable.]
[Adopted 9-16-2013 by L.L. No. 1-2013]
The Village Board seeks to exercise the local option set forth
in § 103, Subdivision 1, of the New York General Municipal
Law, as amended by Chapter 608 of the Laws of 2011 and Chapter 2 of
the Laws of 2012, which amendment authorized the Village to award
purchase contracts and contracts of services subject to competitive
bidding and/or competitive request for proposals under General Municipal
Law § 103 on the basis of either lowest responsible bidder
or "best value," as defined in § 163 of the New York State
Finance Law. The best value option may be used if it is more cost
efficient over time to award the good or service to other than the
lowest responsible bidder due to factors such as lower cost of maintenance,
durability, higher quality and longer product life.
The Village Board may award purchase contracts and service contracts
that have been procured pursuant to competitive bidding and/or competitive
request for proposals under General Municipal Law § 103
by either lowest responsible bidder or best value.
The provisions of this chapter apply to Village purchase contracts
involving an expenditure of more than $20,000 and Village contracts
for services involving an expenditure or more than $35,000 but exclude
purchase contracts necessary for the completion of a public works
contract pursuant to Article 8 of the State Labor Law and exclude
any other contract that may in the future be excluded under state
law from the best value option. If the dollar thresholds of General
Municipal Law § 103 are increased or decreased in the future
by the State Legislature, the dollar thresholds set forth herein shall
be deemed simultaneously amended to match the new General Municipal
Law thresholds.
Goods and services procured and awarded on the basis of best
value are those that the Village Board determines will be of the highest
quality while being the most cost efficient. The determination of
quality and cost efficiency shall be based on objectively quantified
and clearly described and documented criteria, which may include,
but shall not be limited to, any or all of the following: cost of
maintenance; proximity to the end user if distance or response time
is a significant term; durability; availability of replacement parts
or maintenance contractors; and longer product life; product performance
criteria; and quality of craftsmanship.
Whenever any contract is awarded on the basis of best value
instead of lowest responsible bidder, the basis for determining best
value shall be thoroughly and accurately documented.
This article is enacted pursuant to the authority of the Municipal
Home Rule and General Municipal Law § 103(1).
Any inconsistent provision of the Village's procurement
policy, as adopted prior to the effective date of this article by
resolution of the Village Board, or as amended thereafter, shall be
deemed superseded by the provisions of this article.
