[HISTORY: Adopted by the Board of Trustees of the Village of Rouses Point 7-21-2003 by L.L. No. 3-2003. Amendments noted where applicable.]
GENERAL REFERENCES
Zoning — See Ch. 120.
Pursuant to Article 7 of the Village Law, § 7-718, The Village Board of the incorporated Village of Rouses Point does hereby establish a Village Planning Board, consisting of five members.
A. 
The first appointments of members thereto shall be for terms so fixed that at least one will expire at the end of each official year commencing at the end of the current such year and continuing in succeeding years until the entire original appointments run out. At the expiration of each original appointment the succeeding member shall be appointed for five-year terms. No such term shall exceed five years.
B. 
Position established for alternate member. The position of alternate member(s) of the Planning Board of the Village of Rouses Point is hereby established. The Village Board is authorized to appoint up to three alternate member(s).
C. 
Terms. Alternate members of the Planning Board of the Village of Rouses Point shall be appointed for a one-year term and in the same manner as regularly appointed members of the Planning Board.
D. 
Duties. Alternate members shall serve in the absence, unavailability or inability of a regular member of the Planning Board to serve. Copies of notices shall be sent to all members. When a meeting of the Planning Board shall be duly noticed and called for discussion, if it shall become apparent that a regular member of the Planning Board will be unable to hear and deliberate upon an application, then an alternate member of the Planning Board, at the call of the Chairman of said Board, or if absent, then the present members of the Board, shall be duly authorized to hear the application, to deliberate and to vote with full force and effect as if duly appointed a regular member of the Board.
A. 
ARTICLE 1: OFFICERS AND DUTIES.
(1) 
The Officers shall be a Chairperson and a Vice Chairperson.
(2) 
The Officers of the Board shall be appointed from among the members by the Village Board. The officers shall serve for one calendar year, after which the Village Board shall appoint such officers at the annual Village Board organizational meeting. In the event of death or resignation of any officer, a successor shall be appointed by the Village Board as soon as possible.
(3) 
The Chairperson shall supervise the affairs of the Planning Board, shall preside at all meetings of the Board and shall appoint such committees and subcommittees, of such size as may be necessary, to carry out the purpose of the Planning Board. The Chairperson shall be an ex officio member of all committees and subcommittees so appointed.
(4) 
The Vice Chairperson shall perform such duties as may be delegated by the Chairperson. In the absence or disability of the Chairperson, the Vice Chairperson shall perform the duties and exercise all the powers of the Chairperson.
(5) 
There shall be a Secretary to the Planning Board.
(a) 
The Village Board shall approve the appointment of the Secretary, upon recommendation of the Planning Board.
(b) 
The Secretary shall record and maintain permanent minutes of the meeting of the Planning Board, which minutes shall be a public record; shall keep a record of attendance of members at such meetings; shall inform applicants in writing of the Board’s decisions; and shall perform such other duties as shall be delegated by the Chairperson. A draft of the minutes shall be provided to the Village Clerk and the Chairperson within two weeks of the Board meeting. After minutes are approved by the Board at the next monthly meeting, final copies will be provided to the Village Clerk and the Village Board.
(c) 
In the absence of the Secretary, the Village Board shall appoint a temporary Secretary to perform the duties of Secretary.
[Amended 7-19-2010 by L.L. No. 3-2010]
(6) 
The five members of the Board are appointed by the Village Board for a five-year term. Members appointed to fill a vacancy, however, shall be appointed only for the unexpired term. All members shall become familiar with the general governing rules in Subsection E, Article V, herein, and any other references referred by the Chairperson concerning specific issues under discussion.
(7) 
Attendance.
(a) 
All members shall attend at least 75% of scheduled meetings each year.
(b) 
All members will make every effort to take part in site visits when necessary as dictated by deliberation during meetings.
B. 
ARTICLE 2: MEETINGS.
(1) 
Regular meetings shall be held monthly at Halstead Hall at the Rouses Point Civic Center, Lake Street, Village of Rouses Point. The meeting schedule for the Planning Board shall be decided at the annual organizational meeting of the Board.
[Amended 7-19-2010 by L.L. No. 3-2010; 9-21-2015 by L.L. No. 2-2015]
(2) 
Special meetings may be called by the Chairperson, or by any three members, on five days’ written notice to all members.
C. 
ARTICLE 3: VOTING.
(1) 
A quorum shall be required to conduct business at any regular or special meeting and shall consist of at least three members of the Board or duly appointed alternate members. No hearing or meeting of the Board shall be held, nor any action taken, in the absence of a quorum; however, those members present shall be entitled to request the Chairperson to call a special meeting for a subsequent date. All subsequent hearings shall be readvertised in accordance with the requirements of the applicable law.
(2) 
All members shall have equal voting rights.
(3) 
All matters shall be decided by a roll call vote. A concurring vote of three of the members present shall be required to act on any matter before the Board. A tie vote or favorable vote by a lesser number than the required majority shall be considered a rejection of the application under consideration.
(4) 
Conflict of interest.
(a) 
No member of the Board shall sit in hearing or vote on any matter in which he or she is personally or financially interested. Said member shall not be counted by the Board in establishing the quorum for such matter.
(b) 
If a member has a question concerning the appropriateness of his or her participation in a hearing or vote, after discussion with the Chairperson the matter may be referred to the Village Attorney or other ethics committee for advice. This referral should occur prior to the meeting to avoid a delay for the applicant.
D. 
ARTICLE 4: PROCEDURE. The Order of Business of meetings of the Planning Board shall be:
[Amended 7-19-2010 by L.L. No. 3-2010]
(1) 
Call meeting to order.
(2) 
Pledge of allegiance.
(3) 
Roll call.
(4) 
Approval of minutes of previous meeting.
(5) 
Communications.
(6) 
Reports of committees.
(7) 
Old business.
(a) 
Public hearing of previously discussed subdivisions.
(b) 
Other previously discussed subdivisions, site plans, etc.
(8) 
New business.
(a) 
Public hearing of site plans.
(b) 
Sketch plans, new subdivisions, etc.
(c) 
Zoning Board of Appeals request for comment.
(d) 
Miscellaneous business.
(9) 
Public comment.
(10) 
Adjournment.
E. 
ARTICLE 5: GENERAL RULES.
(1) 
The following references shall be utilized to conduct the Planning Board’s review:
(a) 
Subdivisions: Village of Rouses Point land subdivisions regulations.
(b) 
Site plans: Village of Rouses Point Zoning Law.[1]
[1]
Editor’s Note: See Ch. 120, Zoning.
(c) 
Miscellaneous: Village of Rouses Point Zoning Law and various revisions made since that date through local laws.
(2) 
In addition to the above, the Planning Board of the Village of Rouses Point shall be governed by the provisions of all applicable state statutes, local laws, local ordinances and the bylaws.
F. 
ARTICLE 6: ADOPTION AND AMENDMENTS.
(1) 
Upon adoption of these bylaws by the Village of Rouses Point, the secretary shall file a copy of these bylaws with the Village Clerk and they shall be a public record.
(2) 
Recommendations to amend these bylaws may be made at any Planning Board regular meeting. Proposed amendments shall be presented to the members in writing at least one month prior to the date on which a vote is to take place. Recommended amendments shall then be forwarded to the Village Board for adoption.