Pursuant to Article 7 of the Village Law, § 7-718,
The Village Board of the incorporated Village of Rouses Point does
hereby establish a Village Planning Board, consisting of five members.
The first appointments of members thereto shall be
for terms so fixed that at least one will expire at the end of each
official year commencing at the end of the current such year and continuing
in succeeding years until the entire original appointments run out.
At the expiration of each original appointment the succeeding member
shall be appointed for five-year terms. No such term shall exceed
five years.
Position established for alternate member. The position
of alternate member(s) of the Planning Board of the Village of Rouses
Point is hereby established. The Village Board is authorized to appoint
up to three alternate member(s).
Terms. Alternate members of the Planning Board of
the Village of Rouses Point shall be appointed for a one-year term
and in the same manner as regularly appointed members of the Planning
Board.
Duties. Alternate members shall serve in the absence,
unavailability or inability of a regular member of the Planning Board
to serve. Copies of notices shall be sent to all members. When a meeting
of the Planning Board shall be duly noticed and called for discussion,
if it shall become apparent that a regular member of the Planning
Board will be unable to hear and deliberate upon an application, then
an alternate member of the Planning Board, at the call of the Chairman
of said Board, or if absent, then the present members of the Board,
shall be duly authorized to hear the application, to deliberate and
to vote with full force and effect as if duly appointed a regular
member of the Board.
The Officers of the Board shall be appointed from
among the members by the Village Board. The officers shall serve for
one calendar year, after which the Village Board shall appoint such
officers at the annual Village Board organizational meeting. In the
event of death or resignation of any officer, a successor shall be
appointed by the Village Board as soon as possible.
The Chairperson shall supervise the affairs of the
Planning Board, shall preside at all meetings of the Board and shall
appoint such committees and subcommittees, of such size as may be
necessary, to carry out the purpose of the Planning Board. The Chairperson
shall be an ex officio member of all committees and subcommittees
so appointed.
The Vice Chairperson shall perform such duties as
may be delegated by the Chairperson. In the absence or disability
of the Chairperson, the Vice Chairperson shall perform the duties
and exercise all the powers of the Chairperson.
The Secretary shall record and maintain permanent
minutes of the meeting of the Planning Board, which minutes shall
be a public record; shall keep a record of attendance of members at
such meetings; shall inform applicants in writing of the Board’s
decisions; and shall perform such other duties as shall be delegated
by the Chairperson. A draft of the minutes shall be provided to the
Village Clerk and the Chairperson within two weeks of the Board meeting.
After minutes are approved by the Board at the next monthly meeting,
final copies will be provided to the Village Clerk and the Village
Board.
The five members of the Board are appointed by the Village Board for a five-year term. Members appointed to fill a vacancy, however, shall be appointed only for the unexpired term. All members shall become familiar with the general governing rules in Subsection E, Article V, herein, and any other references referred by the Chairperson concerning specific issues under discussion.
Regular meetings shall be held monthly at Halstead
Hall at the Rouses Point Civic Center, Lake Street, Village of Rouses
Point. The meeting schedule for the Planning Board shall be decided
at the annual organizational meeting of the Board.
[Amended 7-19-2010 by L.L. No. 3-2010; 9-21-2015 by L.L. No. 2-2015]
A quorum shall be required to conduct business at
any regular or special meeting and shall consist of at least three
members of the Board or duly appointed alternate members. No hearing
or meeting of the Board shall be held, nor any action taken, in the
absence of a quorum; however, those members present shall be entitled
to request the Chairperson to call a special meeting for a subsequent
date. All subsequent hearings shall be readvertised in accordance
with the requirements of the applicable law.
All matters shall be decided by a roll call vote.
A concurring vote of three of the members present shall be required
to act on any matter before the Board. A tie vote or favorable vote
by a lesser number than the required majority shall be considered
a rejection of the application under consideration.
No member of the Board shall sit in hearing
or vote on any matter in which he or she is personally or financially
interested. Said member shall not be counted by the Board in establishing
the quorum for such matter.
If a member has a question concerning the appropriateness
of his or her participation in a hearing or vote, after discussion
with the Chairperson the matter may be referred to the Village Attorney
or other ethics committee for advice. This referral should occur prior
to the meeting to avoid a delay for the applicant.
In addition to the above, the Planning Board of the
Village of Rouses Point shall be governed by the provisions of all
applicable state statutes, local laws, local ordinances and the bylaws.
Upon adoption of these bylaws by the Village of Rouses
Point, the secretary shall file a copy of these bylaws with the Village
Clerk and they shall be a public record.
Recommendations to amend these bylaws may be made
at any Planning Board regular meeting. Proposed amendments shall be
presented to the members in writing at least one month prior to the
date on which a vote is to take place. Recommended amendments shall
then be forwarded to the Village Board for adoption.