[R.O. 2009 §3.08.300; Ord. No. 4711 §1, 1-9-1989]
A. 
The purpose of this Chapter is to provide the City Council the means to authorize, direct and monitor the purchase of used equipment when in their opinion such purchase is in the best interests of the City. It is the intent of the City Council that the lowest purchase price be paid for the best available equipment authorized under this Chapter and further the "buy America" and "local vendor preference" policies shall apply to any such purchase.
1. 
It is not the intent of this Chapter to circumvent the bidding process, but rather to recognize that due to equipment availability, timing of purchase, normal purchasing procedures and competitive specifications, including expected remaining useful life, normal bidding procedures are impractical when purchasing used equipment.
2. 
When it is practical, the City Manger shall endeavor to "comparison shop" for items authorized under the provisions of this Chapter.
3. 
Items purchased under this Chapter shall conform to the general specifications prepared for a like item purchased new, excepting only normal wear and tear expected for used equipment.
4. 
Equipment purchased as Federal, State or other governmental surplus may be given preference over similar equipment which may be available on the "open market".
[R.O. 2009 §3.08.310; Ord. No. 4711 §1, 1-9-1989]
A. 
The City Council may, by simple majority, upon their own initiative or upon recommendation of the City Manager, waive the provisions of Articles II and III of this Chapter or any other code, ordinance or resolution in conflict with the provisions of this Chapter and authorize the City Manager to purchase used equipment including, but not necessarily limited to: vehicles, motorized or mechanized equipment or machinery, electrical or electronic equipment, furniture, fixtures or any other item(s) which would be considered a capital expenditure or capital item.
1. 
Items approved under this Chapter must be budgeted and funds must be appropriated.
2. 
Authority to purchase, once approved, shall remain in effect until, whichever occurs first:
a. 
The City Council rescinds by vote;
b. 
City Manager makes actual purchase as authorized;
c. 
The end of the fiscal year in which the purchase was authorized.
[R.O. 2009 §3.08.320; Ord. No. 4711 §1, 1-9-1989]
A. 
Upon City Council approval to purchase used equipment, the City Manager shall:
1. 
Direct the City Clerk to transfer or encumber available funds to the appropriate account(s).
2. 
Ensure appropriate detailed specifications are prepared and used in deciding any purchase.
3. 
Actively search for and endeavor to purchase approved equipment.
4. 
Report to City Council monthly at the regularly scheduled Council meeting the status of each item approved, i.e., search efforts, negotiations or actual purchase.
5. 
The City Manager is hereby authorized to enter into lease purchase agreements not to exceed one hundred fifty percent (150%) of the budgeted amount when:
a. 
Research has indicated original budget estimate was too low to purchase acceptable equipment;
b. 
Such lease purchase agreement does not exceed a three (3) year term;
c. 
Capital improvement budget estimate for the term is anticipated to have sufficient funding to support said agreement.