[Ord. No. 98-43 §§1 —
2, 11-3-1998; Ord. No.
02-10 §§1 — 2, 7-23-2002]
A. Accurately
recording time worked is the responsibility of every non-exempt employee.
Federal and State laws require the City of Albany to keep an accurate
record of time worked in order to calculate employee pay and benefits.
Time worked is all the time actually spent on the job performing assigned
duties.
B. Non-exempt
employees should accurately record the time they begin and end their
work. They should also record the beginning and ending time of any
split shift or departure from work for personal reasons. Overtime
work must always be approved before it is performed.
C. Altering,
falsifying, tampering with time records or recording time on another
employee's time record may result in disciplinary action, up to and
including termination of employment.
D. Non-exempt
employees should report to work no more than fifteen (15) minutes
prior to their scheduled starting time nor stay more than fifteen
(15) minutes after their scheduled stop time without expressed prior
authorization from their supervisor.
E. It
is the employees' responsibility to sign their time records to certify
the accuracy of all time recorded. The direct supervisor will review
and then initial the time record before submitting it for payroll
processing. The payroll records will also be reviewed and approved
by the City Administrator prior to disbursement.
[Ord. No. 98-43 §§1 —
2, 11-3-1998; Ord. No.
02-10 §§1 — 2, 7-23-2002]
A. All
employees are paid biweekly on every other Friday. Each paycheck will
include earnings for all work performed through the end of the previous
payroll period.
B. In
the event that a regularly scheduled payday falls on a day off such
as a weekend or holiday, employees will receive pay on the last day
of work before the regularly scheduled payday.
C. If
a regular payday falls during an employee's vacation, the employee's
paycheck will be available upon his or her return from vacation.
[Ord. No. 98-43 §§1 —
2, 11-3-1998; Ord. No.
02-10 §§1 — 2, 7-23-2002]
A. Termination
of employment is an inevitable part of personnel activity within any
organization and many of the reasons for termination are routine.
Below are examples of some of the most common circumstances under
which employment is terminated:
1. Resignation. Voluntary employment termination initiated
by an employee.
2. Discharge. Involuntary employment termination initiated
by the organization.
3. Layoff. Involuntary employment termination initiated
by the organization for non-disciplinary reasons.
4. Retirement. Voluntary employment termination initiated
by the employee meeting age, length of service and any other criteria
for retirement from the organization.
B. Since
employment with the City of Albany is based on mutual consent, both
the employee and the City of Albany have the right to terminate employment
at will, with or without cause, at any time. Employee benefits will
be affected by employment termination in the following manner. All
accrued, vested benefits that are due and payable at termination will
be paid. Some benefits may be continued at the employee's expense
if the employee so chooses. The employee will be notified in writing
of the benefits that may be continued and of the terms, conditions
and limitations of such continuance.
[Ord. No. 98-43 §§1 —
2, 11-3-1998; Ord. No.
02-10 §§1 — 2, 7-23-2002]
A. The
City of Albany takes all reasonable steps to ensure that employees
receive the correct amount of pay in each paycheck and that employees
are paid promptly on the scheduled payday.
B. In
the unlikely event that there is an error in the amount of pay, the
employee should promptly bring the discrepancy to the attention of
the payroll manager so that corrections can be made as quickly as
possible.
[Ord. No. 98-43 §§1 —
2, 11-3-1998; Ord. No.
02-10 §§1 — 2, 7-23-2002]
A. The
law requires that the City of Albany make certain deductions from
every employee's compensation. Among these are applicable Federal,
State and local income taxes. The City of Albany also must deduct
Social Security taxes on each employee's earnings up to a specified
limit that is called the Social Security "wage base". The City of
Albany matches the amount of Social Security taxes paid by each employee.
B. The
City of Albany offers programs and benefits beyond those required
by law. Eligible employees may voluntarily authorize deductions from
their paychecks to cover the costs of participation in these programs.
Those programs include deferred compensation, dental insurance and
supplemental insurance coverage.
C. If
you have questions concerning why deductions were made from your paycheck
or how they were calculated, your supervisor can assist in having
your questions answered.
[Ord. No. 03-40 §1, 12-16-2003]
City officials and employees who are required to travel on City
business in their personal vehicles shall be reimbursed for reasonable
mileage incurred on said travel at the current allowable IRS rate.