[Ord. No. 98-43 §§1 — 2, 11-3-1998; Ord. No. 02-10 §§1 — 2, 7-23-2002]
A. 
Accurately recording time worked is the responsibility of every non-exempt employee. Federal and State laws require the City of Albany to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties.
B. 
Non-exempt employees should accurately record the time they begin and end their work. They should also record the beginning and ending time of any split shift or departure from work for personal reasons. Overtime work must always be approved before it is performed.
C. 
Altering, falsifying, tampering with time records or recording time on another employee's time record may result in disciplinary action, up to and including termination of employment.
D. 
Non-exempt employees should report to work no more than fifteen (15) minutes prior to their scheduled starting time nor stay more than fifteen (15) minutes after their scheduled stop time without expressed prior authorization from their supervisor.
E. 
It is the employees' responsibility to sign their time records to certify the accuracy of all time recorded. The direct supervisor will review and then initial the time record before submitting it for payroll processing. The payroll records will also be reviewed and approved by the City Administrator prior to disbursement.
[Ord. No. 98-43 §§1 — 2, 11-3-1998; Ord. No. 02-10 §§1 — 2, 7-23-2002]
A. 
All employees are paid biweekly on every other Friday. Each paycheck will include earnings for all work performed through the end of the previous payroll period.
B. 
In the event that a regularly scheduled payday falls on a day off such as a weekend or holiday, employees will receive pay on the last day of work before the regularly scheduled payday.
C. 
If a regular payday falls during an employee's vacation, the employee's paycheck will be available upon his or her return from vacation.
[Ord. No. 98-43 §§1 — 2, 11-3-1998; Ord. No. 02-10 §§1 — 2, 7-23-2002]
A. 
Termination of employment is an inevitable part of personnel activity within any organization and many of the reasons for termination are routine. Below are examples of some of the most common circumstances under which employment is terminated:
1. 
Resignation. Voluntary employment termination initiated by an employee.
2. 
Discharge. Involuntary employment termination initiated by the organization.
3. 
Layoff. Involuntary employment termination initiated by the organization for non-disciplinary reasons.
4. 
Retirement. Voluntary employment termination initiated by the employee meeting age, length of service and any other criteria for retirement from the organization.
B. 
Since employment with the City of Albany is based on mutual consent, both the employee and the City of Albany have the right to terminate employment at will, with or without cause, at any time. Employee benefits will be affected by employment termination in the following manner. All accrued, vested benefits that are due and payable at termination will be paid. Some benefits may be continued at the employee's expense if the employee so chooses. The employee will be notified in writing of the benefits that may be continued and of the terms, conditions and limitations of such continuance.
[Ord. No. 98-43 §§1 — 2, 11-3-1998; Ord. No. 02-10 §§1 — 2, 7-23-2002]
A. 
The City of Albany takes all reasonable steps to ensure that employees receive the correct amount of pay in each paycheck and that employees are paid promptly on the scheduled payday.
B. 
In the unlikely event that there is an error in the amount of pay, the employee should promptly bring the discrepancy to the attention of the payroll manager so that corrections can be made as quickly as possible.
[Ord. No. 98-43 §§1 — 2, 11-3-1998; Ord. No. 02-10 §§1 — 2, 7-23-2002]
A. 
The law requires that the City of Albany make certain deductions from every employee's compensation. Among these are applicable Federal, State and local income taxes. The City of Albany also must deduct Social Security taxes on each employee's earnings up to a specified limit that is called the Social Security "wage base". The City of Albany matches the amount of Social Security taxes paid by each employee.
B. 
The City of Albany offers programs and benefits beyond those required by law. Eligible employees may voluntarily authorize deductions from their paychecks to cover the costs of participation in these programs. Those programs include deferred compensation, dental insurance and supplemental insurance coverage.
C. 
If you have questions concerning why deductions were made from your paycheck or how they were calculated, your supervisor can assist in having your questions answered.
[Ord. No. 03-40 §1, 12-16-2003]
City officials and employees who are required to travel on City business in their personal vehicles shall be reimbursed for reasonable mileage incurred on said travel at the current allowable IRS rate.