The bill or claim duly certified shall be presented to the Municipal
Clerk for inclusion in the agenda of the next immediate formal meeting
of the governing body and it shall be the duty of the Clerk to examine
all bills or claims submitted for payment in order to ascertain if
proper administrative procedures have been followed. All claims or
bills to be considered by the governing body shall be listed systematically
and without preference and said list shall be made available to every
member of said governing body at least three full days prior to formal
action by that body.
It shall be the duty of the Municipal Clerk to record all claims
in the official minutes from the claims register, indicating that
the governing body has by formal action approved the same with appropriate
record as to any claims disapproved or rejected. All records pertaining
to approved bills or claims shall be available for public inspection.
After the Clerk has certified that the claims have been approved,
he shall turn the same over to the Treasurer, who shall forthwith
prepare the necessary checks for the payment thereof, which said checks
shall be signed by the Mayor and thereafter countersigned by the Treasurer.
After preparing checks for the payment of claims, he shall record
them in proper books of account and thereafter mail or otherwise distribute
the checks to the claimants.