Any person claiming payment from the Borough
of Montvale shall present a detailed bill of demand to the Purchasing
Agent, duly certified, or, in the alternative, the governing body
may by resolution require an affidavit in lieu of certification.
It shall be the duty of the Purchasing Agent
to see that the signature of the officer or employee who has been
duly designated by the Mayor and Council to certify that the materials
have been received by, or the services rendered to, the Borough of
Montvale appears on every claim.
Claims shall be considered by the governing
body which shall approve the same, except that said governing body
may reject any claims presented to it stating the reasons for such
rejection. Any disapproved claims shall be referred back to the Borough
Administrator with such instructions as the governing body may give
at the time of disapproval.
It shall be the duty of the Borough Clerk to
record all claims in the official minutes of the Borough, indicating
that the governing body has by formal action approved the same, with
the appropriate record as to any claims disapproved or rejected.
It shall be the duty of the Borough Clerk, or
such other officer designated by resolution of the governing body,
to indicate on said claims that they have been approved for payment,
with the date of approval thereof noted on the claim.
After the Borough Clerk has certified that the
claims have been approved, the Clerk shall turn the same over to the
Treasurer or other Chief Financial Officer, who shall forthwith prepare
the necessary checks for the payment thereof, which said checks shall
be signed by the Mayor and Borough Clerk and thereafter countersigned
by the Treasurer or other Chief Financial Officer who the governing
body designates by resolution as a signatory. After preparing checks
for the payment of claims, the Treasurer or other Chief Financial
Officer so designated by the governing body shall record them in a
proper book of accounts and thereafter shall otherwise distribute
the checks to the claimants. In the event of the absence of any of
the above-named officials, those duly authorized by law to act in
their absence shall sign the necessary checks.
In the case of payrolls, the Borough payment
to the social security system (OASI), pension system, the group insurance
plan for the employees and other mandated agency payments, the appropriate
department heads or such officer or employees as may be designated
by resolution of the governing body shall prepare the necessary payrolls,
payments or deductions for all employees, which payrolls, payments
or deductions shall be duly certified by the person authorized to
certify that the services, payments or deductions have been rendered
or are required and the amount specified is in fact due and owing
to the employee or employees or to the social security system, pension
system, to the established group insurance plan and other mandated
agency payments for employees. Said payrolls, payments or deductions
shall be approved by the Borough Administrator, paid by the Treasurer
or other chief financial officer of the Borough and subsequently presented
to the governing body for ratification and approval.
This chapter shall provide for the establishment
of a payroll account, and the governing body may thereafter by resolution
prescript the manner in which payroll checks shall be drawn, who shall
sign the same and the dates on which payment shall be made. In addition,
the local unit may, if it so elects, adopt a resolution providing
for biweekly payment of salaries, wages and compensation.
In case any officer or employee of the Borough
presents a claim or voucher for reimbursement for actual and necessary
travel expenses, the same shall be supported by receipts where available,
setting forth said expenses and claims for reimbursement. Said procedure
for reimbursement shall be established by the governing body by resolution.
All other ordinances or parts of ordinances
inconsistent herewith are hereby repealed.
This chapter shall take effect immediately upon
publication in the manner provided by law.