[Adopted 4-24-2013 (Ch.
30, Art. II, of the 2016 Code)]
A.
The Village Board recognizes that credit cards are an essential requirement
for certain transactions and provides an efficient and alternative
means of payment for approved expenses.
B.
The Village Board also recognizes that credit cards must be carefully
monitored to prevent the possibility of fraud and abuse.
A.
Any credit card issued to the Village of Bloomfield is to be used
solely for the use and benefit of the Village of Bloomfield.
B.
Use of a Village credit card for personal purposes is prohibited.
C.
Any purchases made with a credit card must be made in accordance
with the Village Purchasing Policy, as well as this article.
D.
Credit cards should be stored in a secure place until needed.
A.
The Public Works Supervisor and Village Clerk/Treasurer and others
designated by the Village Clerk/Treasurer or Public Works Supervisor
are authorized to utilize Village credit cards.
B.
The Village Clerk/Treasurer is authorized to allow other staff to
use Village credit cards at her discretion as necessary. Card must
be obtained from the Clerk/Treasurer and returned promptly after use.
A.
Village credit cards shall not be utilized for cash advances, items
for personal use, or any product, service or fee that would not be
authorized pursuant to the Village Purchasing Policy.
B.
The Village of Bloomfield is tax-exempt and cardholders should make
every effort to ensure that purchases do not include sales tax. Sales
tax may be paid for minimal expenditures from one-time vendors who
refuse the exemption, but sales tax should not be paid where the purchases
are for more substantial expenditures.
A.
Staff shall review and cancel any credit card that is no longer used
or needed.
B.
Lost or stolen credit cards shall immediately be reported by the
user to the credit card issuer and appropriate authorities.
C.
The Village of Bloomfield does not intend to acquire or earn cash
back, miles or other rewards that may accrue as a result of use of
a credit card. If any such rewards are accrued they are the sole property
of the Village of Bloomfield and shall be used for the Village of
Bloomfield. Rewards may not be used by individuals for personal purposes.
