The Village Board recognizes that credit cards are an essential requirement
for certain transactions and provides an efficient and alternative
means of payment for approved expenses.
The Public Works Supervisor and Village Clerk/Treasurer and others
designated by the Village Clerk/Treasurer or Public Works Supervisor
are authorized to utilize Village credit cards.
The Village Clerk/Treasurer is authorized to allow other staff to
use Village credit cards at her discretion as necessary. Card must
be obtained from the Clerk/Treasurer and returned promptly after use.
Village credit cards shall not be utilized for cash advances, items
for personal use, or any product, service or fee that would not be
authorized pursuant to the Village Purchasing Policy.
The Village of Bloomfield is tax-exempt and cardholders should make
every effort to ensure that purchases do not include sales tax. Sales
tax may be paid for minimal expenditures from one-time vendors who
refuse the exemption, but sales tax should not be paid where the purchases
are for more substantial expenditures.
All credit card users are required to submit receipts for all purchases
to be matched to the credit card statement, vouchered and audited
by the Village Board.
The Village of Bloomfield does not intend to acquire or earn cash
back, miles or other rewards that may accrue as a result of use of
a credit card. If any such rewards are accrued they are the sole property
of the Village of Bloomfield and shall be used for the Village of
Bloomfield. Rewards may not be used by individuals for personal purposes.
The Village shall be entitled to pursue legal action, if required,
to recover the cost of any improper purchases, together with the collection
and reasonable attorney fees.