[Adopted 6-25-2020 by Ord. No. 2020-032]
The High Bridge Golf Committee shall advise the Borough Council with regard to the operation of the High Bridge Hills Golf Course within the Borough of High Bridge. It shall have no authority to act without the authorization of the Borough Council.
A. 
The Committee shall maintain and develop Borough programs that help promote the golf course with the general public, businesses and organizations, to serve as a venue for events and activities and to assist in the financial vitality of the golf course.
B. 
The Committee shall have the following responsibilities, as well as other responsibilities as determined by the Mayor and Borough Council:
(1) 
Send meeting minutes to the Clerk for the committee meeting record book;
(2) 
Submit recommendations for the general well-being of the golf course for consideration to the Mayor and Borough Council;
(3) 
Identify areas where improvements or changes to the golf course and programs may be helpful;
(4) 
Review golf course programs;
(5) 
Recommend to the Mayor and Borough Council priorities for golf course improvements for budget consideration;
(6) 
Provide comments regarding the yearly budget to the Mayor and Borough Council;
(7) 
Encourage involvement and use of the golf course; and
(8) 
Undertake special projects as directed by the Mayor and Borough Council.
A. 
The Committee shall consist of seven members appointed by the Mayor with the advice and consent of the Borough Council.
B. 
Committee members shall be residents or own a business in the Borough.
C. 
The members of the Committee shall be appointed to a three-year term, except that the terms of the initial members shall be staggered. As a result, the initial appointments shall be two members to a one-year term, two members to a two-year term and three members to a three-year term. Thereafter, all appointments shall be for a three-year term.
Each Committee member shall be entitled to one vote. Approval of any matter requires an affirmative vote from the majority of the members present, provided a quorum of four voting members is present.
If any member misses more than three consecutive meetings of the Committee without prior authorization from the Chairperson, such member shall be considered to have resigned from the Committee. In addition, any member of the Committee may be removed at any time without cause by a majority vote of the Borough Council.
A. 
Regular meetings of the Committee shall be scheduled at least monthly at a time acceptable to the Committee. Meetings are closed to the public, except for advertised open public meetings. Individuals who are not members can be invited to attend by a member of the Committee with advance invitation by the Chairperson or acting Chairperson.
B. 
Special meetings may be called at any time by the Chairperson or four members of the Committee; provided, however, that notification to the public and press is made in accordance with applicable state laws when meetings are open to the public.
A. 
The officers of the Committee shall be a Chairperson, Vice Chairperson, and Secretary. Other officers may be appointed as necessary to carry out the work of the Committee.
B. 
The officers shall be appointed annually by the Mayor with the advice and consent of Council. The term for an officer shall be one year.
C. 
The term for an officer shall run from January 1 and expire December 31 of each year, or until such time as a new officer is appointed.
D. 
The Chairperson can be a member of the Borough Council. If the Chairperson is a member of Council, then the member shall only vote in the case of a tie vote by other members.
A. 
Duties of the Chairperson. The Chairperson shall preside at all meetings of the Committee. When appropriate, the Chairperson will attend meetings of the Borough Council. If the Chairperson is a Councilmember, the Vice Chair or a surrogate (member of the Committee) may attend in his or her place.
B. 
Duties of the Vice Chairperson. In the absence or disqualification of the Chairperson, the Vice Chairperson shall assume all the duties and responsibilities of the Chairperson.
C. 
Duties of the Secretary. The Secretary shall keep or cause to keep a book of minutes of all meetings of the Committee. The Secretary shall prepare agendas under direction of the Chairperson and shall give notice of regular and special meetings of the Committee. The Secretary shall forward all approved meeting minutes to the Borough Clerk monthly.
A. 
The Committee may create such ad hoc committees as the business of the Committee may require, each of which shall exist for such period of time and perform such duties as the Committee may determine. Each ad hoc committee will submit a final report to the Golf Committee upon completion of its event or other assignment.
A. 
Members of the Committee shall serve without compensation.
B. 
Members shall be reimbursed for expenses incurred in carrying out the duties of the Committee as approved by the Borough Council. A request for preapproval of available funds must be made to the Finance Department prior to the expenditure.
[Amended 3-25-2021 by Ord. No. 2021-012]
As the golf course is a significant asset of the Borough, Golf Committee members shall be required to file a disclosure statement as provided in the Local Government Ethics Law,[1] whether or not such a filing is required by law.
[1]
Editor's Note: See N.J.S.A. 40A:9-22.1 et seq.