[Adopted 6-25-2020 by Ord. No. 2020-032; amended in its entirety 2-8-2024 by Ord. No. 2024-007]
The High Bridge Golf Committee shall advise the Borough Council
with regard to the operation of the High Bridge Hills Golf Course
within the Borough of High Bridge. It shall have no authority to act
without the authorization of the Borough Council.
A.
The Committee shall maintain and develop Borough programs that help
promote the golf course with the general public, businesses and organizations,
to serve as a venue for events and activities and to assist in the
financial vitality of the golf course.
B.
The Committee shall have the following responsibilities, as well
as other responsibilities as determined by the Mayor and Borough Council:
(1)
Send meeting minutes to the Clerk for the committee meeting record
book;
(2)
Submit recommendations for the general well-being of the golf course
for consideration to the Mayor and Borough Council;
(3)
Identify areas where improvements or changes to the golf course and
programs may be helpful;
(4)
Review golf course programs;
(5)
Recommend to the Mayor and Borough Council priorities for golf course
improvements for budget consideration;
(6)
Provide comments regarding the yearly budget to the Mayor and Borough
Council;
(7)
Encourage involvement and use of the golf course; and
(8)
Undertake special projects as directed by the Mayor and Borough Council.
A.
The Committee shall consist of seven members appointed by the Mayor with the advice and consent of the Borough Council, except for the ex officio members as set forth in Subsection D below.
B.
Committee members shall be residents or own a business in the Borough.
C.
The members of the Committee shall be appointed to a three-year term,
except that the terms of the initial members shall be staggered. As
a result, the initial appointments shall be two members to a one-year
term, two members to a two-year term and three members to a three-year
term. Thereafter, all appointments shall be for a three-year term.
D.
The Mayor, and Borough Council President, and a Borough Councilperson
liaison, who shall be appointed by the Mayor, shall be an ex officio
member of the Committee and may serve for a term concurrent with their
elected office. A Borough Councilperson appointed by the Mayor to
be a liaison to the Committee also shall be an ex officio member of
the Committee and may serve for a term beginning January 1 and expiring
December 31 of that year.
Each Committee member shall be entitled to one vote. The ex
officio members may actively participate in all business and decisions
of the Committee but shall not be voting members of the Committee.
Approval of any matter requires an affirmative vote from the majority
of the members present, provided a quorum of four voting members is
present.
If any voting member misses more than three consecutive meetings
of the Committee without prior authorization from the Chairperson,
the member shall be considered to have resigned from the Committee.
The resignation shall be noted in the Committee minutes which shall
indicate the reason for the resignation, and the Chairperson shall
notify the Mayor, in writing, about the vacancy. In addition, any
member of the Committee may be removed at any time with or without
cause by a majority vote of the Borough Council.
A.
Regular meetings of the Committee shall be scheduled at least monthly
at a time acceptable to the Committee. Meetings are closed to the
public, except for advertised open public meetings. Individuals who
are not members can be invited to attend by a member of the Committee
with advance invitation by the Chairperson or acting Chairperson.
B.
Special meetings may be called at any time by the Chairperson or
four members of the Committee not including the ex officio members;
provided, however, that notification to the public and press is made
in accordance with applicable state laws when meetings are open to
the public.
C.
All meetings shall be held at Borough Hall or upon approval of the
Administrator through audio-visual meetings on a platform determined
by the Borough.
A.
Duties of the Chairperson. The Chairperson shall preside at all meetings
of the Committee. When appropriate, including but not limited to when
requested by the Mayor, the Chairperson will attend meetings of the
Borough Council.
B.
Duties of the Vice Chairperson. In the absence, vacancy, or disqualification
of the Chairperson, the Vice Chairperson shall assume all the duties
and responsibilities of the Chairperson.
C.
Duties of the Secretary. The Secretary shall keep or cause to be
kept a book of minutes of all meetings of the Committee. The Secretary
shall prepare agendas under the direction of the Chairperson and shall
give notice of regular and special meetings of the Committee. The
Secretary shall forward all approved meeting minutes to the Borough
Clerk monthly.
The Chairperson of the Committee may create such ad hoc committees
as the business of the Committee may require, each of which shall
exist for such a period of time and perform such duties as the Committee
may determine. The Chairperson shall appoint the members of the ad
hoc committee. Each ad hoc committee will submit a final report to
the Committee upon completion of its event or other assignment.
A.
Members of the Committee shall serve without compensation.
B.
Members of the Committee shall be reimbursed for expenses incurred
in carrying out the duties of the Committee as approved by the Borough
Council. A request for preapproval of available funds must be made
in writing to the Borough Finance Department prior to the expenditure.
A.
Committee
members shall review and sign any Council-approved code of conduct
documents required for Borough volunteers prior to involvement with
any Borough or other Committee business. Failure to do so shall result
in removal from the Committee.
B.
Council-approved
code of conduct documents shall be furnished by the Clerk and the
signed documents shall be provided by the members to the Clerk.
