[HISTORY: Adopted by the Board of Trustees of the Village
of Saranac Lake as indicated in article histories. Amendments noted
where applicable.]
[Adopted 7-11-2022 by L.L. No. 2-2022]
A.
A member of the Board of Trustees will attempt to notify the Village
Clerk with as much warning as possible that they will participate
in a meeting via videoconferencing technology due to self-isolation
or are a required quarantine because of a transmissible illness.
B.
The public notice for a meeting where a member of the Board of Trustees
will participate via videoconferencing technology will inform the
public:
(1)
That videoconferencing will be used;
(2)
Where they can view and/or participate in such meeting;
(3)
Where required documents and records will be posted or available;
and
(4)
Identify the physical location(s) where members of the public body
will be participating in-person and where the public can attend the
meeting in-person.
C.
A minimum number of members to fulfill quorum requirements for Village
Board meetings must be physically present at the same location or
locations where the public can also attend physically in-person.
A.
Except in the case of executive sessions conducted pursuant to Public
Officers Law § 105, the Village Clerk must ensure that members
of the Village Board can be heard, seen, and identified while the
meeting is being conducted, including, but not limited to, any motions,
proposals, resolutions, and any other matter formally discussed or
voted upon.
B.
The Village Clerk must provide the opportunity for members of the
public to view the meeting via video where members of the Village
Board are participating via videoconferencing. The Village Clerk will
ensure that meetings where members of the Board are videoconferencing
will provide opportunities for public participation.
A.
The Village Clerk must record each meeting that uses videoconferencing,
and such recordings must be posted or linked to on the Village's website
within five business days of the meeting. The recordings must remain
available for a minimum of five years thereafter, and recordings must
be transcribed upon request.
B.
The minutes of meetings involving videoconferencing must include
which, if any, members participated remotely and must be made available
to the public pursuant to Public Officers Law § 106.
This article is the complete written procedures for the Saranac
Lake Village Board of Trustees for the purpose of hosting meetings
via videoconferencing technology, and these procedures will be conspicuously
posted on the Village's website
