[Adopted 2-7-2023 by L.L. No. 3-2023]
It is the intent of this article to maintain a well-informed Town Board to assist it in its legislative, appropriating, governing and policy determining functions by requiring the Supervisor to provide the Town Board with reports concerning the conduct of the official business of the Town and the performance by Town officers and employees of their functions, powers and duties.
This article is adopted pursuant to New York State Town Law § 51, Subdivision 3, which authorizes the Town Board to require "reports from the supervisor concerning the conduct of the official business of the town and the performance by town officers and employees of their functions, powers and duties."
A. 
On July 11, 2022, in reference to the Town's Building Department, the Supervisor's office issued a media advisory stating that "a complete and thorough review of operations" had been undertaken during the past six months.
B. 
Pursuant to this article, the Supervisor shall provide the Town Board with a report detailing the Supervisor's "complete and thorough review" of the Building Department's operations, as referenced in the July 11, 2022 media advisory.
C. 
The Supervisor's report shall include the following information:
(1) 
A statement detailing the scope and extent of the "complete and thorough review" of Building Department operations performed by the Supervisor for the six-month time period prior to July 11, 2022.
(2) 
An Executive Summary providing an overview of the "complete and thorough review."
(3) 
Summaries and documents concerning interviews with staff, including names of interviewees, interviewer and observers in attendance, dates of interviews, and discussion points from each interview.
(4) 
All departmental processes and systems reviewed.
(5) 
All documents exchanged between the Supervisor and/or her office and any other Town department or governmental entity related to the "complete and thorough review" of the Building Department operations. If any document is not provided, the report shall identify the document and specify the basis for not providing it.
(6) 
A detailed accounting of observations, analysis, findings, conclusions, recommendations or identified concerns regarding the following:
(a) 
Permit review times;
(b) 
Delays in permit issuance associated with omissions of design professionals;
(c) 
Allocation of resources;
(d) 
Communication between departments;
(e) 
Customer relations;
(f) 
Operating procedures;
(g) 
Payment of fees; and
(h) 
Other issues affecting the operations of the Department.
D. 
The Supervisor shall provide the report to the Town Board not later than 10 business days following the effective date of this article.