There shall be a Department of Administration,
the head of which shall be the Business Administrator.
A.
A Business Administrator shall be appointed by the
Mayor as provided in the Charter. Prior to his appointment, the Business
Administrator shall have at least four years of responsible experience
as a municipal manager or administrator in duties related to his office.
He shall have a bachelor's or master's degree in public administration
or its equivalent. He shall receive such compensation as may be fixed
by ordinance.
B.
Powers and duties: general. The Business Administrator,
under the direction and Supervision of the Mayor, shall:
(1)
Assist the Mayor in the preparation of the Township
budget.
(2)
Develop and enforce sound purchasing and personnel
practices and procedures for all departments, offices and agencies
of the Township.
[Amended 12-15-1975 by Ord. No. 75-24]
(3)
Direct and evaluate the administration of each of
the departments established by ordinance and, for this purpose, have
and exercise such duties and powers as are provided by statute.
(4)
Prescribe and issue rules and regulations for the
efficient management of the Township government, not inconsistent
with the statutes and ordinances of the Township.
(5)
Be responsible for the efficient management of his
Department and have the general powers and duties of a department
head as provided by statute or by ordinance.
(6)
Coordinate the operation and administration of the
various departments, divisions, offices and agencies of the Township
government.
(7)
Prescribe and prepare uniform forms of budget requests
for use by all departments and other spending agencies, together with
appropriate instructions for such use.
(8)
Review and analyze all budget requests for appropriations
and make recommendations with respect thereto.
(9)
Study the organization and operation of any and all
departments and other spending agencies for the purpose of budget
analysis.
(10)
Prescribe and require each department and other spending
agency for which Township appropriations are made to maintain records
and produce reports of its respective work load and performance, expressed
in appropriate work units, which may be prescribed or approved for
each of the departments and other spending agencies by the Business
Administrator.
(11)
With the assistance of the other departments and the
divisions within his Department, compile the budget document in accordance
with the policies established by the Mayor, for presentation by the
Mayor to the Council in accordance with the Charter.
(12)
Prepare all estimates of nonproperty tax revenues
anticipated for the support of each annual budget.
(13)
Maintain a continuous administrative review of departmental
operating methods, organization and management. In cooperation with
the heads of the various departments and divisions thereof, he shall
develop standards to improve administrative practice and procedure
and the management of the Township government and shall make recommendations
of such standards to the Mayor.
(14)
Assist in the recruitment of qualified persons for
offices and positions in the Township government.
(15)
Prepare and recommend to the Mayor such rules as he
may find necessary, appropriate or desirable to improve personnel
administration within the Township government.
(16)
Prepare, install and maintain a job classification
plan based on the duties, authority and responsibility of offices,
employments and positions in the Township government.
(17)
Prepare and maintain a pay plan based upon such job
classification.
(18)
Establish and maintain a roster of all persons in
the Township government which shall set forth the significant facts
relating to personnel administration.
(19)
Develop and establish in-service training programs
for persons in the Township government.
(20)
Maintain a continuous study of the operation and effect
of personnel methods and practices in the Township government, including
hours and days of work, leaves of absence, sick leaves, vacations,
pensions and retirement provisions, and report his findings and recommendations
to the Mayor.
(21)
Assist the Mayor in representing the Township in its
relation to the federal, state and county governments and other municipalities.
[Amended 12-15-1975 by Ord. No. 75-24]
(22)
Assist the Mayor in the preparation of an annual report
of Township government activities at the close of the year and other
public information materials.
[Amended 12-15-1975 by Ord. No. 75-24]
(23)
Assist the Mayor in the recruitment and appointment
of the Directors of various departments of Township government.
[Amended 12-15-1975 by Ord. No. 75-24]
(24)
Assist the Mayor in the formulation of policy decisions
concerning the administration of Township government.
[Amended 12-15-1975 by Ord. No. 75-24[1]]
[1]
Editor's Note: Former Subsection B(25), which
immediately followed this subsection, dealing with the operation and
maintenance of the Township municipal pool complex (added 4-7-1980
by Ord. No. 80-8), was repealed 11-1-1982 by Ord. No. 82-89.
C.
Powers and duties: centralized purchasing.[2] The Business Administrator shall:
(1)
Purchase, store and distribute all supplies, materials
and equipment and contract for all services required by any department,
office or agency of the Township government, except that the Department
of Public Works shall be responsible for contracts for public works
or improvements. All purchases made and contracts awarded for any
supplies, materials or equipment or contractual services shall be
pursuant to a written requisition from the head of the department,
office or agency whose appropriation will be charged and the certification
of the Treasurer that a sufficient unencumbered balance of appropriation
is available to pay therefor.
(2)
Establish and enforce specifications with respect
to such services, supplies, materials and equipment.
(3)
Inspect or supervise the inspection of all deliveries
of supplies, materials, equipment and the rendition of contractual
services and determine their quality, quantity and conformance with
specifications.
(4)
Have charge of any and all central storerooms and
warehouses which may be established.
(5)
Transfer to or between departments, offices and agencies
and from or to central stores such supplies, material and equipment
as need appears and arrange for the sale of surplus or obsolete items
thereof.
(6)
Notwithstanding the provisions of N.J.R.S. 40A:11-1
et seq., wherever practicable the Business Administrator shall solicit
representative bids on all items of purchase.
A.
The budget document shall be in such form as is required
by law for municipal budgets, and there shall in addition be appended
thereto a detailed analysis of the various items of expenditure and
revenue. Such analysis shall include for each department, division
and agency the total number of positions of each class and grade authorized
by the budget compared with the corresponding number of actually employed
at the beginning and end of the preceding budget period. So far as
practicable, the detailed analysis shall support the various expenditure
estimates terms of the cost of performance of functional programs
and activities, stating separately operating and capital costs.
B.
As soon as the Business Administrator determines that
such supporting analysis is practicable with respect to the work of
any department or any functional program or activity, the budget document
shall include appropriate statements of the cost of performance measured
in quantitative, countable units of work.
C.
The Council may require the presence of a department
head or officer at hearings on the municipal budget after the presentation
of the budget by the Mayor to the Council.
A.
The Business Administrator shall supervise the administration
of each annual budget. Immediately after the budget has been enacted
and after consultation with the heads of the departments, he shall
establish quarterly or such other periodical allotments of appropriations
to each department as he shall approve. At the beginning of each allotment
period, the amount specified shall become available to each department
for obligation during that period. Such allotments for any department
may be modified, upon request of the head of the department, by the
Business Administrator or by direction of the Mayor.
B.
The Treasurer, pursuant under the supervision of the
Business Administrator and pursuant to the provisions of the Code,
shall administer an encumbrance system of budget operation.
[1]
Editor's Note: Former § 4-33.1,
Community Pool Board, added 4-7-1980 by Ord. No. 804, was repealed
11-1-1982 by Ord. No. 82-39.
