There shall be a Clerk of the Borough of Woodcliff
Lake appointed by the Mayor and Council for a term of three years.
Prior to his appointment, the Borough Clerk shall be qualified by
training and experience to perform the duties of his office and shall
hold a registered municipal clerk certificate issued pursuant to N.J.S.A.
40A:9-133.3 or 40A:9-133.4.
The Borough Clerk shall serve as Clerk of the
Council and as Secretary of any special legislative committees of
the Council. He shall attend all meetings of the Council and of such
committees, when required by the Chairman, and shall keep the minutes
of the proceedings of the Council and of such committees. The minutes
of each meeting of the Council shall be signed by the officer presiding
at the meeting and by the Clerk.
The Clerk shall have custody of and safely keep
all records, books and documents of the Borough, except those committed
by ordinance to any other office or transferred thereto by the Mayor
and Borough Council. He shall, upon request and upon the payment of
the fees prescribed therefor by ordinance of the Council for the use
of the Borough, furnish a certified copy of any such paper in his
custody under the Corporate Seal of the Borough.
The Clerk shall cause the Corporate Seal of
the Borough to be affixed to instruments and writings when authorized
by ordinance or resolution of the Council or when necessary to exemplify
any document on record in his office or to certify any act or paper
which, from the records in his office, shall appear to have been a
public act of the Borough or a public document. He shall not affix
the Seal or cause or permit it to be affixed to any other instrument
or writing or other paper unless required by law or ordinance.
The Clerk, subject to the supervision of the
Mayor and Council, shall:
A. Be the depository and custodian of all official surety
bonds furnished by or on account of any officer or employee, except
his own bond which shall be placed in the custody of the Treasurer;
of all insurance policies upon or with respect to risks insured for
the benefit of the Borough or to protect it against any claim, demand
or liability whatsoever; and of all formal contracts for work, labor,
services, supplies, equipment and materials to which the Borough may
be a party.
B. Be the depository for and have custody of all performance
bonds running to the Borough as obligee or any other form of security
given by any contractor, subdivision developer or other persons on
account of work done or to be done in or for the Borough.
C. Have custody of all leases of property owned by the
Borough.
D. Report to the Borough Council at such time as the
Council may require on the coverage, expiration date and premium of
each surety bond and contract of insurance, the nature and terms of
outstanding leases, the rent reserved by each and their respective
expiration dates.
In addition to such other functions, powers
and duties as may be prescribed by ordinance and subject to the supervision
and direction of the Mayor and Borough Council, the Clerk shall:
A. Perform all of the functions required of municipal
clerks by the General Election Law (Title 19 of the New Jersey Revised
Statutes) and any other law or ordinance.
B. Administer the provisions of Borough ordinances with
reference to the licensing of occupations and activities for which
licenses are required by law or ordinance to be obtained from the
Clerk.
C. Have such other different and additional functions,
powers and duties as may be prescribed by law or ordinance or delegated
to him by the Mayor and Borough Council.
No rule or general regulation made by any department,
board, agency or authority of the Borough of Woodcliff Lake, except
those which relate to the organization or internal management of the
municipal government or any part thereof, shall take effect until
it is filed with the Borough Clerk. The Clerk shall maintain a current
compilation of all rules and regulations which shall be available
for public inspection in his office during business hours.