[Amended 12-9-2002 by Ord. No. 1860]
The Fiscal Director shall serve as Deputy Director of the Department of Accounts and Finance and shall have all the powers, duties and responsibilities set out in the Home Rule Charter Act of 1988, August 20, Article
IX, §
C-4 et seq. In addition thereto, the Fiscal Director shall:
A. As Deputy Director, supervise and direct the internal
organization of the department.
B. Keep accurate and complete records of all receipts
and disbursements of all City-owned funds and non-city-owned funds
to ensure compliance with the annual budget and capital improvements.
C. Disburse City funds pursuant to authorizations for
payment made by the Council and authorize no payment or obligation
against any appropriation except in accordance with the designated
budget appropriations.
D. Supervise the accounts and budgets of all departments
and deliver year-to-date status to the Director of Accounts and Finance
sufficiently in advance of the monthly meeting of the Council. This
will include budget analysis, forecasting and projections for the
information of the Council.
E. Issue all purchase orders.
F. Invest City funds in cooperation with the City Treasurer.
G. Attend all Council meetings.
H. Work closely with the Department of Administration
and Development for receiving of grants.
I. Establish a uniform accounting system in accordance with the Home Rule Charter, Act of 1988, August 20, Article XIV, §
C-73 et seq., throughout the City government. Such system shall be designed to reflect accurately the assets and liabilities and the income and expenses of the City and shall control all expenditures by the encumbrance system.
J. Prepare and present to the Council a monthly financial
report of City revenues and expenditures for all departments and funds.
The report shall include the amounts budgeted, current monthly expenditures,
year-to-date receipts and expenditures and the remaining balances.
K. Prepare an annual report stating all financial activities
of the City of Greensburg for the previous year. This report shall
include all financial data that was included in the City Controller's
report. Other information, such as a directory of current elected
and appointed senior City officials shall be included, as well as
other statistics relevant to City activities for the year. The report
shall be prepared, printed and presented to the Council no later than
the regular March Council meeting and will be available, free of charge,
to the public. Prior to printing, the report will be proofread to
minimize error, if possible. The budget message shall be included
in its entirety in the annual report. At the Mayor's discretion, his
State of the City message or other information may be included in
the annual report.
L. In relationship to the City Administrator, refer all
human resource matters of the Fiscal Department to the City Administrator
who will act as Human Resource Director for all departments in these
matters.
[Added 12-9-2002 by Ord. No. 1860]
[Amended 12-21-1994 by Ord. No. 1646]
A. A projected expenditure report shall be written by
the department supervisor for the purpose of informing the department
director and the City Administrator in those departments in which
he serves as the Deputy Director of the expected expenditures in the
department for the ensuing year.
[Amended 12-9-2002 by Ord. No. 1860]
B. Department directors shall consolidate the reports
and submit their departmental budgets to the Fiscal Director. These
expenditures shall consist of projects, programs, manpower, needed
equipment, equipment maintenance, operating costs and materials.
C. The Fiscal Director will present the City budget to
the Director of Accounts and Finance by November 1, in order that
the Director will have sufficient time to evaluate and review the
budget.
[Amended 12-21-1994 by Ord. No. 1646]
D. The Director of Accounts and Finance will present
the City budget to a budget conference scheduled prior to the regular
November Council meeting.
[Added 12-21-1994 by Ord. No. 1646]
Competitive bidding procedures shall be as set
forth in 53 P.S. § 36901 et seq., unless provided otherwise
by Article XV of the Charter or other ordinance of the City.