[Ord. No. 1883 §1, 2-26-2007; Ord. No. 1913 §1, 7-23-2007; Ord. No. 2433, 4-9-2018]
All coaches and volunteers involved with the instruction of any youth, recreational program utilizing City facilities shall be required to submit to criminal records checks and that all coaches and volunteers whose records check reveals a history of certain criminal offenses shall be disqualified from participation.
[Ord. No. 1883 §2, 2-26-2007; Ord. No. 1913 §2, 7-23-2007; Ord. No. 2433, 4-9-2018]
For purposes of this requirement, the following terms shall have the meanings stated hereafter:
- 1. National Criminal Database Search.
- 2. 50 State Sex Offender Registry Search.
- 3. Local criminal record, search County of current residence or longest and most current residency (checks must be done physically at the local County courthouse and go back a minimum of ten (10) years).
- 4. Social Security Number Verification to validate both legal name and address history.
- CITY FACILITIES
- Any property belonging to the City of Grain Valley, Missouri, including buildings, courts, diamonds, fields or any other play or practice area whatsoever.
- CITY PROGRAM
- Any recreational activity being managed by employees of the City of Grain Valley, Missouri.
- Those persons eighteen (18) years of age and older having contact with youth participating in City, youth, athletic activities and/or recreational programs by teaching, training or supervising, including those with a child participating in City, youth, athletic activity and/or recreational programs with others.
- CRIMINAL OFFENSES
- Any arrest or conviction for a misdemeanor or felony offense involving violence, any arrest or conviction for any felony or misdemeanor offense involving physical or sexual abuse or neglect of a child, any felony or misdemeanor offense involving the exploitation of children and any dangerous felony. These offenses include applicants who have been found guilty following a trial, entered a guilty plea, entered a no contest plea accompanied by a court finding of guilty, regardless of whether there was an adjudication of guilt (conviction) or a withholding of guilt.
- A permanent ban on being a coach or volunteer for any youth athletic activity or recreational program managed by the City of Grain Valley, Missouri.
[Ord. No. 1883 §3, 2-26-2007; Ord. No. 1913 §3, 7-23-2007; Ord. No. 2433, 4-9-2018]
All coaches/volunteers shall be required to submit to a criminal records check at least ten (10) days prior to beginning any City program and utilizing any City facilities.
Each coach and volunteer shall complete an application granting the City and Grain Valley Parks and Recreation vendor permission to conduct the Criminal Records Checks.
Each coach and volunteer shall complete a background screening conducted by the Grain Valley Parks and Recreation vendor.
Any coach or volunteer who has undergone this procedure involved with a City program and/or using City facilities within the same twelve (12) month period need not submit the form unless he or she has an arrest or conviction that would result in new information on the records check.
The Grain Valley Parks and Recreation Department shall be responsible for conducting the records checks through the department's designated provider.
The Parks and Recreation Department shall receive and review the results of all records checks.
The Parks and Recreation Department shall notify the coach or volunteer submitting the request if the records check reveals any history of applicable criminal offenses.
The Parks and Recreation Department shall maintain the results of all criminal records checks for a period of five (5) years.
All information received as a result of the background check will be kept confidential and not disclosed outside of the Grain Valley Parks and Recreation Department.
Any coach or volunteer notified that a records check revealed criminal offenses (within the parameters stated above) shall disqualify the coach/volunteer.
The Parks and Recreation Department shall notify any coach or volunteer whose criminal records check revealed applicable criminal offenses that he or she will be disqualified from participating as a coach or volunteer.
The Parks and Recreation Department will further notify a disqualified coach or volunteer that he or she may obtain a copy of the information resulting in disqualification from the Parks and Recreation Department.
The Parks and Recreation Department will further notify any disqualified coach or volunteer of his or her right to appeal the disqualification.
The City and its employees are not responsible for errors and omissions that may be reported on the background checks.
A coach or volunteer disqualified due to a criminal records check may appeal that disqualification.
All appeals must be made in writing and delivered to the Parks and Recreation Department within ten (10) calendar days after a coach or volunteer is notified of the disqualification.
Appeals will be heard by the Parks and Recreation Director. The coach or volunteer making the appeal will be entitled to meet with the Parks and Recreation Director and present any evidence relevant to his or her criminal history.
The Parks and Recreation Director will render a decision in writing and that decision will be final.