Paychecks shall be distributed on Wednesday
to those employees who are paid on a weekly basis.
In compliance with applicable law, the Town
of Greenville deducts the required portion of each employee's pay
for federal, state and social security tax. Any deduction authorized
by the employee, such as insurance premiums, retirement system contributions,
credit union, union dues or other employee authorized deductions,
shall be noted on the paycheck.
Preauthorized expenses shall be reimbursed by
voucher upon submission of documentation forms and receipts appropriate
to prove the expense. These expenses include but are not limited to
meals, lodging, parking, mileage and highway tolls. Reimbursement
rates for meals and mileage shall be established by the Town Board.
Employees who are authorized to use their own vehicle to conduct Town
business shall be reimbursed a mileage rate upon submission of a voucher
that includes beginning and ending odometer readings.
It is the Town's policy to request and/or authorize
overtime pay or compensatory time only when absolutely necessary.
All overtime and compensatory time must be pre-approved by the department
head and Town Supervisor. The Highway Superintendent has the authority
to approve overtime pay or compensatory time for Highway Department
employees in accordance with the union contract. Overtime pay shall
be payable at the rate of time and 1/2 the normal hourly rate.
Call-in pay shall be granted to highway union
employees per the terms of their union contract.
A.
Full-time employees. The Town shall provide full-time
employees and full-time elected officials with health insurance coverage.
Coverage is provided for eligible spouses and dependent children (as
defined by the plan description) of full-time employees and is effective
30 calendar days from the employees'/officials' date of appointment.
B.
Part-time employees. The Town shall provide part-time
employees who work 20 hours a week or more and part-time elected officials
with 50% paid health coverage. The remainder of the premium shall
be paid by the employee/official.
C.
Buyout option. Those eligible employees/officials
elected or hired prior to January 1, 2014, who choose not to participate
in the health insurance program may apply for an annual stipend as
follows:
[Amended 1-8-2004 by L.L. No. 1-2004; 10-17-2013 by L.L. No.
3-2013]
(1)
Employees with a spouse and/or dependent child(ren)
shall receive $2,000, so long as that sum does not exceed the cost
to the Town for coverage under the Town's plan; and
(2)
Single employees shall receive $1,000 so long as that
sum does not exceed the cost to the Town for coverage under the Town's
plan.
(3)
In the event the annual stipend recited above exceeds
the annual cost to the Town for coverage under the Town's plan, the
annual stipend shall be reduced to the amount of the cost to the Town
for coverage under the Town's plan.
D.
Continuation of benefits. The Consolidated Omnibus
Budget Reconciliation Act (COBRA) offers employees and qualified beneficiaries
the right to continue existing health insurance coverage completely
at their own expense under certain qualifying conditions. All required
premiums must be paid in a timely manner in order for coverage to
continue.
E.
The Town Board retains the right to designate the Town's health insurance
provider, to change said provider from time to time, and reserves
the right to require employee contribution to the health insurance
plan at any future date.
[Added 10-17-2013 by L.L. No. 3-2013]
Disability insurance shall be provided by the
Town.
Workers' compensation benefits, including payment
of medical costs and replacement of lost wages up to the regulated
maximum, shall be provided for all eligible employees who suffer a
job-related injury. The cost of workers' compensation shall be paid
entirely by the Town. It is the employee's responsibility to provide
immediate verbal notification at the time of injury and submit a written
report of the injury to the department head and the payroll office
within 24 hours of the accident in order to ensure prompt coverage
of the claim. In the event of the employee's incapacitation, the department
head shall complete and submit the required forms on behalf of the
injured employee.
Unemployment insurance is available to those
individuals who are ruled eligible for benefits by the New York State
Department of Labor and have served the appropriate waiting period.
The cost of this coverage shall be paid entirely by the Town.
Social security benefits are available for retirement,
survivor's benefits and medical costs under qualifying conditions,
as determined by the Federal Social Security Administration Office.
Employee contributions to social security (FICA) shall be matched
by the Town.
A.
After one year of employment, one week of paid vacation
shall be granted; two weeks shall be granted after two years; three
weeks shall be granted after seven years; four weeks shall be granted
after fifteen years for new employees. Employees on the payroll as
of January 1, 1995, shall retain vacation days they presently have
and will progress under the new schedule. Vacations may not be carried
over to the next year. Vacation pay will be available the last Wednesday
before vacation begins.
B.
The vacation benefits of Highway Department employees
are set forth in the union contract.
Personal days are available after the probationary
period. Three paid personal days shall be granted per year, and they
must be used in the year they are earned. Personal days must be requested
two days in advance. The personal leave benefits of Highway Department
employees are set forth in the union contract.
After the probationary period, seven paid days
per year shall be granted. Any unused sick days shall be paid at the
regular hourly rate at the end of the year. A doctor's note shall
be required after three consecutive days of illness. Employees must
give at least one hour's notice before commencement of a work day
for which they are calling in sick. The sick day benefits and obligations
of Highway Department employees are set forth in the union contract.
Three days of bereavement leave shall be available
for the death of immediate family members, to include a spouse, child,
parent, grandparent, grandchild, siblings or spouse's parent. One
day of bereavement leave shall be available for the death of a spouse's
grandparent. The bereavement benefits of Highway Department employees
are set forth in the union contract.
A.
Paid holidays are paid from the date of hire. Full-time
employees shall be granted the following paid holidays:
B.
Employees must work the scheduled day before and the
scheduled day after all holidays to receive holiday pay, with the
exception of vacation, bereavement and illness with a doctor's note.
C.
The holiday benefits of Highway Department employees
are set forth in the union contract.
All full time employees are required to be members
of the New York State Retirement System.
