Paychecks shall be distributed on Wednesday
to those employees who are paid on a weekly basis.
In compliance with applicable law, the Town
of Greenville deducts the required portion of each employee's pay
for federal, state and social security tax. Any deduction authorized
by the employee, such as insurance premiums, retirement system contributions,
credit union, union dues or other employee authorized deductions,
shall be noted on the paycheck.
Preauthorized expenses shall be reimbursed by
voucher upon submission of documentation forms and receipts appropriate
to prove the expense. These expenses include but are not limited to
meals, lodging, parking, mileage and highway tolls. Reimbursement
rates for meals and mileage shall be established by the Town Board.
Employees who are authorized to use their own vehicle to conduct Town
business shall be reimbursed a mileage rate upon submission of a voucher
that includes beginning and ending odometer readings.
It is the Town's policy to request and/or authorize
overtime pay or compensatory time only when absolutely necessary.
All overtime and compensatory time must be pre-approved by the department
head and Town Supervisor. The Highway Superintendent has the authority
to approve overtime pay or compensatory time for Highway Department
employees in accordance with the union contract. Overtime pay shall
be payable at the rate of time and 1/2 the normal hourly rate.
Call-in pay shall be granted to highway union
employees per the terms of their union contract.
Disability insurance shall be provided by the
Town.
Workers' compensation benefits, including payment
of medical costs and replacement of lost wages up to the regulated
maximum, shall be provided for all eligible employees who suffer a
job-related injury. The cost of workers' compensation shall be paid
entirely by the Town. It is the employee's responsibility to provide
immediate verbal notification at the time of injury and submit a written
report of the injury to the department head and the payroll office
within 24 hours of the accident in order to ensure prompt coverage
of the claim. In the event of the employee's incapacitation, the department
head shall complete and submit the required forms on behalf of the
injured employee.
Unemployment insurance is available to those
individuals who are ruled eligible for benefits by the New York State
Department of Labor and have served the appropriate waiting period.
The cost of this coverage shall be paid entirely by the Town.
Social security benefits are available for retirement,
survivor's benefits and medical costs under qualifying conditions,
as determined by the Federal Social Security Administration Office.
Employee contributions to social security (FICA) shall be matched
by the Town.
Personal days are available after the probationary
period. Three paid personal days shall be granted per year, and they
must be used in the year they are earned. Personal days must be requested
two days in advance. The personal leave benefits of Highway Department
employees are set forth in the union contract.
After the probationary period, seven paid days
per year shall be granted. Any unused sick days shall be paid at the
regular hourly rate at the end of the year. A doctor's note shall
be required after three consecutive days of illness. Employees must
give at least one hour's notice before commencement of a work day
for which they are calling in sick. The sick day benefits and obligations
of Highway Department employees are set forth in the union contract.
Three days of bereavement leave shall be available
for the death of immediate family members, to include a spouse, child,
parent, grandparent, grandchild, siblings or spouse's parent. One
day of bereavement leave shall be available for the death of a spouse's
grandparent. The bereavement benefits of Highway Department employees
are set forth in the union contract.
All full time employees are required to be members
of the New York State Retirement System.