[Adopted 3-6-1961 ATM, Art. 29; amended in its entirety 11-12-2002 STM, Art. 7; amended 5-7-2012 ATM Art. 24]
A. 
The Town shall have a Permanent Municipal Building Committee consisting of seven residents of the Town appointed by the Select Board for staggered five-year terms. The Committee shall be responsible, when authorized by the Select Board, and/or Town Meeting vote, for investigating and advising the Town regarding the design, construction, reconstruction, alteration or enlargement of all buildings and facilities owned by the Town or constructed on land owned, leased or operated by the Town.
All solicitations for designer services and invitations for bids for construction shall be coordinated with the Town Administration through its Chief Procurement Officer, to assure compliance with the applicable provisions of the General Laws. The Assistant Town Administrator and Permanent Municipal Building Committee chair shall award and co-execute all designer services contracts and construction contracts.
[Amended 6-13-2020 ATM by Art. 28]
B. 
Each voting member of the Committee shall be a registered voter of the Town. At least one member shall also be a member of the School Committee, or its designee, pursuant to M.G.L. c. 71, § 68.
C. 
The Select Board shall appoint the department head and/or two committee members for which a project is being planned or constructed as a non-voting ex officio members of the Permanent Municipal Building Committee for the duration of said project.
A. 
Town Meeting may authorize the appointment of a different and separate building or project committee with respect to a particular project.
B. 
Any different and separate building or project committee authorized by Town Meeting shall include one or more Permanent Municipal Building Committee members designated by the Permanent Municipal Building Committee. Permanent Municipal Building Committee members serving on any such building or project committee shall serve as full voting members for the duration of said building or project committee. In the event that the Town Meeting does not authorize the appointment of a building or project committee with respect to a particular project, the Permanent Municipal Building Committee shall assume the responsibility with respect to said project in accordance with § 13-20.1 of this article.
A. 
Members shall serve at the pleasure of the Select Board for a term not to exceed five years from the date of appointment; provided, however, that any member may be reappointed for an additional term upon the expiration of any such five years.
B. 
A member may hold his or her seat after his or her term expires until a successor is qualified. If a member vacates his or her seat before the expiration of his or her term, the Select Board shall appoint a replacement to complete the unexpired term. If any regular member of the Committee ceases to be a resident of the Town, or accepts any position that would have made him/her or her ineligible for appointment to the Committee, he/she or she forthwith ceases to be a member of the Committee.
C. 
The adoption of this article shall not affect the term of any member of the Committee as constituted and existing on the effective date of this article.
A. 
When authorized by the Town, the Committee shall be responsible for:
(1) 
Financial estimates;
(2) 
The design of every project; and
(3) 
The construction of those projects for which funds are appropriated to the Committee.
B. 
The Committee shall work to achieve the project goals of the proposed board or committee for which a project is being planned or constructed. The Committee shall advise the Select Board and the board or committee for which such project is being constructed when the goals have been substantially completed, at which time, or at any other time as determined by the Select Board, the Committee's continuing responsibility for the project shall be terminated.
C. 
The plans and specifications for all construction, equipping and furnishing shall be subject to the approval of the board or committee for which such building is being planned or constructed.
A. 
The funds for the design and construction of a project shall be appropriated to and expended under the direction of the Committee.
B. 
Whenever project funding approval is sought from Town Meeting, the Committee and the Board or committee for which a project is being planned or constructed shall provide a detailed report to Town Meeting that includes an explanation of the project need, scope of work, schedule and costs.
The Committee shall retain record drawings and specifications. These copies shall be kept on file in the Select Board's office and other offices as appropriate. The Committee is encouraged to make the minutes of its public meetings available to the Town web site in a timely manner.
The Committee shall adopt and make available policies and procedures describing its activities. The Committee shall make recommendations and reports to the Town from time to time and shall submit a report of its activities and recommendations to the Select Board upon request, and annually for publication in the Town's annual report.
All litigation matters pertaining to the design, construction, reconstruction, alteration or enlargement of all buildings owned by the Town or constructed on land owned, leased or operated by the Town shall be governed by Article III of Chapter 8 of the Town of Littleton Code.