[HISTORY: Adopted by the Township Committee of the Township
of Dennis 2-23-1976 as Ord. No.
76-26. Amendments noted where applicable.]
Pursuant to the requirements of N.J.S.A. 40A:5-17, the Township
Committee of the Township of Dennis hereby establishes the following
procedures for the approval or disapproval of claims for moneys owed
by said township and for the payment of approved claims.
[Amended 7-24-1995 by Ord. No. 95-13]
Every claim for moneys due from the Township of Dennis shall
be submitted to the Township's Chief Finance Officer, in writing,
on an official township purchase order/voucher, which shall be issued
by the Chief Finance Officer. On said purchase order/voucher, the
claimant shall set forth the details of the labor or services performed
and/or the materials, supplies or equipment supplied and any other
purchases or services rendered, giving a description of the same,
the date of delivery of service and the amount of the claim. Said
purchase order/voucher shall be signed by the claimant or official
representative of the claimant.
[Amended 7-24-1995 by Ord. No. 95-13]
The Township Clerk/Administrator or Chief Finance Officer is
authorized, on behalf of the Township Committee, to require any claimant
to submit itemized details of each claim in verification of the claim
if said details are reasonably necessary to the proper consideration
of the claim.
[Amended 7-24-1995 by Ord. No. 95-13]
In order to be considered for payment at any regular meeting
of the Township Committee, the purchase order/voucher and any request
verification must be submitted to the Chief Finance Officer at least
one week prior to said meeting. The Chief Finance Officer shall forward
the purchase order/voucher for authorization to the Clerk/Administrator,
who must receive it no later than the Friday preceding the township
meeting.
[Amended 7-24-1995 by Ord. No. 95-13]
Prior to any claim being paid, the purchase order/voucher containing
said claim shall be approved by the department head of the department
responsible for ordering the items contained in the claim or by the
township official designated by said department head. The officer's
certification on the township purchase order/voucher shall be signed
by such department head, such designated officer, the Township Clerk/
Administrator, or Chief Finance Officer. Following said approval and
prior to payment, the payment of the claim shall be authorized by
a majority vote of the Township Committee by resolution.
Any and all claims which are approved for payment at any regular
or special meeting shall be listed in the minutes of that meeting.
[Amended 7-24-1995 by Ord. No. 95-13]
Following approval of a claim, the check in payment of such
claim shall be prepared by the Chief Finance Officer. The check shall
bear the signatures of the Mayor and the Chief Finance Officer or
such other persons as may otherwise be designated from time to time
by resolution of the Township Committee.
[Amended 7-24-1995 by Ord. No. 95-13]
A notation shall be made on the purchase order/voucher of the
date upon which the claim was ordered approved and paid.
