[HISTORY: Adopted by the Board of Trustees of the Village of Waterford 11-8-2006
by L.L. No. 3-2006. Amendments noted where applicable.]
Village employees, officials and fire and other emergency personnel
shall be reimbursed for approved travel expenses in a fair and equitable manner,
and Village taxpayers shall not be burdened by excessive travel expenses.
A.
Prior to incurring any travel expense, a request shall
be made to and approved by the Mayor or Village Board.
B.
An approved advance payment of the estimated total travel
expense may be requisitioned and obtained from the Village Treasurer no earlier
than one workday prior to the first travel day.
C.
Employees should take care to obtain receipts for all
travel-related expenses. It is recognized, however, that there will be times
when it will be difficult, if not impossible, to obtain receipts (e.g., some
taxi trips, group meals, etc.). In such cases, the expense should be explained
in detail on the voucher. In no event will meal expenses be reimbursed in
excess of the rates established by the Village Board. Rates for meal reimbursement
will be established by the Village Board annually by resolution.
D.
Employees shall be expected to use the least-expensive
means of travel available, consistent with the need to minimize nonproductive
travel time.
E.
A mileage allowance for the use of privately owned automobiles
will be paid at the per-mile rate equal to the mileage rate set by the Internal
Revenue Service.
