The Department of Administration shall be responsible for performing staff functions for the Township Manager and assisting other departments of the Township in carrying out their duties. The Department shall consist of the offices of:
A. 
Finance. [§§ 5-58 to 5-59]
B. 
Human Resources. [§§ 5-60 to 5-61]
C. 
Recreation. [§ 5-62]
D. 
Recycling and Municipal Waste. [§§ 5-63 to 5-64]
E. 
Community Development. [§§ 5-65 to 5-66]
The Department of Administration shall be directed by the Township Manager.
The duties of the Township Manager as the Director of the Department of Administration shall be to:
A. 
Develop a Personnel Code for approval by Council.
B. 
Administer the centralized personnel system of the Township, subject to the provisions of the Optional Plans Law, this chapter, the Personnel Code and policies established, including but not limited to such matters as:
(1) 
Recruiting and selecting persons for Township employment as determined by the Personnel Code.[1]
[1]
Editor’s Note: See Ch. 34, Personnel Policies, Art. I.
(2) 
Developing and maintaining the position classification and pay plans.
(3) 
Participating in and administration of labor relations programs, including contract negotiations, contract administration and related programs.
(4) 
Developing and maintaining personnel rules and regulations.
(5) 
Assisting departments in developing and conducting employee training and development programs.
(6) 
Assisting departments in preparing personnel planning programs.
(7) 
Developing and maintaining records reflecting the employment data concerning each Township employee.
C. 
Develop the operating budgets, long-term fiscal programs and related budgeting and administrative analysis, including:
(1) 
Developing a budget calendar, forms and procedures, subject to the provisions of law or ordinance.
(2) 
Participating in budget analysis and hearings relative to budget requests, budget amendments and budget allocations.
(3) 
Maintaining budget expenditure control during the course of the fiscal year and keeping Council informed on the progress and development of plans, policies and programs as they relate to the budget.
(4) 
Reviewing, analyzing and making improvements in the administrative organization and procedure through the Township.
(5) 
Assisting all departments of the Township in the development of administrative manuals and in the solution of administrative and organization problems.
(6) 
Performing such research and studies as directed.
D. 
Be responsible for the administration of activities pertaining to the receipt, expenditure, accounting, investment, custody and control of Township funds and assets, except to the extent that such activities are expressly given by law or ordinance to other Township officials. Such activities include:
(1) 
Maintaining a uniform accounting system in accordance with generally accepted principles of government accounting.
(2) 
Preauditing fiscal transactions for authorized expenditures.
(3) 
Depositing moneys in depositories authorized by resolution.
(4) 
Providing for prudent investment of moneys.
(5) 
Providing custody of fidelity bonds of officers and employees and providing custody of all deeds, mortgages, contracts, judgments, notes, debts, securities, bonds, insurance policies and other forms of negotiable instruments owned by the Township.
(6) 
Supervising the lease, rental, sale or other use or disposition of property no longer required by the Township unit.
E. 
Prepare short- and long-range planning and community development programs for the Township. Such planning and development shall include:
(1) 
Performing the various duties and exercising the several powers as prescribe by law, specifically the Pennsylvania Municipalities Planning Code, such as conducting zoning studies and the initial preparation and periodic revision of the Comprehensive Plan, zoning and land development and subdivision ordinances; conducting renewal studies and community renewal programs; and identifying renewal areas, determining development standards and recommending use changes.
(2) 
Preparing, reviewing and maintaining plans for the physical and economic development of the Township.
(3) 
Preparing, reviewing and maintaining the Comprehensive Plan of the Township, including data collection, mapping and analysis.
F. 
Administer the centralized purchasing system of the Township, including such matters as:
(1) 
Preparing and evaluating standards and specifications for materials, services and equipment.
(2) 
Purchasing materials, services and equipment for the Township and ensuring they meet specifications.
(3) 
Maintaining an inventory control system for all real and personal property.
(4) 
Evaluating and managing all insurance contracts to ensure the lowest possible cost and ensure maximum protection to the Township.
(5) 
Negotiating total cost purchasing contracts covering purchase, maintenance and the repurchase whenever possible to ensure the lowest possible cost to the Township.
(6) 
Joining with other units of local government in cooperative purchasing when authorized by law and ordinance and when the best interests of the Township would be served by cooperative purchasing.
G. 
Be responsible for and administer the Community Development Program.
H. 
Be responsible for and administer the recreation programs.
I. 
Be responsible for and administer the refuse collection and disposal of solid waste.
J. 
Be responsible for the collection of real estate taxes and other taxes levied by Council.
K. 
Perform such other duties related to the administration, finance and community development of the Township.
The Office of Finance shall be responsible for the administration of activities pertaining to the receipt, expenditure, accounting, investment, custody and control of Township funds and assets.
A. 
The Office of Finance shall be headed by the Finance Officer, who shall be responsible to the Township Manager for the performance of the finance functions of the Department of Administration. The Township Manager may serve as the Finance Officer.
B. 
Qualifications. The minimum requirements of training and experience for the Finance Officer shall be as follows:
(1) 
A B.A. or B.S. degree in accounting or municipal administration or equivalent degree acceptable to Council; or equivalent experience in fiscal administration, including the analysis and evaluation of accounting reports, records and budget documents.
(2) 
Governmental accounting experience in a supervisory capacity or an acceptable equivalent of training and experience in lieu of such governmental accounting experience.
C. 
Duties. The Finance Officer shall:
(1) 
Bill, collect and receive all real estate taxes paid to the Township, all license and permit fees and other moneys due or receivable by the Township.
(2) 
Maintain a uniform accounting system.
(3) 
Disburse all payments for authorized depositories.
(4) 
Deposit all moneys in authorized depositories.
(5) 
Provide for the prudent investment of Township funds with the approval of the Township Manager.
(6) 
Provide assistance to Council and the Township Manager in the development of the Township budgets, including the forms and procedures required by law, ordinance and this chapter.
(7) 
Keep the Township Manager informed of the progress and development of all Township plans, policies and programs as they relate to the budgets.
(8) 
Be the custodian for all Township insurance contracts and fidelity bonds of officers and employees, provided that the fidelity bond of the Finance Officer shall be in the custody of the Township Manager.
(9) 
Be the custodian of all notes, deeds, securities and any other forms of negotiable instruments owned by the Township.
(10) 
Maintain an inventory control system for all real and personal property.
(11) 
Plan, assign and review the work of clerical personnel engaged in establishing and maintaining Township accounts and related records.
(12) 
Analyze, maintain and review required cost data and financial documents for conformity with generally accepted municipal procedures.
(13) 
Review requisitions for departmental purchases to ensure compliance and conformity with accounting practices and budget requirements.
(14) 
Recommend the transfer of funds when necessary to meet financial commitments.
(15) 
Perform such other duties as may be required by the Township Manager.
The Office of Human Resources shall be responsible for overseeing human resources activities including posting available positions, conducting preliminary interviews and pre-employment testing, training, performance evaluations, discipline and union negotiations; develops new human resource programs to assist the Township in risk management efforts, meeting regulatory requirements and addressing the demand for improved services to the community; does related work as required.
A. 
The Office of Human Resources shall be headed by the Human Resource Officer, who shall be responsible to the Township Manager for all the human resource functions of the Department of Administration.
B. 
Qualifications. Graduation from an accredited college with a bachelor’s degree in public administration, human resources or closely related field. A master’s degree in public or business administration or closely related field is preferred.
C. 
Experience. Five years of professional experience in personnel or human resource management preferably in the public sector.
D. 
Duties.
(1) 
Prepares job postings, advertisements and test requirements for vacant or new positions. Assists Department directors with the process of filling vacant positions if requested.
(2) 
Conducts preliminary screening of candidates for employment.
(3) 
Prepares and conducts orientation and training programs for new and current employees.
(4) 
Periodically reviews personnel documents including employment applications, job descriptions, handbooks and training manuals for effectiveness and regulatory requirements.
(5) 
Assists Township Manager and Department heads to identify and address training needs and areas for increased savings efficiency and cost savings.
(6) 
Participates in the collective bargaining process, preparing proposals, cost analysis, recommending strategies for advancing the interests and policy decisions of the Township.
(7) 
Works closely with Finance Office in the administration of payroll, pension plans and fringe benefit packages.
(8) 
Assists Department heads and supervisors prepare and administer performance evaluations and progressive discipline processes.
(9) 
Interprets applicable laws, policies, rules, collective bargaining agreements, and regulations.
(10) 
Prepares correspondence, reports, and recommendations detailing proposed personnel actions in accordance with rules, regulations, standards, and collective bargaining agreements.
(11) 
Prepares policies pertaining to work rules and regulations.
(12) 
Oversees employee recognition programs and customer service initiatives.
(13) 
Keeps the Township Manager and Department heads informed through daily interaction, periodic staff meetings and written correspondence.
(14) 
Provides information for the annual budget for human resources-related costs.
(15) 
Researches employee quality of life programs and organizes presentation of such programs for the benefit of the employees.
(16) 
Performs other related duties as assigned by Township Manager.
A. 
The public recreation programs and activities of the Township shall be coordinated by the Recreation Coordinator, who shall be responsible to the Township Manager.
B. 
Qualifications. The minimum requirements of training and experience for the Recreation Coordinator shall be as follows:
(1) 
A minimum of an associate’s degree from an accredited college or university; or five years of recreational experience involving the responsibility for direction, supervision and coordination of recreational, cultural, and athletic activities.
(2) 
Thorough knowledge of the philosophy, objectives and methods of organized recreation.
(3) 
Thorough knowledge of administrative methods and techniques required in directing a Township-wide recreation program.
(4) 
Ability to apply recreational and administrative knowledge to the resolution of problems.
(5) 
Ability to develop and enforce policies affecting Department operations.
(6) 
Ability to establish and maintain effective working relationship with associates.
C. 
Duties. The duties of the Recreation Coordinator shall be to:
(1) 
Organize, equip and conduct recreational programs for all citizens of the Township.
(2) 
Plan, develop and administer, in cooperation with other appropriate departments, all Township recreational facilities.
(3) 
Provide for maintenance of all recreational facilities.
(4) 
Coordinate joint programs with the School District of Bristol Township for the use of its recreational facilities.
(5) 
Perform such other functions as may be required by the Township Manager.
The Office of Recycling and Municipal Waste shall be responsible for the administration of activities pertaining to recycling and municipal waste disposal.
A. 
The Office of Recycling shall be headed by the Recycling Coordinator, who shall be responsible to the Township Manager for the performance of the recycling functions of the Department of Administration.
B. 
Qualifications. Graduation from an accredited college with an associate’s degree with a bachelor’s degree preferred.
C. 
Experience. Three years professional experience in governmental operation. Experience may be substituted on a year for year basis as substitution for the required education requirement.
D. 
Duties.
(1) 
Develops the Township’s recycling program in accordance with Act 101, the Pennsylvania recycling legislation.
(2) 
Organizes and acts as a chairperson at meetings of haulers, business owners and public officials.
(3) 
Devises and prepares reporting forms for commercial, residential recycling.
(4) 
Compiles facts to comply with the State’s recycling reporting requirements.
(5) 
Develops and implements plans for promoting the recycling program.
(6) 
Consults with concerned officials for the purpose of expanding and improving the recycling program and its efficiency.
(7) 
Contacts vendors and contractors to request information on the prices of materials and/or services to develop cost projections of recovering recyclable materials.
(8) 
Prepares correspondence to contractors, cooperating agencies, and Township officials to provide information and answer inquiries regarding the recycling program.
(9) 
May assist in the negotiation of recycling contracts with private firms to provide the greatest revenue return for the recyclable material.
(10) 
Establishes and maintains essential records and files.
(11) 
Deals with problems pertaining to recycling programs as they arise.
(12) 
Insures the efficient and effective operation of the Township’s recycling program.
(13) 
Performs other related duties as assigned by the Township Manager.
The Office of Community Development shall be responsible for the coordination of all aspects of the Township’s participation in Federal, State, County and Township community development programs.
A. 
The Office of Community Development shall be headed by the Community Development Coordinator, who shall be responsible to the Township Manager for the performance of the functions of the Office of Community Development.
B. 
Qualifications. The minimum acceptable training and experience for the Community Development Coordinator shall be as follows:
(1) 
A B.A. or B.S. degree at an accredited college or university with a major in business, public administration, planning, engineering or related field; or equivalent experience in community development programs with at least three years at the level of Program Coordinator.
(2) 
A thorough knowledge of all aspects of community development block grant programs and the interrelationship of Federal, State and local government operations in the area of community development programs.
C. 
Duties. The duties of the Office of Community Development shall be to:
(1) 
Coordinate the Township’s participation in Federal, State, County and Township community development programs.
(2) 
Prepare and process community development program applications.
(3) 
Prepare reports and recommendations to the Township Manager and Council on the status of existing and proposed participation by the Township in community development programs.